Procurement, General Administration, Customer Service

PRABHAKAR VEERARAGHAVAN

Present Address: No. **-A, P-8, SRS Pearl Floors, Sector 87, Faridabad – 121 002 (Haryana). Contact : +91-997******* (M)

Email : ***********@*******.***

Aim to scale heights in the field of Purchase / Procurement, Techno – Commercial and Admin consultant with the leading organizations.

SYNOPSIS

A competent Professional with over 17 years of qualitative & rich experience in Procurement and General Administration and Business Development.

Currently working with one of the prestigeous Educational Institution « Delhi Public School « as Purchasing Officer from Dec 2021.

Previously worked with M/s. Bechtel India Pvt. Ltd as Purchasing Specialist till December 2020. Extensive expérience in various procurement activities, negotiation techniques, contracts formation, and facilites management accros assignements.

A proactive leader and planner with expertise in Vendor Development, Client Relationship Management with skills in negotiation and efficient cost cutting practices. A keen planner, strategist & implementer with demonstrated abilities in devising procurement activities in a systematic manner and optimising the budgeted plan vis-a-vis the actual purchases made. Possess ability to convince people to achieve organizational objectives. Posses excellent communication skills, problem resolution abilities & maintains confidentiality. KNOWLEDEGE PURVIEW

Purchase/ Procurement: Development and implementation of key procurement strategies / contingency plans for Commodities and ensuring that plans are aligned with project requirements. Procuring the right goods from the right place with minimum time frame and maximum savings and benefit to the organization. Monitoring the Office services team in effectively renewing various Service Contracts required for functioning of the office. Material / Services Management: Identifying and sourcing of vendors, hold personal meetings, obtaining reference list, checking their clientele, credentials, past experience, making site visits and evaluating them and pre-qualifying them for issuance of enquiry. Analysing bid documents ensuring compliance to statutory / regulatory boards. Monitoring material costs periodically and ensuring effective implementation of Service Contract. Hold quarterly review meetings with major suppliers and Contractors for feed-back and knowledge updation. Techno commercial Operations: Preparing technical & commercial bid analysis, finalizing the terms and conditions delivery schedule, payment terms and obtaining management approval. Facilitating smooth order execution & handling entire business cycle from concept to commissioning. Client Relationship Management: Maintaining cordial relations with customers to sustain the profitability of the business. Maximizing customer satisfaction level by on time delivery, monitoring customer complaints, providing efficient services. Handling customer grievances and resolving issues. PROFICIENCY FORTE

Purchasing and General Administration

Effectively negotiating with vendors for finalization of various office purchases - Capital and Non Capital.

Implementing various Rate Contracts, Service Contracts required for functioning of the office.

Efficiently communicating with various clients and acting as a mediator between various engineering disciplines and the client.

Preparing cost estimates required for any project and monitoring the same.

Ensuring statutory compliance at all levels and obtaining legal vetting.

Scrutinizing and ensuring timely payment to Vendors and Contractors.

Ensuring that the goods and services are procured within the specified time frame of purchase life cycle.

Ensuring that the quality systems and procedures are followed and met within the organization. Business Development

Identifying prospective clients, generating business from new accounts & developing them to achieve profitability.

Building and maintaining healthy business relations with major clientele, ensuring maximum customer satisfaction by achieving performance parameters delivery & quality norms.

Preparation of various pre-qualification documents, presentation materials etc. EMPLOYEMENT PROFILE

Since December 2021 with Delhi Public School, Faridabad., as Purchase Officer (Procurement). Key Responsibilities:

Manage a team of Purchase and Stores for efficient and effective Purchasing activities required for the school. Supervise and foresee various Procurement and Service requirements needed for the school. Arranging for Material Requisition form the concerned team and expediting for management approval Arranging for RFQs, review of quotations, negotiations and placing of orders. Oversee dispatch and delivery schedule as per PO requirement Constantly engage in improvement and automation activities for purchasing and other Administrative aspects of the school.

From February 2011 Dec 2020 with M/s. Bechtel India Pvt., Ltd., as Purchasing Specialist

(Procurement).

A US Multinational Design, Engineering, Construction and Procurement Company in Oil & Gas Sector. Key Responsibilities:

Liable for office equipment procurement activities involving Capital and Non- Capital equipments, Hardware, Software purchases AMCs, Contract Formation, lease line connections. Receipt of Material Requisition (MR), obtaining quotes, opening of bid documents, evaluation of offers, RPL screening, techno-commercial negotiations, preparation of CBA, commitment authorization, finalization of pricing, terms and conditions, obtaining management approval, preparation of Purchase Orders and Contracts using Digital Supply Chain System (DSCS), creation of material releases, expediting with vendors for timely delivery of equipment and materials, and follow- up with Finance, ensuring clearance of invoice as per PO / Contractual terms. Monitoring and maintaining Milestone reports on daily / weekly basis for effectively completing the purchase life cycle with minimum time frame.

Finalizing corporate deals with various Domestic and International Airlines for maximizing savings and minimizing costs within the Organization and coordinating with airlines and compliance team in getting GST Invoices. Hold Quarterly Review Meetings with all major service Contractors for Feedback and knowledge updation. Conducting Weekly Review Meetings with User Departments for package updation. Conducting Monthly Review Meeting with Finance team to review and resolve any payment issues. Projects Handled :

Fully involved in all procurement activities from start-up to commissioning of Bechtel Twin Tower (Tower I and II, Office Complex) in Gurgaon, Haryana – 2014.

Finalization of Contracts for Lease Line Connection, Point to Point link Ethernet Connection between Bechtel Offices in Gurgaon Singapore, UK and Brisbane - 2018. Fully involved in effective implementation and commissioning of Bechtel Vadodara Office – 2016. Development of Infrastructure Facilities including Rain Water Harvesting at Hayatpur School as part of CSR activity – 2017.

Implementing Infrastructural support for Earth Saviour Foundation for old age Gurgaon – CSR activity – 2019. Developing and implementing Infrastructure support for Haryana Welfare Society for persons with Speech and Hearing – 2019. – CSR activity.

Modernization and upgradation of Civil works and Rain Water Harvesting system at Government school at Khasan and Khoh Village, Gurgaon as part of CSR activity - 2020. Sep 2009 to January 2011 with M/s. Foster Wheeler India Pvt., Ltd., as Sr. Buyer (Procurement). An UK MNC Design Engineering and Procurement Company in Oil & Gas and Refinery Sector. Key Responsibilities:

Overall incharge of Procurement activities of Gurgaon office and Site Office at Paradip, Orrissa. Liable for office equipment procurement activities like receipt of Material Requisition (MR), obtaining quotations from vendors, opening of bid documents, evaluation of offers, techno-commercial negotiations with vendors, preparation of CBA, commitment authorization, finalization of pricing, terms and conditions, obtaining management approval, preparation of Purchase Orders and Agreements and expediting with vendors for timely delivery of equipment and materials, customs clearance etc. Coordination with Chennai office for timely payments.

May 2006 to Sep 2009 with M/s. Bechtel India Pvt., Ltd., as Purchasing Specialist (Procurement). Key Responsibilities:

Handling both in-house procurement of Bechtel India office and Project Procurement activities. Liable for office equipment procurement activities like receipt of Material Requisition (MR), obtaining quotations from vendors, opening of bid documents, evaluation of offers, techno-commercial negotiations with vendors, preparation of CBA, commitment authorization, finalization of pricing, terms and conditions, obtaining management approval, preparation of Purchase Orders and Contracts using Bechtel Procurement System Software (BPS) and expediting with vendors for timely delivery of equipment and materials, customs clearance etc.

Monitoring and maintaining Milestone reports on daily basis for effectively completing the purchase life cycle with minimum time frame.

October 1992 – May 2006 with M/s. Triune Projects Pvt., Ltd., New Delhi. Lastly designated as Jr. Officer

(Procurement).

The Growth Path:

Joined as Executive Assistant to CEO in October 1992. Promoted as Jr. Officer (Bus. Dev.) in December 2000, Transferred to (Procurement) as Jr. Officer in 2003. Key Responsibilities:

Handling both in-house Procurement and Project Procurement. In-house Procurement activities include purchase / leasing of office equipment system softwares / hardwares and their AMC’s, reviewing of purchase indents, obtaining quotations, techno-commercial negotiations, evaluation and preparation of comparative statements, obtaining management approval, purchase orders / work orders, clearing of invoices, maintaining vendor data base, performance evaluation of vendors / sub-contractors etc. Managed Project Procurement activities right from tendering stage (RFQ) to selection of vendors involving publication of tenders, sale of tender documents, receipt of offers, reviewing the offers and preparation of commercial queries, techno-commercial clarifications, preparation of CBA, price bid analysis and final recommendation & selection of vendors for project purchase. Projects Handled : Modernization and Revamping of Xylene Plant at Bongaigaon – BRPL. Business Development

Generating business enquiries from various sources & preparing pre-qualification documents, writing intro-letters. Co-ordinating with various Engineering disciplines in obtaining inputs and man-hours, Cost estimation, techno - commercial proposals, Handling tender documents and following - up with clients for payments, Periodically updating and maintaining of various sales tools viz. the company Website and company Brochure. Ensuring Quality Standards as per ISO-9001-2000 procedures, maintaining of various quality records, preparing of departmental manual and work procedures, Organizing of various MIS Reports, Preparing of Company’s (LCD - based) Presentation Material.

As Executive Assistant to CEO

October 1992 - November 2000

Chief Responsibilities:

Assisting CEO in daily activities, preparing Minutes of Meetings, email, fax messages. Writing intro - letters and other correspondence with clients, arranging papers for the Board Meeting and other management meetings, Fixing of appointments, arranging travel plans, itinerary, hotel booking / air booking etc. Filing and maintaining of various confidential documents, Co-ordinating with various departments and preparing of annual plans, Preparing of Corporate Presentation materials and other internal correspondence, IOM. Notable Credits:

Google Certified Professional course on Digital Marketing – 2020. A certified Internal Quality Auditor after completing a Certificate course in Internal Quality Auditor Involved in successful implementation of strategy for transformation from ISO 9001 to ISO 2000 series - 1994. ACADEMICS

MBA in Marketing

IGNOU, New Delhi, in 1999.

Graduation in Economics

D.G. Vaishnav College, Chennai University 1990.

Certified Course in Digital Marketing from Google, Professional course in E-commerce from Pentasoft Technologies, New Delhi.

Typewriting Higher Grade

CKV Technical Institute, Chennai in 1987.

IT KNOWLEDGE

Packages : Good working knowledge in MS-Word, MS-Excel, Power Point. Operating Systems : Windows 8, Windows 10

General : Outlook Express, Internet, Intranet

PERSONAL DOSSIER

Date of Birth : 27th July.

Native Address : 343, Natesanagar, Virugambakkam, Chennai - 600 092. Languages Known : English, Hindi and Tamil.

Family : Spouse – A central Government Employee.

Kids - One boy and one Girl Child

Father : A retired Bank Official.

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