Executive Assistant Manager

Maria Morel

Summary

Strengths

Experience

Construction Bonds Inc., Sterling, VA 8/19 to /20

Bond Account Assistant Manager

• Ensure accurate and timely bond issuance and booking of revenue using Erlon (automated bond management software), EPIC (Property & Casualty management software), Microsoft Office and Adobe PDF Professional software. o Perform duties in accordance with employee manual and provide prompt, accurate, courteous and professional services to clients, prospects, governmental contracting employees, referral sources, members of the general public, surety company representatives and fellow employees. o Input bid, performance and miscellaneous surety bond information into the automated bond processing system

(Erlon) and stored (PDF) databases.

o Responsible for reviewing all surety company bond execution reports received against internally generated invoices and correcting any discrepancies.

o Develop surety company relationships and maintain compliance with all surety company/agency polices for bond underwriting, execution, invoicing and reporting.

Society of Independent Gasoline Marketers of America, Alexandria, VA 10/09 to 8/19 Executive Assistant to the CEO/Office Manager/Meeting Registrar

• Administrative Support/CEO

o Provide support functions to include answering phones, faxing, scanning, mailing, and filing o Provide admin support, maintain hard copy and electronic filing systems o Develop and edit correspondence

o Coordinate activities and schedule to include conference calls, calendar updates, establishing appointments, and schedule adjustments

o Serve as point of contact for Board of Directors, as necessary o Preparation of expense reports

o Keep CEO apprised of staff concerns

o Track and proof Board, Executive and Legislative Committee minutes after each meeting o Manage special projects and other duties as directed

• Office Operations

o Gather information for contracts and maintenance agreements concerning the operation of the office (i.e. equipment, services, supplies)

o Research and present, price and purchase of furniture, supplies, and other relevant items o Oversee maintenance and service calls for office equipment o Order supplies enabling staff needs to be met in a timely manner at the lowest cost possible o Distribute incoming mail to staff

o Organize and maintain office files

Administrative Support Transcription

Maintain Membership Database Customer Service

Meeting/Event Coordination Travel Arrangement

Proofreading Expense Report Processing

Membership Outreach MS Word/Excel

703-***-****/***********@*****.***

Seeking a part-time remote position using my extensive background as an Executive Assistant in a manner which will help further the organization's mission of providing excellent service to clients, and make a positive impact on the organization.

Springfield, VA 22151

o Keep track of Trademark filings with legal team

o Track domain expirations with Network Solutions

o Maintain accurate leave records for staff

o Review invoices and code to appropriate department o Serve as liaison with building property management

• Member Services

o Process member registrations for conferences, share groups and Master’s Programs. Assist with housing, special events questions, charges and transfers.

o Yearly outreach to membership for company and individual Membership Directory updates. Process all changes in database, and proofread directory for accuracy prior to publishing o Coordinate and assemble major outgoing mailings to membership o Entry of annual Foundation scholarship applications using Survey Monkey o Evaluate scholarship applications for Board of Governors review o Mailout of scholarship winner letters and checks

• Event Coordination

o Prepare copies of agendas, handouts, registration, membership and PAC materials to pack and ship to conferences. o Order and/or prepare collateral and sponsored material, i.e. ribbons, badges, napkins, tickets, tent cards. Owner, Avid Productions Transcription Services, Springfield, VA 09/01 to 09/09

• Independently operated transcription business providing transcripts for Reality TV, documentary television, interviews/biographies of historical significance, pharmaceutical, radiological, testimonials, infomercials. o Utilization of internet resources i.e. list serves, directories, and Google searches for recruiting of freelancers/subcontractors as well as for marketing purposes o Proofreading, editing and attention to detail as required for accuracy of transcripts o Preparation of invoices, collected billing statements and processing of payroll functions to include 1099s at end of year o Clients ranged from non-profits, to Public Television, History Channel, USA Today, Hill and Knowlton, Johns Hopkins and many others nationally

Society of Independent Gasoline Marketers of America, Reston, VA 09/00 to 01/02 Executive Assistant to the Executive Vice President

• Administrative Support/CEO

o Preparation and dissemination of committee agenda and minutes for quarterly Board and Committee meetings, prepared correspondence and transcription

o Assisted with convention/meeting planning, special events and negotiated with vendors for services ranging from in- house maintenance to convention needs

o Prepared Federal Election Committee filings for quarterly and annual reporting Education/Licenses

Licensed Property and Casualty Insurance Agent

Notary Public

Psychology Coursework - NVCC

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