Exec Assistant

Babara ‘Babs’ Whetsell

Vancouver, WA 971-***-**** ******@*********.***

Linkedin: (99+) Babara Naidoo LinkedIn

Executive Assistant, Personal Assistant, Secretary, Receptionist, in Projects, Administration, Operations Coordinator & Events Planning.

PROFESSIONAL EXPERIENCE

Administrative Assistant, Hewlett-Packard (via KForce) Vancouver, WA 2019 - Present Doing the daily admin in a supportive, efficient and effective way that includes the following, amongst Ad Hoc requests/tasks:

• Arrange and manage team meetings and meals.

• Travel arrangements as requested.

• Arrange meeting rooms, catering menus, presentation equipment, and office supplies for all team members.

• Develop new customer database and send out 1K+ welcome kits for owners of home-based business printers.

• Arrange all department interviews for potential employees.

• Send out welcome kits to new employees.

• Purchase equipment as needed.

• Order and track new PC’s for new employees.

• Create and manage all new Purchase Orders and software licenses as required.

• Create new Purchase Orders for HP printers for testing.

• Send and manage printers to international vendors for testing.

• Arrange quarterly lunches for 12 teams.

• Arrange pre-paid labels through UPS.

• Assist with SOW’s and AP queries.

• Download and reconcile PCard invoices.

• Maintain the Instant Ink org chart and PDL’s (X18).

• Log calls to IT when assistance is needed.

• Order and distribute HP swag for the engineers.

• Arrange flowers or baby gifts to new editions to the family.

• Log calls for CREWS assistance.

• Arrange off-site events.

• Arrange and distribute gifts for team members.

• Move champion

Dispatch Supervisor, Michael’s Messenger Service Vancouver, WA 2018 - 2019

• Dispatched out-of-state couriers to collect & deliver medical scripts from the pharmacy to patients’ homes

• Track orders from collection to delivery and submit delivery reports.

• Assisted in accounts payable; driver audits; variance reports, standardize MMS templates.

• Independent contractor on-boarding; training manual; files; wrote SoPs and job descriptions.

• Maintained supply orders.

• Promotion: driver dispatch for CVS pharmacy pick-ups at 22 stores with 8 drivers

• Promoted to Dispatch supervisor; 8 dispatchers, coaching, interviewing; training; conference calls

• Managing drivers & client relationships

• Customer Service Representative

Independent Executive Assistant Vancouver, WA 2016 - 2018

• Reorganized office files, expense spreadsheets, and libraries for three home-based businesses.

• Ordered supplies, equipment; schedule appointments, meeting space, and etc. Operations Coordinator/ Office Manager, IQ Business Johannesburg, SA 2006 - 2015

• Executive Assistant to IQ South Africa CEO and Director of Process Innovation and Risk/Financial Services

• OHS Representative for Process Innovation (PI).

• Company Travel Coordinator.

• Extensive diary management.

• Agenda updating & distributing; action items.

• Attendance & minutes of the PI Ops meetings.

• Arrange meetings & venues.

• Arrange bi-annuals for PI Leadership Team.

• Reassign leave to respective managers.

• Update the PI Distribution list; update the PI group email.

• Log calls for maintenance.

• Burn rate management.

• Interviews management.

• Client scheduling and retention.

• Bench reports; consultant management, billable hours, progress reports.

• Consultants & contractor resumes update on database.

• Learning & Development spreadsheet and agreements; request provider invoices.

• Travel purchase orders for bookings; update travel spreadsheet; travel requisitions. Executive Assistant, PriceWaterhouse Coopers Johannesburg, SA 2005 - 2006

• Coordinated schedules and meetings and expenses for Partner Executive Assistant, ABI (division of Coca-Cola) Johannesburg, SA 2001 - 2005

• Managed… BIS Director and assistant to four Senior Managers

• Accounts on JDE and PR Functions

• Learning & Development

• Program Office/ Project Coordinator

Personal Assistant, Medscheme Integrated Care Johannesburg, SA 1998 - 2001

• Managed… Senior Manager

• Coordinated projects

• Administration Secretary

Personal Assistant, Arthur Burnam Agency Johannesburg, SA 1988 - 1998

• Managed day to day operations

• Trained new PA

EDUCATION

B.A. Candidate - Psychology, University of Durban-Westville (South Africa) 1987 - 1988 Prince2 Project Management Software Theory, ILX Group Johannesburg, SA 2012 Personal Assistant MBA, BizTech Johannesburg, SA 2008 Speedwriting - Shorthand, Siyanqoba College Johannesburg, SA 2006 Event and Conference Management Diploma, Damelin College Johannesburg, SA 2004 Professional Business Women Training, ABI Johannesburg, SA 2003 Project Management Diploma, Rand Afrikaans University Johannesburg, SA 2002 Practical Project Management, LJ Projects, Inc Johannesburg, SA 2000

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