CURRICULUM VITAE

SIONE LEE HUTH

PERSONAL DETAILS

Nationality:

South African

Identity number:

640**********

Languages:

English

Contact details:

Cell: 082-***-****

Home Tel: 021-***-****

Email: adto5a@r.postjobfree.com

Home: 16 Meyrick Avenue, Plumstead, Cape Town

Availability:

January 2023

Salary expectation:

Negotiable

SECONDARY EDUCATION

Matric

Ellerslie Girls High (1982)

TERTIARY EDUCATION

Legal Secretarial Diploma

Paralegal course Litigation and Insolvency

Cape Technical College (2 year course)

HR

UCT HR 8 week online

COMPUTER SKILLS

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Elite and Elite 3E

Continual inhouse Cyber Security training

Document Management -Filesite and then i-Manage

WEBBER WENTZEL (1991 to 31 September 2022)

Report to:

Contact No:

Kim Rew (Equity Partner), (also assisted Kelcey Inglis Partner, Senior Associate and other professionals in the team)

021-***-****

Duration:

Practice Area:

Left firm on 1 October 2022

DR: Insurance

Position Held:

Reason for leaving:

Legal Secretary

Personal growth – share vast experience in all areas of a law firm

Duties & Responsibilities:

Type, check and file legal documentation & correspondence using the firm’s standard templates. This includes Dictaphone typing.

Check documentation drafted by legal professionals to identify, query and in need rectify errors and/or inconsistencies with house rules and standard legal practice e.g. incorrect order of rules.

Download and/or integrate e-mail file attachments from clients i.e. spreadsheets and graphs, checking to ensure that format settings are upheld and that data integrity is not compromised.

Re-format and re-phrase typed documents where necessary.

Index and paginate documents.

Scan relevant documentation into File Site under matter number.

Save all relevant e-mail correspondence onto matter number in worksite.

File all documentation and relevant correspondence in date and time order.

Access and retrieve information from File Site as requested.

Invoicing & Collections

Capture and collate time units and narratives onto billing templates. This includes preparing invoices for split bills and capturing narratives onto Excel for overseas clients. Calculate billing and conversion rates for foreign currencies where relevant.

Gather requisite FICA information from clients and/or parties responsible for invoice payments.

Print out pro forma invoices for verification and checking by fee earners.

Make amendments to time and narratives as required.

Submit invoices for final sign off and distribution.

Follow up with clients after 30 days to collect invoice payments and keep a log of all client contact.

Escalate problematic invoice payment problems to fee earners in need and monitor and record payment status.

Escalate outstanding invoice payments to Finance Credit Control after 90 days.

Check and assist Finance with account allocations in need.

Process expenses as authorised.

Legal Administration

Open up matters for new clients on e-works and collect all the requisite client details and documentation.

Draft routine documentation and correspondence e.g. general letters and/or e-mails, on a no check basis in line with established precedents and practices.

Collate briefs to counsel.

Assist with the collation, preparation and filing of court documents.

Check to ensure that all requisite documentation requirements are in order.

Follow up with clients and other parties to ensure that outstanding documentation is received.

Submit applications for trademark registration and assign trademarks as directed.

Close (archive) files on e-works.

General Office Support

Answer and screen telephone calls, take messages and greet clients.

Schedule and confirm diary appointments as requested.

Take minutes.

Take notes.

Arrange conference call facilities.

Arrange catering requirements for meetings.

Arrange logistics for conferences i.e. venue, travel, catering, accommodation, presentation

and documentation requirements.

Order and distribute stationery for the team.

Private Administration

Assist fee earners by attending to private matters on their behalf as and when there is

capacity to do so.

Teamwork

•Support the team when own work is complete.

•Maintain a collaborative working relationship with other non legal support areas in the firm e.g.

IT, Finance, HR, and Marketing.

Financials

Collection of outstanding invoice payments measured by number of invoices issued and number of payments received within 30, 60 and 90 days. Number of invoice payments exceeding 90 days

WEBBER WENTZEL - HR

Report to: Tasneem Fakie - HR Manager Cape Town Office

Practice Area: HR

Position held: HR Administrator

Reason for change:: Approached by Gavin Fitzmaurice to take up a position with a new incoming Equity Partner from Norton Rose, Kim Rew and to once again be part of his DR team

Duties & Responsibilities

Forming and maintaining employee including partners and all professional records

Updating databases internally, such as sick and maternity leave

Preparing and amending where necessary HR documents, i.e. employment contracts and recruitment guides

Communicating with external partners

Continuing to take Minutes at Cape Town Exco Meetings for Gavin Fitzmaurice (CT Managing Partner) and attending to forward to all partners; collating partner packs which included obtaining reports from each of the Heads of Department (Finance, Facilities, Marketing and HR)

Being the first point of contact for employees on any HR related queries

Assisting with payroll by providing the department with relevant employee information, i.e. holiday and sick days taken

Putting together the deductions to be sent to payroll for all employees which included canteen and monies outstanding

Ensuring that all payroll information is sent timeously to Praxima who attend to WW payroll

Dealing with Law Societies of all Provinces in regard to:

oEnsuring all contracts with regard to candidate attorneys are submitted timeously

oAttending on completion and signature of all forms by partners in regard to the updating of the annual Fidelity Fund Certificates

oEnsuring that all fees owing by professionals are submitted to accounts for payment

Ensuring that all new employees are members of CAMAF and attending to cancel membership when they leave WW employ;

Attending on potential new employees with regard to Refcheck which is the system used in confirmation of various HR information relating to new potential candidates

Ensuring that all information is updated and given to the Alexander Forbes with regard to the WW Provident Fund

Helping with various arrangements internally, from travel to processing expenses

WEBBER WENTZEL – (Giles White)

Report to:

Practice Arda:

Position Held:

Giles White

Consultant

Personal Assistant

Reason for change:

Took a position offered to a new incoming partner Kim Rew (DR: Insurance)

Duties & Responsibilities

Attending to general PA work

Taking minutes at meetings

Attending to travel arrangements both overseas and local

Keeping notes and records of all notes and records as requested by Giles White from time

Attending and taking minutes in meetings with Giles White and Marketing Department from

Collating and typing notes with regard to Giles White lectures at UCT

Liaising with Giles White overseas network which included the firm’s partnership with Linklaters

Making numerous annual travel arrangements for Giles White to attend Singapore Board Meetings

MALLINICKS INC / WEBBER WENTZEL

Report to:

Practice Area:

Position

Reason for change:

Justin Hardcastle - A non-practising attorney/partner of the firm who attended to the merger of Mallinicks Inc and Webber Wentzel in 2008

Cape Town Managing Partner

Personal Assistant

Justin Hardcastle left Webber Wentzel after the merger with Mallinicks Inc in 2008

Duties & Responsibilities:

Providing PA and secretarial support to the director

Diary management

Screening calls and dealing with all enquiries

Liaising with clients where further input was required

Taking Minutes and attending Partners Meetings and Conferences

Distributing and collating all partner packs in relation to firm management

Assisted in taking Minutes with the move to Convention Tower with the tenants association where Justin Hardcastle was involved.

MALLINICKS INC

Report to:

Practice Area:

Position:

Reason for Change:

Robert Klein Office Manager - Finance

Office Financial Manager

Personal Assistant

Robert Klein left the employ of Mallinicks to open his own business

Duties & Responsibilities:

Providing PA and secretarial support to Robert Klein

Diary management / coordinating meetings which included attending Exco Meetings and taking Minutes of meetings; attending Partners Meetings and attending to take Minutes; dealing with highly confidential correspondence and information which related to the partners and partnership ; obtaining partner signatures to partnership agreement and various yearly finance documentation requiring signature by all partners and obtaining and updating information. This role included a high level amount of confidentiality and trust.

Screening calls

Setting up conference calls with various parties

Travel arrangements both personal and business

Attend to Exco Minutes and Partner Minutes and compiling and distributing the partner packs with all members of the Exco Team/Partnership which included Facilities, HR, BD, finance team and numerous others on a monthly basis

Liaising with various Law Societies as and when required

Compiling marketing packages and sending to clients

Preparing PowerPoint presentations

MALLINICKS INC

Report to:

Practice Area:

Position:

Reason for Change:

Gavin Fitzmaurice DR Shipping (later became WW Cape Town Managing Partner)

Started Shipping practice for Webber Wentzel

Personal Assistant

Had a baby – worked until 15h00 – Gavin Fitzmaurice needed longer hours – offered half day with Office Manager

Duties & Responsibilities:

Provide secretarial support to the partner

Attending on all legal process with regard to ship arrests and shipping relating litigation. These arrests/legal process often took place on an urgent/after hour basis.

Attending to dictation of all areas of practice including correspondence and pleadings

Taking shorthand for partner where necessary

Diary management / coordinating meetings

Travel arrangements

Daily time capturing

Compiling month end accounts and forwarding same to clients

Following up on outstanding account payments

Screening calls

Liaising with client both telephonically and in written form.

MALLINICKS INC

Report to:

Practice Area:

Stefan Sudweeks, Partner

Insolvency Law

Position:

Reason for Change:

Legal Secretary

Stefan Sudweeks emigrated to Australia

Responsibilities and Duties

Managing the partner’s diary and coordinating the appointments in a well organised manner

Managing the email account effectively by filtering emails and highlighting urgent correspondence

Managing the process of briefing partner to ensure that he is fully prepared for all engagements

Filtering general information, queries, phone calls and invitations to the executive

Attending to telephone duties including effective screening and problem resolution, coordinating appointments, meetings, and client contact

Managing all aspects of the partner’s practice

Attending to billing processes, including time-keeping, generating invoices, following up on accounts, allocations on Bill back (soft disbursements such as telephone calls, printing, etc.)

Drafting appropriate correspondence on behalf of partner, including drafting of correspondence, typing of dictations, letters, notes, opinions, agreements, presentations and other documents, including formatting of documents and track changes

Practice management including taking responsibility for maintaining an effective filing system, keeping proper records, and assisting with the management of files, correspondence and workflow

Maintaining an effective filing system both electronically and manually

Co-ordinating travel and accommodation requirements

Assisting with inventory management including the ordering and/or replenishing of stationery

Assisting with billing procedures, account management, itemised billing, adjustments, and final accounts and where necessary, assist in following up with clients regarding overdue account payments

Dealing with clients in a friendly and professional manner

Handing general administrative tasks on a day-to-day basis in support of the practice

Undertaking any other duties as requested by the partner

Attending on after-hour urgent liquidation/sequestration applications on a regular basis

HERBSTEINS INC

Report to:

Practice Area:

Barry Halliday

MVA

Position:

Reason for Change:

Legal Secretary

Better prospects

Responsibilities and Duties

Managing the partners diary and coordinating the appointments in a well organised manner

Managing the partner’s email account effectively by filtering emails and highlighting urgent correspondence

Managing the process of briefing the partner to ensure that he is fully prepared for all engagements

Filtering general information, queries, phone calls and consultations

Attending to telephone duties including effective screening and problem solving, coordinating appointments, meetings, and client contact

Managing all aspects of the partners practice, and becoming involved in all aspects of the role insofar as to offer pro-active assistance

Attending to billing processes for the partner, including generating invoices, following up on accounts, allocations on Bill back (soft disbursements such as telephone calls, printing, etc.)

Attending to dictation by the partner and also attending to shorthand and transcribe where necessary, drafting of correspondence, letters, notes, opinions, agreements, including formatting of documents and track changes

Practice management including taking responsibility for maintaining an effective filing system, keeping proper records and assisting with the management of files, correspondence and workflow

Dealing with clients in a friendly and professional manner

Handling general administrative tasks on a day-to-day basis in support of the practice

Undertaking any other duties as requested by the partner

Opening physical files and identifying the various parties (client, insured, broker, etc.)

Compiling expert files

Ensuring safe return of patient records

MAURICE PHILLIPS GODDARD

Report to:

Practice Area:

Maurice Phillips

Insolvency Law

Position:

Reason for Change:

Reception and General Legal Secretary

Better prospects

Responsibilities and Duties

Reception and assisting with overflow typing

Taking dictation when required

Learning all aspects of Magistrates Court process and typing

Assisting with numerous aspects of the practice on a junior level

Learning all aspects of the administration of a law practice

Contact this candidate