Executive Assistant

BONNIE L. SIMMONS

Upper Marlboro MD ***** 202-***-**** adtuz1@r.postjobfree.com IN/BonnieLSimmons

EXECUTIVE ASSISTANT

Contract Manager Program Coordinator Budget Administrator

Polished Executive Assistant with experience providing substantial, valuable, and first-class support to multiple executives throughout an organization.

Strong business and technical acumen known for budget tracking, expense control, contract management, website maintenance, and electronic communication.

Extensive experience planning, organizing, evaluating and tracking various projects and responsibilities in a timely and complete manner.

Proven ability to communicate and translate strategic objectives into tactical plans that include timelines, resources, and milestones.

LEADERSHIP COMPETENCIES

PeopleSoft-Oracle Accounting Software Advanced MS Access MS Excel (Formulas, Pivot Tables, Macros) Google Drive Applications FileMaker Pro Quark Express Ingeniux Website Management System Video Conferencing Travel Event Planning Logistics Contract & Vendor Management Business Writing Budget Tracking & Management

PROFESSIONAL EXPERIENCE

Gallaudet University Washington, D.C. 2003 – Present Founded in 1864, Gallaudet University is a federally chartered private university for the education of the deaf and hard of hearing. Coordinator of Administrative Services 2014 – Present Provide support to the Chief Academic Officer by collecting and analyzing information, drafting documents, coordinating meetings, and initiating communication. Maintain multiple executive personal and professional calendars that includes scheduling, booking, and coordinating travel (flights, hotels, car rentals, etc.) Perform review and audit of each assigned account to ensure proper and effective administration, including fiscal stewardship and policy compliance, as determined by the University.

Strategic Highlights:

Proactively assist leadership with fiscal planning and end of year reconciliation that encompasses several accounts (donations, grants, federal appropriations, and endowments.)

Saved $60,000 annually in fees thanks to contract/vendor management and invoice reconciliation.

Increased transparency and reduced spending errors through creation of Google Sheet that allows real- time reporting and tracking.

Successfully review and maintain multiple vendor contracts to ensure that work is completed on-time and within budget time frames.

Perform website and email listserv management that includes creating calendar and communication campaigns and other information distributions.

Created and maintained communication material that included flyers, newsletters, brochures and general advertisement for digital and non-digital (print) mediums.

Manage onboarding and hiring of administrators, support staff, faculty, and temporary employees. Coordinator of Budget Planning and Grants Management 2010 –2014 Administrative Assistant 2003 – 2010

Analyzed and reviewed expenditures for grant and general fund accounts to ensure compliance with university policies and procedures. Performed routine analyses and calculations in the processing of data for recurring internal reports. Timely BONNIE SIMMONS

action was taken to set up and organize meeting requests, schedule and conflicts. Ensured proper location, travel between locations, and transportation tools were in place to account for any travel time to attend meetings. Ensured that meeting locations, times, transportation, conference electronics, food setup, agendas, and participants’ invitations were accurate to minimize disruption. Accessed executive emails to identify critical messages that require prompt reply, and proactively addresses. Maintained personnel time and attendance records; prepared and processed office payroll according to compliance with policy and procedural guidelines. Prepared all purchase orders, interdepartmental invoices, check requests, and travel requests.

EDUCATION

University of Maryland Global Campus Adelphi, MD Bachelor of Business Administration Exp. Spring 2023

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