Jacqueline Ray

Accounts Payable Specialist

An analytical and result-oriented accounting professional with over 25 years’ experience managing Accounts Receivable/ Accounts Payable. Proven ability in researching, problem solving and balancing financial statements. Adept at taking projects from concept to completion. Excellent organizational skills contribute to the ability to successfully manage multiple tasks simultaneously and complete those tasks with minimal supervision. Extensive experience in interpersonal skills and communication with all levels of the organization. Skilled in learning and utilizing new information quickly while maintaining a high level of accuracy and productivity. Excellent attendance record. Specific expertise in the following:

• Accounts Payable Experience

• Oracle

• Microsoft Excel/Word

• Escalation/Issue Resolution

• Vendor Setup/Vendor Maintenance

• Team Leader/Backup Supervisor

• SAP

• People Soft

• SLA (Service Now)

PROFESSIONAL EXPERIENCE

A.O. Smith / Beacon Hill Staffing

09/2020-08/08/2022

Accounts Payable Specialist

Accounts Payable processing within the Business Service Center

Utilize SAP to enter data, generate invoices, cancel invoices, schedule reports, and other processes

Verify Purchase orders balances to ensure funds are available

Prepares, verifies invoices and coding payment documents

Bills and credits accounts involved with the accounts payable system

Processes FedEx and UPS transaction for the departments

Process, verifying, and reconciling invoices

Process over 100 invoices in SAP daily against purchase orders daily

Verify that transactions comply with financial policies and procedures

Update/Maintain vendor information and reconcile vendor monthly statements

Review and verify accounts payable transactions and liaison with other departments, field locations, and vendors

Aramark

03/2018-06/2020 (Covid Lay Off)

Fixed Asset Junior Accountant

Prepare and process Oracle Journal entry

Process and review capital equipment requisitions, invoices, and purchase orders to ensure assets are capitalized in accordance with GAAP

Verify all account payable invoice batches daily by approving invoice number and amount and purchase order coding.

Set up assets in Oracle by assigning inventory tags, and category and the useful life of asset

Delete invoice from Mass Addition that was code to 7210 in error

Month End and Year End Closing

Process corrections and adjustments as assigned

Review and verify Accounts Payable transactions and liaison with other departments, field locations, and vendors

Pull/print invoice information from Mass Addition software that was code to account 7210 CAPT

Pull data for SOX, audit and Tax requests with tax audits and vendor control issues

Assist with Training new Fixed Asset Accountants

Prepare SOX Control Testing (Asset Additions and Asset Retirements)

Understand fulfillment groups, sales and use tax implications on POs and AP transactions

Meet all daily/weekly/monthly/quarterly deadlines Aramark

AP Senior Associate Accountant(promoted)

01/2016 – 03/2018

Accounts Payable processing with the Business Service Center

Troubleshooting and solving process issues

Monitored customer service queues to ensure timely resolution of tickets

Reconcile accounts for payment processing

Pull invoice auditing reports daily and communicate with Corporate Finance to obtain approvals

Worked in Oracle to enter data, generate invoices, cancel invoices, schedule reports, and other processes

Backup for month end close processes, payment runs, and other duties as needed

Pull daily banking information to reconcile payment activity

Assist with reissuance and voiding of checks

Build effective relationships between Accounts Payable and our various internal customers (division, corporate

Perform training of new accountants to the department and perform other supervisory duties in the absence of the manager.

Asurion Insurance Service

01/2006 – 01/2016

Accounts Payable Analyst

Assist with submitting electronic payments to vendors weekly

Responds to vendor and/or employee inquires in a timely manner

Codes all invoices, obtains all necessary supporting documentation and if invoices are not already approved, submits to appropriate personnel for approval

Responsible for printing and matching invoices and proper supporting documentation from DCI Logistics

Reviews invoices for accuracy, proper approval, and appropriate supporting documentation

Assist and identify in developing and implementing Accounts Payable improvement opportunities

Process AP invoices in all AP related systems (PeopleSoft, IntelliRescue, Axapta (DAX)

Verify accounting combinations, Appropriate authorizations, for Accuracy, Calculate and record use taxes

Analyze/problem solve AP transactions

Reconcile GL balances, Research, negotiate and/or dispute incorrect charges

Participate with implementation of ERP AP system, EDI, and Self-Service Employee Voucher System

Participate in the development/maintenance of process documentation of AP processes Education

Associates Degree: Finance & Accounting

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