Curriculum Vitae *

ELVIE B. MARARAC

Dubai, U.A.E. • +971-**-******* • adtryx@r.postjobfree.com

Position Applied For: Personal Asst. / Admin Asst. / Executive Secretary / Receptionist OBJECTIVE:

Seeking a challenging position in a well-established organization offering exceptional career growth opportunities where I can fully utilize my knowledge, skills and professional experience that can contribute to attain company’s goal and mission. COMPETENCIES, QUALIFICATIONS & SKILLS:

Having Gulf experience in Personal Asst. / Admin Asst. / Executive Secretary / Receptionist in a contracting industry.

Strong telephone etiquette, front desk operation and customer service skills.

Proficient in Microsoft Office, M/s Excel and M/s Powerpoint, Internet browsing & Email applications.

Knowledge in operating office machines (Printer, Fax, Scanner, Typewriter, and Photocopier).

Flexibility, Adaptability, Good Interpersonal Skills, Ability to Multitask, Communication

& Secretarial Skills.

PROFESSIONAL WORK EXPERIENCES:

Admin cum Receptionist

M/s Magic Arabia LLC

Dubai, UAE

Duties & Responsibilities:

Filing paperwork, answering phone calls, preparing documents for meetings, and managing the calendar of their supervisors.

Answer and direct phone calls.

Organize and schedule meetings and appointments.

Assisting guest from Italy, France, Algeria, and other part of Europe.

Making orders for office supplies.

Preparing Memo (draft) and assisting monthly meeting.

Arrange booking for my General Manager towards his business trip Curriculum Vitae 2

Coordinate with office staff if they have trouble with their computer and arrange IT to fix it.

Making list for pantry supplies and stationary.

Welcoming guest in daily basis and assisting them. Admin Cum Receptionist

M/s Allied Vision Electromechanical LLC

Dubai, UAE

Duties & Responsibilities:

Answer and direct phone calls.

Organize and schedule meetings and appointments.

Maintain contact lists.

Produce and distribute correspondence,memos letters etc.

Develop and maintain filing systems.

Order office supplies.

Book travel arrangements.

Provide general support to visitors.

Assist HR Manager for paper works and documentation.

Prepare and monitor invoices and quotations.

Write letters and emails on behalf of other office staff.

Reply to email, telephone r face to face enquiries. Executive Secretary February 2016 – Dec. 2018

M/s Parsons Overseas Limited

American Company

Dubai, UAE

Duties & Responsibilities:

Manage an extensive and active diaries/ calendar of appointments, task, email inbox and reply promptly.

Prepare agendas and compile documents for meetings.

Assists in coordinating the senior management team meetings and scheduling meetings and coordination with other department to ensure and efficient level of general office support activities including filing system, diary keeping, stationary and meeting room arrangement.

Responsible for monitoring time and attendance.

Excellent knowledge of MS Office and office management software (ERP etc.)

Greets and welcomes the visitors as soon as they come.

Answer telephones, screens the calls and transfer to the concerned staff.

Order office supplies and keep and maintain the stock.

Schedule meetings and arrange conference rooms.

Alert manager about cancelations or new meetings.

Operate office equipment, such as photocopy machine and scanner.

Maintain hard copy and electronic filing system.

Greets visitors, determined nature and purpose of visit and directed them to appropriate person/department according to their needs.

Managing meeting agenda, arrange a meetings and appointments. PA / Administrative Executive Secretary June 2005 - Dec. 2015 Direct to Sr. General Manager (Head Office) Al Quoz, Dubai-UAE ETA-Ascon Group of Companies LLC

Curriculum Vitae 3

Ascon Road Construction Division

Administrative Executive Secretary to CEO October 2015 – December 2015

(Reliever) – ETA Ascon (Head Office)

Duties & Responsibilities:

Greet and receive visitor.

Prepare confidential, sensitive documents, quotations and invoices.

Prepares and compose oral and written communication as directed by the Senior General Manager and CEO.

Coordinate travel arrangements; prepares itineraries; prepares, compiles and records.

Operate office equipment, such as photocopy machine and scanner

Maintain hard copy and electronic filing system.

Greets visitors, determined nature and purpose of visit and directed them to appropriate person/department according to their needs

Facilitate all office detailed work such as: filing incoming and outgoing office correspondence.

Receiving and distributing courier packages to the concern person. Typing business letters correspondence and required documents for the said project such as Payment Certificate, Advance Performance Bond, Tender Bond, Memo, Subcontract Agreement, Letter of Interest, Expression of Interest etc

Reports direct to Sr. General Manager carrying our diary management, travel arrangement and hotel bookings

Coordinating with Tender (Manager) in preparing tender, quotation and enquiry for RTA, Dubai Municipality, DOT Abu Dhabi and Al Ain project. EDUCATIONAL ATTAINMENT:

Associate in Metallurgical Engineering

Mindanao State University-Iligan City, Philippines (MSU-IIT) – (UG) Associate in Computer Secretarial

Christ The King College – Gingoog City, Philippines TRAININGS:

HR and Admin Certificate April 2016

Filipino Institute in Dubai

Effective in Writing Business letters August 2008

ETA-Ascon Training Center

PERSONAL DETAILS

Nationality : Filipino

Visa Status : Visit Visa til 10th December 2022

REFERENCES & AUTHENTICATED DOCUMENTS

Will be furnished upon request.

Contact this candidate