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IBRAR ULLAH YOUSAFZAI

Mobile / WhatsApp: 009**-********* (KSA)

E Mail: adttwp@r.postjobfree.com

Document Management Professional

Royal Commission Approved @ Oracle Aconex

linkedin.com/in/ibrar-ullah-yousafzai-a87a729a

(PMC PMO) Document Management Professional (EDMS) Records Management Project Administration Document Control Information Management

Industry Preference: Construction, Infrastructures, Power & Energy Strong Computer background, self developed Automatic Document Control System, self motivated, ambitious & multipurpose professional, having more than 12 years’ experience in the field of Engineering and General Documentation environment in Construction and Power companies in Pakistan and Abroad. I have extensive experience in working under work share environment with multiple offices, managing Document Control team in accordance with ISO procedures, setup the document control department and Executed document control work processes from start up through project close out.

Profile Snapshot

Strong knowledge with the designing, planning, construction and management of infrastructures industries.

Supports the receipt, tracking and monitoring of documents through the use of standard document management programs to register documents, maintain databases and logs, transmittals and reports, Ability to work in an integrated team

(Client, partners and contractors).

Experience for the planning, Customizing and deployment of Program EDMS System

(ACONEX) and ensure all project partners communicate through the system. Plan, organize, and implement systems for efficient document processing, including design and supplier documents, communication and all other project document types.

Perform data entry to produce and maintain logs, transmittals and track documentation as required within projects Electronic Data Management System

(EDMS) and other applications, understanding of project Phases from start up, design, procurement (tender & award), construction, commissioning, as built and archiving.

Develop and implement the administrative portion of automation and execution plans to include records and information management, document control, office administration, project closeout, records retention and the EDMS.

Excellent Quality and project management skills, practitioner, delivering results to clients on proven track record in Quality Management.

Solid and proven experience in MS Office, Adobe Acrobat, AutoCAD, ACONEX, and ZOHO software, Protect and secure confidential and proprietary information.

Develop and implement Document Distribution Matrix for the Program for incoming and outgoing technical documents from Contractors, Consultants and Clients.

Set up of Engineering and EPC Document Control Centre and Responsible for DCC activities with 3 DC's Team.

PROFESSIONAL EXPERIENCE

12+ Years

4 Years with POSCO E & C Current

Employer

Personal Details:

Father Name Farid Ullah

Religion – Islam

Gender – Male

Nationality – Pakistani

Marital Status – Married

Current Location – Riyadh, KSA

Residence Permit – Transferable

Residence Permit Exp: 12 11 2023

Professional Skills:

Familiar ACONEX Oracle Document

Management System.

Familiar Manual Document

Management System.

Familiar Document Control

Procedures & workflow.

Scanning Digitalization.

MS Office (Word, Excel, Power

Point, Outlook).

Project Management.

Time Management.

Team working skills.

Administrative tasks.

Secretarial tasks.

Attention to details.

English Typewriting (40WPM)

Good Knowledge of internet,

emails, applications.

Education:

Bachelor Degree Graduated from

University of Peshawar Pakistan in

2010.

Intermediate Certificate from

Government Post Graduate College

Swabi 2007/2008.

Matriculation from Islamia English

Medium School & College Swabi –

2005 / 2006.

Computer Diploma from Frontier

College of Information Technology

– 2007.

Languages:

English (Fluent)

Urdu (Native Speaker)

Arabic (Moderate)

Pashto (Mother Language)

Driving License:

Valid Driving License of KSA.

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Organizational Professional Experience

Organization : POSCO E & C Saudi Arabia as Senior Document Controller Specialist. Project : Riyadh Township Road Widening & Potable Water Transmission Line. Client : ROSHN Real Estate Investment Company.

Scope of work : Kaden Road Widening & Potable Water Transmission Line, Riyadh Township. Duration : September 2022 to Present.

Organization : POSCO E & C Saudi Arabia as Senior Document Controller / Coordinator. Project : Citadines 5 Star Hotel Hospitality Project Al Mutlaq Branded Serviced Apartments. Client : Al Mutlaq Real Estate Investment Company (AREIC). Scope of work : Construction of 12 Storey, 5 Star Citadines Hotel Abha KSA Duration : 10th July 2019 August 2022.

Organization : POSCO E & C Saudi Arabia as Document Controller Supervisor. Project : P & C Railway Crossing, Pipe Bridge and Site Preparation of Eastern Utility Corridor (211 C03). Client : Royal Commission of Jubail & Yanbu.

Scope of work : Construction of Box & pipe culverts, pipe Line Bridge, concrete channel, outfall struct & rail works. Duration : 7th October 2018 June 2019

Job Description

Working with the Project Controls Manger to develop and implement an Electronic Data Management System to facilitate project communications throughout the Project and Supports the development of workflow processes.

With the support of the PMT & QA/QC Manager by developing a Document Control Management system and relevant supporting procedures for the Project that maintains and distributes project documents.

Register & maintain documents in the Electronic Document Management System selected by the project.

Preparing Document for Submission Uploading for final Submission through ACONEX and Creating Workflow.

Quality review for the documents, related to design and construction from designers, contractors, sub consultant, as per the Project procedures.

Distribute of documents through Aconex as per the distribution matrix & create and update the workflow templates as per project requirements.

Participating as an Audit along with the QA/QC Manager during POSCO HQ Internal Audits and document control portion to monitor the internal processes and effectiveness of compliance with ISO requirements.

Preparing & Supporting in Project Handing over Documentation (Operation & Maintenance Manuals, Testing & Commissioning Final Reports, Regulatory Approvals, Staff Training, Handover documents binding & filing structure.

Provide submittal status to Project Planning Team to use in weekly progress meetings for Client’s and Consultants presentation.

Collaborate with cross functional departments to ensure timely implementation of Request for Change and Requests for Proposal (RFC/RFP) under Project Control Manager’s direction.

Maintains electronic files for all project documents, Files and stores hard copies of documents in accordance with Program policies and procedures.

To make sure that the controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors, and suppliers as applicable.

Tracks required responses to designer and contractor submittals, drawings, and requests for information, Advises the Consultant with responses is overdue.

Aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report and technical queries, Inspection Request, Test Reports, Materials Approval Request, Technical Approval Request and MIR’s, Monthly QC Report.

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Coordinate with internal project team & contractors for the document’s closeout, document modification and updates.

To ensure that all documents are well checked and submitted on time.

Set up document distribution matrix for IN/OUT Documents / Drawings.

Manage and order supplies within the budget guidelines of the company.

Coordinate and maintain records for staff, telephone emails.

Provides miscellaneous administrative support to the project teams. Organization : Sayyar Y. Husseini & Partner Contracting Co. Ltd – as Document Control Manager Project : Jeddah Gate Lot E5 Project & EMAAR Square Mall Project (Jeddah). Client : EMAAR Middle East Dubai.

Scope of work : Construction of Commercial Mall & Residential High rise 3 Towers Duration : 15th February 2015 – September 2018.

Job Description

Uploading, downloading, submitting & tracking different documents & correspondence like letters, Shop drawings, invoices, certificates, change orders, Daily, Weekly, Monthly Reports, HSE report, QAQC reports, minutes of meetings, NCR, Violation, pre qualifications, WIR, MIR, MAR, RFIs, ITP, Method Statement.

Updating Letters, WIR, TR, MIR, MAR, pre qualifications, RFIs, plan & proposal & shop drawings loges individually.

Participating to arrange the Hardcopies for Filings of (Documents, Drawings, Correspondence) in newly arranged archive area within the DCC Department.

Track and archive all the outgoing letters, incoming letters, transmittals, violation reports, surveillance reports & NCR.

Coordinate and manage all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.

Input document data into the standard registers ensuring that the information is accurate and up to date.

Generate the various document control reports as required by Project Management Team.

Scanning uploading daily site reports, weekly reports, monthly reports and archive them systematically with care.

Receiving the Material sample from contractor, taking care of sample in the sample room.

Providing support to Project Team by managing incoming / outgoing project information and documentation on daily basis, while ensuring accurate records are maintained.

Coordinating with Bidding Team, Tendering Team & Technical Team for various type of bidding, tendering, commercial

& technical documents for different project.

Organization : Samsung C & T Corporation Saudi Arabia as QA/QC Document Controller Project : Al Rajhi Bank Headquarter (Riyadh)

Client : Al Rajhi Banking & Investment Corporation. Scope of work : The Construction of the tallest building Al Rajhi Bank HQ, Contract Values of US$ 230 Million. Duration : 15th January 2013 – 10th February 2015

Job Description

Reports to the Project QA/QC Manager.

Preparing and update of various logs and registers.

Preparing Requests WIR’s & MIR’s, Test Reports, Method Statement, Inspection & Test Plan, Technical Submittal, Material Submittal, Daily WIR Schedule, Checklist and Monthly QC Report.

Maintain project drawings / documents distribution record.

Control & maintain the system for issuance recording / filing, tracking, Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings, and related documents.

Prepare all documents based on the quality procedures for internal and external audit.

Submitting technical documents for review and approval.

Aware of all types of quality documents like ITP, Checklist, RFI, method statements, Nonconformance report, technical queries, Inspection Request, Test Reports, Materials Approval Request, Technical Approval Request and MIR’s. Page: 4 4

Organization : National Engineering Consulting Services (NESPAK) as Junior Document Controller Project : KSKCC Building Construction & Infrastructure Project. Client : KSKCC is under the control and management Board of Governors. Scope of work : Construction of Buildings & Infostructure, Roads Bridge and Culverts. Duration : June 2010 – December 2012.

Job Description

To manage oversee documents for the construction project.

To Ensure that all data is accurate and that documents are stored in backup.

Organize and archive the documents (includes scanning and filing).

Keeping a thorough check all over the documents, filling as per index list in a proper manner.

Checking all the documents before it goes out of the office, checking the drawings, outgoing drawings, and marking the revisions.

Receiving and checking of shop drawing submittals from contractor.

Receiving and checking of material submittals from contractor.

Receiving and checking of RFIs (Request for Information) from contractor.

Making of letter to contractor.

Knowledge Preview

Composes/drafting Company’s official letter to be sent to Client and Subcontractors.

Lead the Document Management department, providing effective direction and motivation of the departmental staff.

Checks Subcontractor’s daily manpower and heavy equipment status/timesheets.

Help plan and implement a document management Strategy that meets the business requirements.

Staff training and development of the document control function.

Strong Computer proficiency, especially in MS Excel, Word, Power point etc.

Excellent organizational and time management skills to handle multiple tasks and prioritize effectively.

Ability to multi task and work in a fast paced environment.

Possesses self discipline, self motivation, and ability to meet assigned objectives. Recognition Certificates

Recommendation certificate from Client Al Mutlaq Real Estate Investment Company.

Appreciation Certificate by Sayyar Y. Hussaini and Partner Company Ltd. Saudi Arabia.

Appreciation Certificate by Samsung C&T Corporation Saudi Arabia.

Appreciation Certificate by National Logistic Cell Pakistan.

Approved from Royal Commission of Jubail & Yanbu. I hereby declare that the above mentioned information is true to the best of my Knowledge and Belief.

(Character References upon request).

Note: If contact no not connect, please drop message on WhatsApp or Email mentioned above. Ibrar Ullah Yousafzai

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