Nancy Hogan Senior Administrative Assistant

adtvkm@r.postjobfree.com 613-***-**** - Ottawa, ON

Proactive and results oriented senior administrative professional with extensive experience supporting leaders in fast- paced corporate environments. Recognized and valued as a discreet and knowledgeable manager and partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Problem solver with an aptitude for complex scheduling and report generation. Expertise in organization and coordination, and analytical thinking. Areas of Expertise include:

Executive Level Administrative

Support

Client Relationships

Recruitment / Staffing

Business Correspondence

Understanding Sensitive /

Confidential Information

Office Inventory / Logistics

Payroll Activities

Problem Identification and

Resolution

Team Building

Professional Experience

Larga Baffin ltd. - December 2021 - Present

HR Generalist

Responsible for supporting the operational and strategic objectives of Larga Baffin by using my extensive skills and knowledge in the many functional areas of Human Resources. These include but are not limited to: employee labour relations, legislative compliance, human resources programs, recruitment and selection, organizational development, training, health and safety, and performance management. Promoted and strengthened a culture where health, safety, quality, and risk management are important elements of everyday work life and focused on a collaborative approach to continuous improvement.

Key Accomplishments:

• Upgraded the HRIS system to an all-electronic system

• Updated all job descriptions

• Reviewed and advised on CBA renewal

• Developed and implemented regular meeting programs to strengthen management team culture and facilitate collaboration within combined projects.

Terrace Wellness Group - March 2021 – December 2021 HR SPECIALIST

Deliver administrative, HR coordination to ensure adherence with provincial and company policies and procedures. Write, create, research job descriptions and post job openings, track lin the completion of all hiring paperwork and Employee onboarding. Implement change to streamline processes. Provide support regarding HR strategy objectives. Provide employee support regarding leave requests, training needs and advising employee on numerous business issues.

Key Accomplishments:

• Spearheaded the upgrade of the recruitment system to an all-electronic system Arnprior Regional Health - June 2019 – March 2021

HR Administrator / Occupational Health Assistant, Screener/ patient-Family Coordinator Deliver high level administrative and HR support and coordination and ensure adherence with organizational and governmental regulations. Collaborate with the staffing team to develop and post job openings, track applicants, and award positions. Manage the careers account and support Managers in the completion of applicable hiring Nancy Hogan Page 2 of 2

paperwork. Draft offer and transfer letters, background checks, and other correspondence and oversee onboarding and registration activities. Evaluate existing procedures, identify areas of potential weakness, and recommend / implement streamlined processes and training. Oversee healthcare center events including the planning and coordination of the annual Volunteer Appreciation Luncheon; ensure associated logistics fall within the allotted budget and timelines. Provide strategic assistance and support for numerous HR Programs and generate reports, tracking sheets, statistics, and information in CCIM. Maintain management schedules to coordinate immunization clinics and mask-fit tests for staff. Schedule Zoom and telephone visits with family members and hospital patients during COVID lockdown. Organize activities with patients ie. Crafts, Chats, Drawings, Magazines and reading. Maintain PPE supply for isolation rooms. Screen patients, visitors for proper masking and medical requirements. Key Accomplishments:

• Spearheaded the upgrade of the recruitment system to an all-electronic system Claridge Homes – Sundance - 2017 – 2018

Receptionist / Administrative Assistant (Part Time) Greeted each visitor with a smile, listened closely to their inquiries, and took steps to respond as needed. Received incoming phone calls and directed callers as needed. Provided administrative support for staff such as sorting mail, scanning receipts and returns, and scheduling appointments as needed. Answered any customer questions and explained the new home purchase process in detail. Key Accomplishments:

• Confirmed compliance of all activities with industry guidelines and standards Carleton University - 2001 - 2017

Recruiter, Staffing – HR Advisor, and A/Team Lead (Staffing and Staff Relations) Provided administrative support and recruitment advice to guide University Hiring Manager toward the most informed decisions. Assessed existing hiring processes, recommended the best approach to attract top talent, and contributed to candidate search activities. Interpreted collective agreements pertaining to job competitions and streamlined the existing flow of information regarding recruiting and staffing decisions. Acted as the face of the University at new staff onboarding and job fairs. Delivered subject matter expertise and advice related to the resolution of employment issues.

Key Accomplishments:

• Actively participated in numerous committees such as the Benchmarking committee "Time to Fill" and AOUHRP Conference Committee

• Conducted in-depth research and recommended the purchase of an Applicant Tracking System for the school

• Successful launched numerous programs including a Faculty Recruitment program - Foreign Academic, First Day Orientation Program, and a 1/2-day Orientation Program

• Awarded Customer Service award for Orientation Program Additional experience as a Payroll Assistant and Part-Time Receptionist – Payroll Services (1995 – 2001) with Carleton University.

Education & Training

Bachelor of Commerce, Honours

OTTAWA UNIVERSITY

Certified Human Resources Professional (CHRP) 2009 Carleton University Training Program: The 7th Habits of Highly Effective People