Executive Assistant Hr
Resume:
Coralie A. Thomasson-Webb
PO Box ******
Dallas, TX 75222
*********@*****.***
Sr. Corporate Executive Assistant/Office Manager/Human Resources
A dynamic, high-energy team player who combines the analytical skills of a “take charge” office manager, the sensitivity and insight of a customer service expert, and the polished communication and interpersonal techniques of a talented negotiator.
Adept at “reading” people, identifying their needs, and recommending solutions.
Particularly effective at finding cost-effective solutions to problems and implementing change in ways that promote acceptance rather than resistance.
Characterized as organized, personable, persistent, self-confident, and detail oriented with an engaging sense of humor, a positive outlook, a high degree of integrity, and the drive to finish every task in order to deliver results that exceed expectations.
Exceptional computers skills including Excel, Word, Outlook, PowerPoint and Adobe, Microsoft Teams, Zoom, Intercompany Programs (learned and trained people on them).
Professional Experience
HCLTech 11/2/2015 to Present
Sr. Executive Assistant to the CMO 7/22/2022 to Present
Office Manager/Sr. Executive Assistant to C-Level /Human Resources 11/02/2015 to Present
Moved into new role and Joined the Marketing Team and now Supporting the CMO. Travel Management (Domestic and International), coordinating acquiring the India Visa when needed. Checking International Laws to be compliant., Team's Meetings, Calendar Management, handling details necessary for day-to-day approvals for various processes. Handling Expenses and processing. Coordinating meetings and events. Helping with the new branding and doing whatever, is needed. Managing expenses for the budget, when doing approvals.
Start-Up, Provided Support for up to six Sr. C-Suite Executives – Calendar Management, Event Coordination, meeting planning, travel (domestic/international), expenses, approvals, help project set up and approvals, etc. Front Line HR -On-Boarding (presentation – to share information on company, benefits, training on systems, acronyms, etc. Have designed On-Boarding Deck used by the entire company), Training, Ordering/Tracking Laptops/Software, Setting up/Running Office, Making sure Team is Enabled to be able to work, making sure set up properly in system for payroll, benefits, 401K. Also assisted with On-Boarding Corporate Executives for the HCL Corporation, then started assisting On-Boarding other Teams within the company, training and supporting. Track/collect team information, become go to for assistance/enable to do jobs, find answers to questions and assist to resolve any issues/find solutions. Have also done Exit Interviews – tracking reasons for leaving and what could be done better to help potentially save the employee from leaving or help in the future. Help to design and set up office for the space for the startup – space planning, signage, furniture ordering, working with designers. This position continues to evolve/grow and has changed several times since started, increased responsibility.
Executive Assistant
MV TRANSPORTATION 4/2014 – 10/31/2015
Contract to Hire – Imprimis 3/2014 – 4/2014
Provided support up to six executives’ located onsite and remotely. Planned for new division start ups as well as executive travel including private jets. Managed travel and accommodations for staff involved in new division startups. Comprehensive event and planning for C-level executives including one event that required nine meetings in seven days. Planned several other types of meetings all happening consecutively and maintained the budget. Negotiated with hotels to set up corporate rates and negotiated and implemented a car rental program. Prepare, reconcile and submit expense reports for executives and travel credit card. Assist with onboarding new employees who work under the executives supported. Coordinate and set up conference calls and manage calendars
Successfully restructured and implemented new Company Travel Program and was subsequently made the company Travel Administrator.
Found lost money, and managed to save the company $140,000.00 within first year of employment
Co-Office Manager / Executive Assistant / Payroll and Human Resources (Contract)
DELTA DALLAS – McFadden & Miller 11/13 – 1/14
Assisted in running the office including answering phones, assisting with invoicing, preparing written correspondence, managing incoming and outgoing packages sent by courier and various other projects. Ensured timesheets were received from the field and processed payroll for over 100 employees, which included costing out the hours to the jobs they worked. Prepared proposals, bids, and budget reports. Assisted with candidate processing by administering applications, setting up drug and medical tests and maintained employee files. Completed new hire set up by processing W2’s and I9’s as required in both Spanish and English
Recognized by owners in company newsletter for outstanding work
Executive Assistant / Office Manager / Marketing Manager 6/98 – 11/13
DAVID WEBB INSURANCE AGENCY; Dallas, Texas
Recruited to provide comprehensive administrative support for this full-service insurance agency. Hired, trained, scheduled, motivated, and evaluated staff. Managed the financial functions (e.g., billing, Accounts Payable, Accounts Receivable, Payroll, bank reconciliations). Worked with clients in person or electronically to sell insurance policies and to resolve problems or concerns. Processed applications and all relating documents. Initiated changes that increased efficiency and profitability.
Increased the client base from 800 to 1500
Receive referrals from satisfied customers
Transitioned the office computer systems three times and trained staff each time
Created and implemented policies and procedures
Requested by the company to serve as a spokesperson with state representatives
Significantly increased efficiency and earned profitability bonuses
Recognized as a “model” agency by Farmers
Other Positions Held:
Import / Logistics Manager - VITRO CRISA / WORLD TABLEWARE; Dallas, Texas Import / Vendor Relations Administrator / Executive Assistant - MICHAEL’S STORES, INC.; Irving, Texas
Executive Assistant/Showroom Manager - AMERICAN SEATING; Dallas, Texas
Executive Assistant - FORNEY TECHNICAL SERVICE GROUP; Carrollton, Texas
Executive Assistant/HR Assistant - MOTOROLA; Dallas, Texas
Education and Certifications
LeTourneau University, Brookhaven College, and North Lake College
Completed 60 hours in General Studies and Business Management
Mid-Management Certificate - Brookhaven College
Received Recognition for Exceptional Employee 4 years in a row at HCLTech
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