Post Job Free

Resume

Sign in

Contract Specialist Executive Assistant

Location:
Toronto, ON, Canada
Posted:
November 27, 2022

Contact this candidate

Resume:

** ******* ***, **** * Scarborough ON, M*L *A* 647-***-**** adtqem@r.postjobfree.com

SUMMARY

Procurement and Contract Specialist professional with more than 20 years of experience in Business Administration, and 10+ years of experience in public tenders, BPS directives, and, contract management.

Recognized by peers and senior management as a resourceful and tenacious problem solver with a consistent track record of communicating effectively with multiple stakeholders.

College Diploma, Executive Business Administration certified.

PROFESSIONAL PROFILE

BPS: 10+ years of experience in end to end Procurement and Contract management in Public Sector organizations following the Broader Public Sector (BPS) Procurement Directives.

Procurement Specialist: Leads procurement and purchasing activities acting as a centralized subject matter expert to ensure that products and services are procured in accordance with best practices and within ethical guidelines to deliver value for money.

Enterprise Resource Planning (SAP S4hana): Responsible to design and incorporate the key business functions of an organization, primarily in Procure to Pay and Plant Maintenance.

Communicator: Leverages technical, business and financial acumen to communicate effectively with all levels within an organization and with external stakeholder groups. Intermediate-Expert level written and verbal communicator with small or large groups.

Contract Management: Key player in the initiation and implementation of contract management, including gathering, analyzing and specifying requirements for goods and services and business processes for both internal and external customers, and ensuring the success of the business relationship with suppliers.

Technical Documentation: Development and publication through SharePoint, Merx, Organization’s public website, Supply Chain Code of Ethics, Procurement Policies and Procedures, delivering a customer-centric view of the services provided and an internal view of the relationships between various mission-critical internal supporting services.

Supplier Selection: Managed procurement activities, including requirements, pricing and evaluation to secure appropriate vendor for project services.

Agency Agreements: Worked closely with organizations to negotiate Agency Agreements detailing the scope and responsibilities of maintenance for a multi-million-dollar Vendor of Records.

Procurement: Successfully developed and promoted best practices for procurement including competitive bid tendering, standardizing contract terms and conditions, establishing pre-qualified vendors and vendor performance reporting.

CAREER PATH

Toronto Parking Authority November 2017- Present

The Toronto Parking Authority is a self-sustaining public corporation owned by the City of Toronto. It contributes significant revenues to the City's general reserves while successfully meeting its mandate to provide safe, attractive, conveniently located and competitively priced off and on-street public parking, which is required by commercial strips and neighbouring residential areas to survive.

Procurement Specialist

Responsible to recommend and implement best practices for procurement including competitive bid tendering, standardizing contract terms and conditions, establishing pre-qualified vendors and vendor performance reporting.

Identified strategic purchasing opportunities, recommending alternatives and better ways of meeting the needs of the departmental objectives.

Reviewed and approved purchase requests to determine suitable actions in conjunction with internal stakeholders by providing procurement resource expertise, coordinating cross-functional requirements to leverage spends and provided guidance and consultation relating to procurement technology, tools, competitive bid processes, and research.

Developed, reviewed, updated and communicated procurement processes, procedures and documentation to ensure stakeholders understand policy and process.

Created and maintained standardized vendor and purchase reporting.

Documented requirements and gap analysis identification to support the delivery of future state solutions.

Recommended and implemented various tools used to support Procurement within the organization, such as using Procurement Cards, Preferred Suppliers, etc.

Assisted with the administration of the competitive bidding process and administering the Toronto Parking Authority’s credit card program.

Ensured Purchase Orders are prepared, approved and transmitted in a timely manner, in accordance with policy.

Supervision of staff purchasing activities in accordance with policies and best practice.

Business Lead to design and implement SAP S4hana. Understand TPA’s business requirements and ensure a flexible, proactive, and practical benefits that foster a culture of well-being and connectedness.

Material Management. Makes routine decisions and recommendations. Investigates work process improvements for cycle time and cost reductions opportunities. Identifies process improvements and cost-saving initiatives associated with the program. Ensure that all services are delivered and all tasks are performed within established program guidelines.

Consulting engineers of Ontario February 2017- October 2017

Consulting Engineers of Ontario (CEO) was founded in 1975 to represent the business interests of approximately 200 consulting engineering firms employing more than 20,000 Ontarians.

Procurement and Contract Specialist

Responsible to provide critical analysis of municipal, provincial and broader public section engineering services contracts to identify issues and develop constructive solutions.

Facilitated and negotiated solutions with clients and stakeholders.

Identified, monitored and evaluated government legislation, regulations and initiatives impacting member firms.

Researched nation-wide best practices in engineering consultant procurement.

Developed and promoted CEO contracts issue program.

Worked alongside senior management, engaging CEO’s Chapters, Business Risk, Government Relations and Liaison committees to improve their level of activity and effectiveness.

Ontario Association of Community Care Access Centres June 2010 – 2017

A shared service for Ontario’s 14 CCACs, representing more than 7,500 health care workers province-wide to promote a sustainable, integrated health care system while continuously delivering high quality innovative shared services. Procurement and Contract Coordinator (External) – Corporate Affairs

Responsible and accountable for the coordinated management of multiple provincial VORs directed toward strategic business and other organizational objectives, ranging from provincial IT Consulting and General Consulting Services, stakeholder consultation and public tenders to product enhancements including procurement of vendor services.

Use of SharePoint and Merx to manage full RFP life cycle, including addendums, scheduling and risk management.

Ensures RFP compliance with Broader Public-Sector Directives (BPS), including contract management. Confirms RFx artifacts are developed and approved in accordance to BPS standards. Follows and educates others on procurement management best practices.

Works closely and collaboratively with internal and external stakeholders, team members and Corporate Management in the delivery of services that promote CFO’s strategic vision.

Ontario Association of Community Care Access Centres Jan 2008 – June 2013

Office Services Coordinator– CFO

Managed Front Desk Service function with direct reports of 3 service desk staff.

Developed space enhancement project plans, ensuring accurate and appropriate inclusion of deliverables, milestones, resources, inter-project dependencies and progress reporting.

Established ticket system in a managed services arrangement to ensure operational efficiencies for office services.

Ensured compliance by contractors and vendors and successfully negotiated supplier relationships to deliver goods and services.

Managed procurement activities, including requirements, pricing and evaluation to secure appropriate vendor for office services.

Responsible and accountable for the coordinated management of supplies, furniture, office equipment, office space, security cards, and master keys inventory; office space enhancement.

Responsible and accountable for Lease and leasehold improvements.

Responsible and accountable for security and repair of existing premises, ensuring facilities are operational in accordance with standards and regulatory requirements, AODA.

Ontario Association of Community Care Access Centres Apr 2004 – Jan 2008

Executive Assistant to the Chief Financial Officer

Responsible and accountable for Chief and the CEO, other OACCAC senior management, CCACs, Board and external stakeholders and provided administrative support to Executive Director Forums, Board Chair/E.D. Forums and Annual Conferences as required.

Responsible and accountable for scheduling and coordinating meetings, interviews, appointments, events and other similar activities for the Chief Financial Officer.

Responsible and accountable to update inventory, budget, payroll, and account records using ACCPAC and the Accounts Payable Procedures. Processed payments for all approved invoices. Authorized and/or approved payments within established department/unit guidelines.

Responsible for Cheque Signing Policy, mailing out all payments and remittance advices and accountable for bank deposited funds.

PowerMaster EnviroCare Inc, Scarborough, ON 1996-2004

Provides Duct and Carpet cleaning services in GTA

Business Owner/Office Manager

Developed space enhancement project plans, ensuring accurate and appropriate inclusion of deliverables, milestones, resources, inter-project dependencies and progress reporting.

Ensured compliance by contractors and vendors and successfully negotiated supplier relationships to deliver goods and services.

Managed procurement activities, including requirements, pricing and evaluation to secure appropriate vendor for office services.

Responsible and accountable for the coordinated management of supplies, furniture, office equipment, office space, security cards, and master keys inventory; office space enhancement.

Responsible and accountable for Lease and leasehold improvements.

Managed the daily activities of the Sales Team.

EDUCATION & CERTIFICATION

Toronto School of Business

College Diploma, Executive Business Administration

Michael Asner (workshops have been sponsored by PMAC)

Bullet-Proofing Your RFPs; RFP and the Evaluation Process, RFP Mentor

Blake, Cassels & Graydon LLP (Blakes)

Ethic Public Procurement, Seminar

PSPP (Public Sector Procurement Professional), NECI

Certificate in Procurement 101

Osgoode Hall Law School (York University)

Legal Risk Management (Strategies for dealing with today’s Complex Projects)

AWARDS

Loyal Employee: 5 years and 10 years.

TECHNICAL SKILLS

Software

MS Office Professional Office suite 2013, Visio 2013, SharePoint, Merx Canadian Public Tender, Publisher, ACCPAC.

Standards/Methodologies

PSPP (Public Sector Procurement Professional), NECI, Procurement 101, Broader Public-Sector Directives on Procurement & Expenses, Merx Public Tender System, Enterprise Resource Planning



Contact this candidate