Manager Finance
Resume:
Joy deep Kahaly
Email add:*********@*******.***.
Taking care of AP AR with a team size of 40 plus for DAMAC Prpperties
Setting up Shared Services center for JSW and JSPL Steel and Managing the Day to day operations measuring SLA, KPI Handling US UK and India operation for Steel Power and Middle East Oil Subsidiarie.
Transitions Having 8 onsite Transitons experience from countries like USA,UK and Middle East
Cost Accountant and MBA (UK) with 14 years of experience
Completed 2 Automations Project for Invoices Processing and Vendor Reconcilations
DAMAC Properties.
Finance Manager Manage the Companies entire finance functions, for UAE, Qatar, Lebanon, Saudi Arabia Jordan and UK
Handle reporting month end including Sub Ledger Recons, P&L, Petty cash and Cash Forecasting
Updating the monthly reporting and presenting to Management in Monday.com
Work with various internal stake holders for Process improvements.
Complete the assigned tasks accurately, completely, and timely by following process checklists and documentations.
Taking care of Billing and collections and Budgeting
Taking care of the payroll and contractual employee paymets.
Effectively manage client commercial, contractual, and legal matters across the business
Coordinates research, development and preparation of accounting policy and procedures, as required.
Taking care of month end closing including accurals, Prepaid and Bad debt.
Taking care of Treasury functions including co-ordinations with the Banks for standard and Escrow Payments
Handling the RERA queries in terms of LOAMS transactions.
Accounts Payable
Preparation of the financial statements of the activity of the Corporation (statement of financial position, statement of income, cash flow statement, changes in current accounts
• Analyze costs, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Responsible for complete project accounting, project costing, for more than 40 ongoing projects.
• To ensure proper cost management and control by monitoring the cost flows, working directly with the team and project cost control teams.
• Ensure costs are correctly allocated to the projects, review of project work in progress. Modify / implement certain policies, procedures, detailed work processes and best practices to achieve desired financial results on projects..
• Support contract administration in tendering and award of contract. Review contract payment applications to ensure compliance with contractual terms.
• Responsible for finance functions to ensure day-to-day operations of overall accounting and financial activities.
• Participate in the formation and implementation of company financial plans and budgets.
• Maintain banking relationships and negotiating loans and merchant services for business units and maintaining accounting system.
• Preparing and presenting financial reports for meetings and investors. Compile information for internal and external auditors, as required
• Maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities.
Taking care of all Invoice booking and IPC review and payments
Revenue/Accounts Receivable
Responsible for and Manage the Accounts Receivable function and the end-to end process to ensure that all tenders (including but not limited to (wire, credit card and cash receipts) are correctly allocated, and discrepancies are investigated and resolved in a timely manner.
Ensure all internal audit controls and local compliance requirements for the Revenue process is followed, documented, and reported as required.
Management Accounting & Reporting
Responsible for the completion of management accounts reporting and all required schedules on a monthly, quarterly, and annual basis, including direct communication with regional office based in Paris and the global head office based in the USA.
Where applicable, manage the day-to-day relationship with third party accounting providers to ensure the month end reporting is complete
Work with third party tax advisors to ensure all information is provided to prepare corporate income tax returns
Lead external Audit and completion of Statutory Financial Statements and their filing accurately and on time
Main point of contact with European third party suppliers to ensure monthly reporting is completed on time
Cash and Treasury Management
Liaise with Global Treasury and LVMH cash pooling team on any cashflow requirements in relation to AP payments
Approval of Bank payments – ensuring all payments are approved in line with Tiffany governance procedures
External Reporting, Compliance and Controls\
Lead external Audit and prepare Statutory Financial Statements
Ensure local VAT compliance across all markets
Weatherford USA DUBAI
August 2019 Oct 2021
Weatherford is a leading wellbore and production solutions Company providing equipment and services used in the drilling, evaluation, completion, production, and intervention of oil and natural gas wells
Manager Finance and Accounts Houstan Oil and Drilling extractions and Explorations
Lead the International Accounting, Tax, Compliance and Payroll functions and related projects with a focus on partnering with the outsourcer for continuous process improvements, timely and accurate monthly / quaterly financials close and regulatory filings in various jurisdictions.
Lead the Global Billings and Collections team with a focus on timely and accurate billings to global customers, maintaining tight control over Receivables, dispute resolution, providing visibility to the Senior Finance and Sales Management. Ensure accounting aspects of AR like AR reserve, Balance sheet reconciliations etc. are duly reviewed and approved according to the monthly close calendar.
Accounts Payable
Complete processing on daily basis according to department KPIs and SLAs. Periodic preparation of metrics over the Accounts Payable function to communicate its efficiency and effectiveness
Timely revert on queries from both internal and external stakeholders
Support on ensuring tax compliances, timely feedback for GST credits and complete control on applicability of appropriate tax deductions
Continually assess opportunities to improve the efficiency and effectiveness of the Accounts Payable department and the level of services provided to internal and external clients (vendors).
Maintain teams work engagement by providing on-site guidance and timely identification and remediation of training gaps
Build and maintain strong relationships with business units/sites.
Oversee the processing teams communications and interactions with business units/sites to ensure effective and appropriate communication occurs as required.
Ensure that systems and procedures are in compliance with company policies and applicable regulations.
Review and evaluate system tools and work flows to ensure a productive work environment while looking to enhance the degree of transaction automation to allow time for analytical efforts
Oversee both external and internal audit information gathering and reporting.
Hire, train and manage the AP team. Develop and maintain a strong team environment and build strong competencies in the team
Work with other functions as necessary, including, but not limited to, Supply Chain and Receiving to resolve invoice discrepancies timely
Develop appropriate analysis related to Accounts Payable Accruals.
Responsible to maintain department’s spending and budgets
Month End Closing & Reporting
Prepare a month-end close checklist for self, team, and SSC ensuring all month-end close tasks are completed on time, accruals reviewed, approved, and booked.
Ensure data submission to HFM, is reviewed by Co-pilots and CFOs before final submission
Prepare periodic reports for the business and/or senior management
Analysing and presenting KPI reports for the entity to senior management on a periodic basis
Coordinating with SSC to ensure compliance and review of all reports prepared by SSC
Fixed Assets & Fixed Costs
Ensure a proper review of the Fixed Assets is done annually, with periodic review of the AUC, and take full ownership of all fixed costs of the entity
Accounts Receivable & Trade Investment
Regular review of all Accounts Receivable & Trade Investment accruals and pending concerns with Senior Accountant, Business, and Senior Management
Monitoring all the financial aspects of AR Collection, Billing, On Account and Deduction Management;
Inter-Company
Ensure all Intercompany charges are prepared and shared timely while ensuring the cross charges received are reviewed and booked timely
Master Data
Be attuned to the changes and the process involved for all master data for the entity, including Customer Master, Vendor Master, Pricing, Inventory, GL, Cost Centre & Profit centre
Jindal steel & Power Limited May 2015 till date Aug 2019
Manager Finance
Strategic Service Delivery Direct and oversee the day-to-day activities of the APSSC and US including quality of services, team building and continuous improvemen
Develop key metrics and reporting processes to US process owners, work together with process owners on process improvement to strive for best practice
Effectively work and maintain key relationships with internal customers to ensure service requirements are met.
Stakeholder Management
Work with other departments to resolve service issues using sound business acumen and financial judgment in decision-making
Transitions F&A business from different plants, Middle East and European countries for F&A Verticals
Manage overall planning, execution and delivery of transitions and other key projects and ensure all client and business requirements are met on time and within budget
Conduct knowledge transfer sessions with clients during transitions and ensure that they have clear understanding on the systems/configurations/processes
Treasury and Cash Management
Responsible for formulation capital structure, funding strategy and corporate liquidity, dealing with external credit rating agencies in India, implementing compliance measures for various legislations
Experience in handling of foreign subsidiaries.
Leading the monthly review with Group Treasurer and drive multiple productivity initiatives in partnership with cross functions.
Securing funds to meet the company’s cash flow needs and the investment of any excess cash generated by the company
Close co-ordination with Partner Bankers to execute daily borrowings to secure most optimal finance cost and optimal mix of debts
Revenue and controls
Analysis & preparation of report on head count and other variables, analysis of Actual Vs Forecast/Plan variances
Cross Charge Expense Reporting and Invoicing
Customer balance reconciliation on periodic intervals
Efforts,Network Charges Invoicing using the Macro Tool and Collections Follow up
Revenue reconciliation by cost centre and by division
Follow up with bank for FIRCs and correspondence for remittance details
Ensure statutory / regulatory compliance & filings for revenue related transactions on time
Collection of data for Revenue Accounting
Support and delivery of processing, including enhanced customer experience by ensuring high customer satisfaction
Monthly review of business performance, variance analysis and presentation of reports to the management.
Review and finalisation of pack for the pricing board meeting
Liaising with the divisions on any additional inputs required
Preparation, review, finalisation of Adhoc reports as per the requirements of business divisions and management.
Liaising with the divisions about plan related activities
Accounts Payable
Lead, manage, and coordinate the execution of invoice processing, employee communication, data analysis and reporting of Accounts Payable, while maintaining accuracy and timeliness of processing account transactions.
Manage and coordinate work and training for Accounts Payable staff to ensure quality output, timely payment of invoices, and compliance with company policies and practices. Review account reconciliations and payment runs for accuracy and compliance with company policies and standards.
Set priorities for specified functions and support strategic alliances with key business partners in Procurement, FP&A, and Accounting.
Serve as subject matter expert of specified functions to assess the efficiency and effectiveness of current processes and streamline workflow.
Lead the strategy to build out and scale an offshore accounts payable team, including defining the operating model, transition plan, and efficiency metrics.
Develop, implement and communicate process improvements. Maintain documentation of all departmental standard operating procedures.
Review and ensure regulatory compliance related to accounts payable (i.e. 1099 reporting).
Project completed : Was involved in setting up the F&A shared service centre for JSPL Group companies
Responsible for optimizing cash flow and minimizing financial risk for the JSPL Companies.
Taking care of the Shared Services environment to drive efficient business processes and results for the enterprise. Key expectations of the role will be to build connectivity and collaborative relationships with multiple business partners and utilize compliant processes that will optimize cash flow, minimize financial risk, and support business growth.
Measure and achieve key performance indicators for cash flow, credit risk, operations and customer experience for the AR portfolio across multiple and diverse sectors of business
Implemented work flow tool for vendor set up for Accounts Payable process
Manage client relationships and continuously identify opportunities to increase business for the company
Close the monthly accounting records within set timelines
Review GL reconciliations done by the junior accountants
Review Bank Reconciliation, AP, AR, and ensure inter-company reconciliations are performed properly
Manage the accounts payable accountant and ensure payments are processed timely
Manage the accounts receivable accountant and ensure receipts are recorded and refunds are processed timely
Improve processes and enforce internal controls within the accounting function to ensure ongoing improvement in availability, timeliness and orderliness of financial information
Audit Review :
Coordinate and work closely with independent auditors for the annual audit for all entities in the Group. Provide all necessary information for compliance and meet set deadlines.
Prepare the Annual Financial Reports including financial statements, notes, etc.
Production of monthly financial accounts
Ensure complete and accurate posting of transactions to the general ledger and the related accounting systems.
Month end journals for accruals and recharges
Accounts Payable
All vendor accounts are reconciled to vendor statements, with timely resolution of any queries
Debit balances are reported and cleared on a regular basis
Support in making online, cheque and petty cash payments
Assist in month-end close & reporting process
Produce effective qualitative and quantitative metrics reporting to measure efficiency and effectiveness of function and staff
Tracking GR IR clearing and coordination with Plants for GR IR Clearing
Manage document archiving process Ensure processes operate within the Groups Sarbanes Oxley programme and Standard Policy and Procedures.
Provide valuable feedback to staff through annual performance appraisals and goal settings programme
Taking care of SLA Metrics SOW and also initiation weekly and BI weekly calls
Accounts Receivable Process Insurance and Media client
Project: Transitioned the billing business of OMG, one of the biggest Advertisement Company in the world, successfully transitioned this fragmented process to quality, data driven process and played a key role in stabilizing within EXL
Carried out all the sign offs of the SOPs (Standard Operating Procedure) documents and had them validated from the client at the client’s site. Cross trained 5 FTs after return to homeland and supervised their learning path is correct and submitted before time allocated.
Accounts Receivable and Revenue Accounting Cash Application
Maintain general accounting systems, policies, and procedures to ensure that proper information is reported in accordance with Generally Accepted Accounting Principles
Maintain the general ledger to include the preparation of journal entries, analysis, reconciliation and reporting.
Handling end to end cash applications during Month Ends.
Allocation of cash as per remittance provided by customer.
Treasury and Cash Management:
Responsible for formulation capital structure, funding strategy and corporate liquidity, dealing with external credit rating agencies in India, implementing compliance measures for various legislations
Experience in handling of foreign subsidiaries.
Leading the monthly review with Group Treasurer and drive multiple productivity initiatives in partnership with cross functions.
Securing funds to meet the company’s cash flow needs and the investment of any excess cash generated by the company
Close co-ordination with Partner Bankers to execute daily borrowings to secure most optimal finance cost and optimal mix of debts
Performing short term borrowing activities, including the issuance of commercial paper
Execution of Electronic Fund Transfers
Analysis and Execution of Investments of surplus funds as per Investment Policy e.g. Bank FD’s,
Forecasting of estimated monthly cash flows for group for fund management.
Monitoring Expenses and informing respective stake holders with confirmation of payment
Coordinating with bankers on transactional issues. Financials details for Board Meetings
Agility Logistics Shared Service 2010 October SEP 2015:
Deputy Manager Finance
Responsible for preparation of MIS on monthly / yearly basis.
Responsible for Cost workings and Viability of Site Operation
Coordination with Bankers for Fund Management and Good knowledge in BG/LC
Responsible for handling Audit (Internal audits & External / Statutory audits, GST audits
Calculation of Revenue Share and Lease Rent, way-leave charges and payment on time
Scrutinizing proposals involving financial implications in accordance with the laid out rules and regulations
Preparation of Invoices and sending to Customers on time
Pre-checks of the bills and claims of all payments before effecting payment with reference to their regularities and propriety and ensures that the payments are covered by the sanction of competent authority.
Preparation of Funds Flow Analysis and Ratio Analysis
Maintaining Fixed Asset Register
Custodian of cash balances and maintenance of bank accounts
Manager Accounts Payable
Taking care of weekly monthly review decks with the clients. And working as per US GAAP
Taking care of GR-IR GB projects
Closing the books in terms of opening the period and closing the same
Closely working with the Transition team and planning for the new Transitions
Taking care of the Month end close in terms of Vendor Reconciliation and Accruals bookings
Closely working with the Management for the Effort estimations for the existing business
Ensure all the clients escalations are addressed on a time manner
Accounts Receivable:
Updating the billing log and ensuring that all the billing is done as per the SLA
Ensure that all the cash applied with the stipulated timeline.
Treasury
Monitoring and managing the organisation's bank relationships and liquidity management
Managing foreign currency exposure and foreign currency payments
Analysing various scenarios and risks and reporting to senior management
Forecasting of medium and long- term funding and hedging requirements (if applicable)
Daily cash management
Debt facilities management
Interest rate risk management and development of risk mitigation strategies
Foreign exchange risk management and development of foreign exchange risk mitigation strategies
Team management
Preparing management and board reports
Liaising with senior management across the organisation
Transitions
Work with cross-functional teams (may include end client representatives) to analyze requirements (changes in existing processes and workflows), identify solutions and plan for process transitions or migrations;
Academic Record:
B.COM : Completed from the North Eastern Hill University – Shilling College in 1998
10+2 : Passed from North Eastern Hill University – Raid Laban College in 1995
Matric : Passed from St Anthony High School in 1993
PROFESSIONAL QUALIFICATION
Completed CMA from ICWAI
Completed MBA (Finance) (full time) from Wigan & Leigh College in 2005
PERSONAL
Date of Birth : 10/06/1980
Marital Status : Married
Father’s Name : Late Niharendu Kahaly
Languages Known : English, Hindi, Bengali, Assamese, & Khasi
Hobbies : Travelling, reading, listening music
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