Personal Assistant Data Capturer

CURRICULUM VITAE OF TANYA KOTZE

PERSONAL INFORMATION

Full Names Tanya

Surname Kotze

Date of birth 22 September 1970

Age 52

Gender Female

Tel number +27-60-993-****

E-mail address *********@*****.***

Marital Status Single

Number of Dependants None

Nationality South African

Race/Ethnic Group White

Home Language Afrikaans

Other Languages English, German

Driver’s license Code 08

Transport Own Vehicle – Ford Focus

Smoker No

Criminal Record No

Area of residence Polokwane, Limpopo

Any disability None

Computer Literacy

Microsoft Office, Pastel, MS Dynamics, Lotus Smart Suite, Accpac, Quick Reports, Quick Books, React

Availability / Notice period Immediately

Monthly gross salary expectation Negotiable / R8000.00 – R10,000.00 SCHOOL EDUCATION

Last School Attended Port Shepstone Technical College Highest Grade passed Matric – Grade 12

Year passed 1990

Subjects completed

Afrikaans, English, Geography, Typing, Communication and Deportment, Office Practise and Computer Practise

EMPLOYMENT HISTORY

Name of Company

Employment date

Position

Responsibilities

Reason for leaving/wanting to leave

Reference Name

Reference Position

Reference Tel & E-mail

Name of Company

Employment date

Position

Private Home in Mokopane, owner moved to Polokwane August 2019 to September 05, 2022

Housekeeping

Housecleaning: disposing of rubbish, sanitizing surfaces, floor care, linen care, deep cleaning, dusting and vacuuming. Family cooking. Stock management and shopping. Home maintenance: lighting fixtures and clean under furniture. Swimming pool maintenance: back wash, rinse, filter and Blu52. Some driving duties and arranging for car wash. Run errands for when necessary. Security knowledge. Liaising with handymen for work on the house.

My Father passed and my mother resides in a Nursing House Ms Natasha Kotze

Sister

+27-728******

Fireplace Warehouse

June 2018 to January 2019

Administration Assistant

Telephonic Liaison, Keep the reception clean and tidy at all times, Answering Emails and distribute to the relevant person, Managing of the Cash Box (Petty Cash), All Filing, Tracking of all accounts both CASH & EFT (Bank statement), Credit Card Sales and recon, AGE Responsibilities

Reason for leaving/wanting to leave

Reference Name

Reference Position

Reference Tel & E-mail

Name of Company

analysis (Daily), Invoicing (Quick Books), Updating customer contact details, Follow up on outstanding accounts, Account Queries, Tax Invoices – process and preparing for monthly V.A.T payment, Final letters of demand, Assisting with all office admin when required by management, Assisting sales reps, invoices, queries and collections Position made redundant

Mr Tony Johns

Director

N/A

Africa Energy Innovation (AEI)

Employment dates April 2017 to November 2017

Position Receptionist / Debtors Clerk / Administration Clerk Responsibilities

Telephonic Liaison. Planning, scheduling, re-scheduling – customers job requirement and requests. Account Queries. After sales follow- up. Updating customer contact details. Tracking of all COD sites and accounts both CASH & EFT. AGE analysis (Daily). Quotes – process and followup. Follow-up on outstanding accounts. Final letters of demand. Invoicing (Pastel & Microsoft Dynamics NAV). Credit App Check for new accounts (Trade Reference). Filling - all supplier credit apps. Procurement – New suppliers & sourcing quotes for goods needed. Production report – Daysheet (Daily). Jobs done report to WORM customers - Cost to Company (Daily). Customer Volume reports (Daily). Bin tracking report - Bin Control (Daily). Company Vehicle fuel usage report, kilometre reports (Daily.) Assisting sales reps – quotes, invoices and queries. Reason for leaving/wanting to leave Retrenched

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company A de V Bezuidenhoud – Psychologist Employment dates April 2014 to March 2017

Position Reception / Administration

Responsibilities

Excellence - medical date programs, spreadsheets. Knowledge of different types of medical-aids and coverage plans. Telephonic Liaison. Follow-up, scedule appointments. Check-in patients - collecting personal and medical data. Update computer data base Update patient information file and records. Invoicing, statements, payments. Follow up with medical-aid regarding patients information and coverage. Send payment notices to medical-aid and patients. General Administrative duties - copying, faxing, filing, sorting mail, etc. Banking (Weekly). Bookkeeping - Cash Book, Ledger and Journal (Monthly)

Reason for leaving Personal growth and development Reference Name Mr A de V Bezuidenhoud

Reference Position Psychologist

Reference Tel & E-mail NA

Name of Company VECA CC & Eureka Guesthouse

Employment dates October 2013 to February 2014

Position Personal Assistant / Guest House Assistant Manager Responsibilities

Administrativec, clerical functions. Authorize and purchases of raw materials and supplies. Inventories - stock and other materials. Invoices, collect purchases and make payments. Banking - deposits and withdrawals. Balance cash books, prepare account statements and receipt for payments. Petty Cash for VECA CC and Eureka Guesthouse (Daily). Payrolls - ensure that salaries are paid out on time. General filing - purchase orders, payment receipt and invoices Supervise supporting staff – cook and housekeepers – a team of 5 employees. Direct daily duties of supporting staff. Help manage all staff rosters. Assisted the head chef with menu planning, budgets and wine selection. Checked and maintained stock levels. Attend to various needs of guests. Multitasking. Problem solving and work well under extreme pressure. Bookings - reserve rooms and allocate rooms. Administrative responsibilities - reporting all guest inquiries, information, including written correspondance, emails and phone Reason for leaving Temp Position

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Kiddies Lodge Aftercare

Employment dates August 2013 to October 2013

Position Aftercare Teacher

Responsibilities

Supervise and assist school children in the ‘Reading Class’ on an one-on-one basis

Reason for leaving Temp Position

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Eleni Insurance Brokers

Employment dates April 2012 to September 2012

Position Personal Assistant

Responsibilities

General Administration, but not limited to. Maintaining - email database and correspondence. Goal setting and meeting deadlines Register Claims and follow up with Insurance Companies. Amend policy schedules. Renewals – ensure vehicle values amended. Endorsements and all outstanding documentation is received from clients

Reason for leaving Temp Position

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company CUM – Christelike Uitgewers

Employment dates October 2008 TO March 2012

Position

Supervisor – April 2009 to March 2012

Shop Assistant – October 2008 to March 2009

Responsibilities

Supervisor Duties and assist floor managers as requested. Cashier - Cash-up with Supervisor and float balance versus POS invoices Reason for leaving To pursue greater opportunities Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Global Equities Administration

Employment dates April 2008 to August 2008

Position Receptionist

Responsibilities

Telephonic Liaison. Manages and priorities diaries of senior team members. Organize and arrange business travel. Assist in creating and maintaining spreadsheets. Order office supplies. File documents Petty Cash (Daily). Make photocopies. Create presentations. Draft correspondence. Entering data into a customer relations database Reason for leaving Temp Position

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Trinity Broadcasting Africa

Employment dates February 2006 to April 2008

Position Television Controller

Responsibilities

Programming and scheduling of on air system. Schedule modifications. Program editing. Off air monitoring Reason for leaving Greater Opportunity was presented Reference Name Gavin Flanegan

Reference Position Manager

Reference Tel & E-mail 082-***-****

Name of Company Trinity Broad Casting Network

Employment dates April 2004 To January 2006

Position Data Capture

Responsibilities

Insure databases is up-to-date. Update new information on a daily basis (Daily). Sort out Customer queries. Responsible for handling and issue gifts to customers. Made sure that all correspondence is being handled promptly. Maintained e-mail database. Made backups of database (weekly). Supervise company stationery Reason for leaving Relocated to Johannesburg

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Frere Hospital

Employment dates December 2003 to March 2004

Position Data Capturer

Responsibilities Accuracy in all aspects of data capturing Reason for leaving Temp Position

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company Rhema Ministries SA

Employment dates January 1999 to December 2003

Position Wholesale Department / Security Department Responsibilities

Wholesale Department

Processing and invoicing customer orders. Marketing and created a professional wholesale department image. Follow up on back orders. General Administration duties – Filing from invoices etc (Daily). Assist other departments when and where necessary. Kept record all stock. Monitor dispatch documentation. General sales and develop good customer relations.

Security Department

Supervised 45 security staff. Departmental inventory, Fire arm and ammunition safekeeping register. Key control. Lost property. Venue bookings. Implemented security policies and procedure. Supervised five shifts. Daily duty rosters and posting sheet. Controlled room administration. Effective radio communication skills. Effective running of control room. Protection services to senior pastor and /or wife Direct responsibility for safety and security. Acquanted with whereabouts. Plan duties or responsibilities around the schedule. Special events. Use of drivers. Assistants for quests.Screening, evaluaiton and training

Reason for leaving Relocated to East London

Reference Name NA

Reference Position NA

Reference Tel & E-mail NA

Name of Company South Africa Police Services

Employment dates February 1991 to December 1998

Position Public Service

Responsibilities

Effective radio communication. Community protection. Preventing crime and keeping peace. Handled incoming and outgoing correspondence. Filing of circular letters and information notes. Faxing, photocopying. Typing documents. Filing of issues and receipt vouchers. Checked board of surveys. Prepared submissions for the approval of shooting practices.

Reason for leaving To pursue Greater Opportunities Reference Name Leon Kruger

Reference Position Director SAPS

Reference Tel & E-mail 011-***-****

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