Tamara J. Mayes

Los Angeles, CA *****

323-***-****

Email: adtsxu@r.postjobfree.com

EXPERIENCE:

Benson & Harris Law

Moreno Valley, Ca

Executive Assistant to the CEO

Jan 2018- Present

•Develop and implement procedures and policies for all administrative activities, including, but not limited to: record-keeping, document preparation, mail distribution, reception, bookkeeping, human resources, invoice processing, maintenance services, technical support, project coordination/scheduling, expense reports, travel arrangements and other related operations.

•Interact with directors, and other personnel, regarding agreements and other legal documents.

•Manage travel arrangements, calendars and expense reports for C-level executives.

•Prepare requests to pay attorneys, vendors and track legal fees.

•Assist in the preparation of Tentative and Final Budgets and Quarterly Reports, provide information to and assist external auditors in preparing audit information and communications.

•Maintain the business website.

Pritchard Marketing

Santa Monica, CA

Executive Assistant to VP of Marketing

October 2007 – January 2018

• Provides direct support to the VP, to include a wide variety of administrative and accounting functions, extensive travel planning, expense reporting and reimbursement.

•Maintains calendars of two Senior Executives.

•Prepares sensitive or complex documents and forms; creates detailed graphics presentations, charts and spreadsheets

•Facilitate all logistics for the VP and/or customer off-site meetings including but not limited to: conference room set-up, meals, materials and any necessary AV equipment if applicable

•Assist with coordinating special events, such as company parties, offsite meetings and/or presentations.

•Maintain office supply inventory by checking stock to determine inventory level; order office supplies as needed

Loyola Marymount University

Los Angeles, CA

Executive Assistant to V P of Student Affairs

January 2001 – April 2007

•Calendar management and oversee comprehensive travel arrangements.

•Draft, edit and proofread correspondence and reports within VP’s office for client, business, student and contractual dealings.

•Liaise with internal and external high profile contacts. Handled confidential information with sensitivity and discretion.

•Oversee special business projects for office/ department and handle outside meeting arrangements.

•Review business expenditures, compile expense reports and reconcile expenses. Screen and manage executive office communications.

•Compile data and complete monthly and quarterly reporting requirements. Handle a variety of personal/projects that occur outside the office as needed.

•Manage, interpret and organize intricate business details.

Education/ Skills:

•Platt College AA, Graphic Design June 1987

•Skills: Typing 65pm, Data Entry, ADP Payroll,

•Software: Sage 300 (Timberline), Microsoft Office Package, Lotus Package, JD Edwards-One World, Banner, Oracle, QuickBooks Pro, Quicken, Yardi, Mas90, AS400, Symphony, Mainframe. Merlin, ATT, Dterm Series.

References available upon request