Administrative Assistant Executive

Sharon Diana Wood **** Woodshire Drive

214-***-**** Arlington, TX 76016

817-***-**** *************@*****.***

PROFESSIONAL EXPERIENCE

UT SOUTHWESTERN MEDICAL CENTER, Dallas, TX 2001-2011

Senior Staff Associate

Psychiatry Department, Resident Program & Clinic

Coordinate all aspects of Resident Clinic: accounting, recruitment, collections, scheduling, facilities, supplies, resident & patient needs. Supported resident curriculum, travel, graduations. Daily faculty practice, receivables, cash deposits, reconcilliations & medical records.

Psychiatry Department, Nestler Lab Basic Science

Coordinate all facts of Joint Seminar Series, Special Seminar Series, part of recruitment, lab activities. Lab support for five (5) labs which included lab orders, tracking, equipment maintenance, department portion of personnel paperwork and training, lab moves/maintenance. All travel arrangements and processing for nine (9) labs. Grant preparation, accounting, reconciliations and related reports.

Psychiatry Department, Bipolar Disorder Clinic

Provided all administrative functions of the division to include: travel arrangements, ordering of supplies and equipment, equipment maintenance, grant and manuscript support, monitor division budget of just under $1 million dollars, process requisition and check requests, HRMS functions for division, supervise one administrative assistant.

AMERICAN ELECTRIC POWER, Dallas, TX 1994-2001

IT Procurement (1997-2001)

Purchased all hardware, software and additional requirements for desktop and server support from accessing needs, vendor location, quote/bids, requisition/ordering, receiving into inventory, installation work orders. Insure that software purchases adhered to current agreements and installed software licensed. Timely payment processing, resolve payment issues and audit budget to prevent incorrect charges or duplicate payments. Supported ERCOT team.

-Extensive interface with customers, vendors, multi-level executive, and staff.

-Software and hardware setup, operation, upgrades, troubleshooting, and inventory management.

-Met all timelines for server upgrades and additions for teams in multiple departments such as Web TechNet, Y:2K, Office 2000, and yearly Lifecycle projects.

-IT Accounts Payable went from $300,00 budget rollover to $3,400 through proper procedure and processing – last year $12 rollover.

-Saved department expenditures of over $120,000 in one year alone by tenacious researching of training and maintenance agreements.

Energy International (1996-1997)

Prepared yearly departmental budget. Audited travel, purchases, supply orders, contracts and project status. Prepared proposals, presentations, status reports, and financial analysis preparation and composition.

-Projects required extensive knowledge of international business and practices.

-Graphic design for clients and Board of Directors presentations/proposals

-Prepared inter-company journal entries and reconciled bank accounts.

Treasury and Cash Management (1995-1996)

Released commercial paper and prepared deposits daily. Responsible for share offering documents preparation and mailing coordination. Assisted Board Treasurer/Senior Vice President for Investments.

Regulatory Department (1994-1995)

Prepared testimony and rebuttals for Texas Utility Commission and Public Utility Commission filings. Designated to covert outside documents, charts and spreadsheets into needed format from all sources in a high-pressure, fast-paced environment with little supervision.

GRIFFIN SERVICES, Van, TX 1990-1994

Sprint Corporation

Assistant to Vice President of IT Development

Led IT kickoff teams who planned and arranged yearly events including designing logos and materials for multiple locations. Successfully coordinated desktop hardware upgrade for entire IT locations. Setup, maintained, upgraded and operated technical library. Duties included extensive desktop publishing.

RIVERSIDE PRESS, INC., Dallas, TX 1986 – 1989

Executive Assistant to Chairman and Vice Chairman of the Board

Solicited and process supply bids, Supported point-of-purchase market as database administrator. Setup and maintained sample room for Sales Department. Primary interface with charitable and community organizations.

CENTRAL TEXAS COMPUTRONICS, Killeen, TX 1984=1986

Full-charge bookkeeper for bank IT processing company

Prepared all transactions through financial statements. Performed all personnel duties.

EDUCATION

BS Business Management, LeTourneau University, Longview, TX

PROFESSIONAL DEVELOPMENT

UTSW Supervision & Management Certificates

CPS Certification from International Association Administrative Professionals

Microsoft Certifications

Project Management Professional Certification

Extensive study in Accounting, Computer Software, Education, English, & Music

EMPLOYMENT PROFILE

Lorenzo Independent School District

Lorenzo, TX

Preferred Risk Insurance

Regional Sales Office

Lubbock, TX

Wilkerson Storage

Lubbock, TX

Texas A&M University

Dean of Education

Research Office

College Station, TX

College Station Independent School District

Assistant Superintendent Office & Community Education Teacher

College Station, TX

City of College Station

Parks & Recreation Department

College Station, TX

University of Mary Hardin-Baylor

Business Manager/Controller Office

Belton, TX

Central Texas Computronics, Inc.

Killeen, tX

Riverside Press, Inc.

Dallas, TX

Vinson & Associates

Temporary/Contractor at Central & South West Corporation

Central & South West Services

Central & South West Energy

Sprint Corporation

Aetna Commercial Property Management

Aetna Health Plans

Neiman Marcus

Gleason Calice Associates

American Electric Power

Formerly Central & South West Services – Field Services

Dallas, TX

UT Southwestern Medical Center

Dallas, TX

Griffin Studio/Griffin Services

1970 – 2006

Sprint Corporation

Serendipity Studio

Private Consulting

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