Kay Austin

469-***-****

adtrm0@r.postjobfree.com

Seasoned executive level administrative professional with strong experience supporting leaders in corporate settings. Strengths include excellent written, oral and listening skills, ability to multi-task in a fast-paced dynamic environment, super dependable. Skilled in managing complex schedules, coordinating meetings and preparing and distributing mass communications.

Relevant Skills/Competencies

Project Management

Creative Thinking

Attention to Detail

Corporate Communications

Manage Multiple Priorities

Team Player

Excellent Customer Service

Time Management

Advanced Microsoft Office

Work Experience

Mansfield School District – Mansfield TX

Receptionist 2021 – Present

Create and maintain a positive front desk environment

Receive and direct incoming calls, take reliable messages, and route to appropriate staff. Greet and direct visitors, assist public which includes answering questions about voting location as needed.

Monitor/grant front door access

Monitor visitor log and issue visitor passes. Maintain computerized files using personal computer including reports, sort, distribute, or deliver mail, messages, and other documents.

Assist with preparation of materials for mailing, submit work order requests; printing name tags,

Sign off for funds collected from school cafeteria and secure in safe.

Provide clerical assistance as needed.

Johnson Controls – Irving, TX

Sr. Administrative Assistant 2016-2020

Reporting directly to the Branch Manager and provided executive, administrative, and development support to the Branch Manager and the management teams.

Receives visitors and supports individual, department or site staff by promptly, courteously and accurately addressing requests for assistance.

Supported the Sales team by way of requesting checks for upcoming events and coordinated office communication along with performing clerical duties.

Acts as the organization's first point of contact for visitors and/or callers while ensuring professional communication.

Receives and directs calls in a courteous and efficient manner.

Welcomes visitors, ensures and maintains proper sign-in documents and explains/follows safety procedures.

Completes all incoming and outgoing mail requirements, including courier services and manages maintenance of the postage machine as applicable.

Schedules appointments, meetings and books conference rooms.

Manages the office supplies stockroom, places office supplies orders and maintains effective administration.

Contacts vendors and suppliers as requested to advise of plant/site shutdowns and other disruptions in service.

Print badges for new hires, contractors and visitors.

Supports administrative projects as assigned.

Serve as a liaison to the senior management; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Independently manage orders from all vendors including, but not limited to coffee, cleaning supplies, printing, and shipping supplies.

Prepare all incoming invoices for payment by reviewing, submitting to accounts payable

Conduct new employee safety orientation and process badge all badge requests

Administer global check requests for sponsorships and charity events

Coordinate executive luncheons and offsite dining events including catering and equipment rental and set up

Medpace Pharmaceutical –Irving, TX 2014-2016

Senior Administrative Assistant

Accountable as office manager

Coordinated administration of building property

Served as facilities and corporate office liaison

Coordinated clerical administrative services including mail distribution, shipping and receiving

Ordered employee badges with the appropriate access

Ordered office supplies and maintain proper inventory

Submitted office expense invoices

Developed and maintained strong relationships with service vendors

Organized and implemented assignment of cubicle and offices

Provided support of facility renovation/improvement/relocation projects for local offices

Coordinated the interview process for all applicants

Conducted On-boarding process - distributing and collecting all appropriate HR forms as needed(I-9s and W-4s)

Composed routine e-mail correspondence

Maintained office security through key card/badge management, key controls, and office/cube data management for assignments

American Airlines – Fort Worth, TX

Executive Secretary 2000 – 2014

Accountable for executive-level management administrative clerical services including phone coverage

Managed complex schedules and coordinated meetings with internal and external clients

Coordinated travel arrangements (domestic and international)

Liaised with internal/external staff at all levels

Scheduled appointments, meetings and conference calls

Requested and coordinated system access requests and software needs

Scheduled monthly meetings with key executives

Prepared mass-communication distributions

Maintained employee records (sick, vacation)

Handled new hire onboarding process

Administrative Assistant

Provided support to Director of Customer Research and Marketing,

Arranged meetings with consulting vendors which included making flight and hotel arrangements

Provided support to Director of Customer Research and Marketing; coordinated sweepstakes winner travel

Handle marketing materials including shipment

Screened briefs and presentations

Initiated new hire procedures

Managed offsite departmental events

Supported national and international colleagues with travel and accommodations

EDUCATION

Estacado High School- Lubbock, TX

CERTIFICATIONS

Cybersecurity

Code of Ethics (Applying the Ethics Code

Doing Business with Integrity

CPR Safety Training

TECHNICAL SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, Publisher, Oracle, PeopleSoft, NexGen, Forefront Identity Manager, Kronos, Workday,

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