Administrative Assistant Superintendent
Resume:
JAN PATE
**** ****** *****, *****, ***** *****
********@***.***
EXPERIENCE
EMPLOYED FROM MAY 2002 – TO JUNE 2022
ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT & SECRETARY TO THE BOARD OF TRUSTEES - CHAPEL HILL INDEPENDENT SCHOOL DISTRICT EMPLOYED FROM AUGUST 1993 – TO APRIL 2002
ADMINISTRATIVE ASSISTANT TO THE SUPERINTENDENT & SECRETARY TO THE BOARD OF TRUSTEES - ARP INDEPENDENT SCHOOL DISTRICT EDUCATION
MAY 1975
HIGH SCHOOL DIPLOMA, ARP ISD
1975 - 2022
CONTINUED TAKING COMPUTER CLASSES TO STAY CURRENT WITH SOFTWARE UPDATES AND TECHNOLOGY UPDATES
SKILLS
• Ability to use personal computer and software
to develop spreadsheets and databases and do
word processing, where excellent skills are
expected
• Strong organizational skills
• Knowledge of and ability to implement
administration rules and procedures
• Effective communication and interpersonal
skills
• Maintain extreme confidentiality
MAJOR RESPONSIBILITIES AND DUTIES
• Schedule appointments, arranges conferences, meetings and travel plans as needed for Superintendent, and board members
• Produce letters, memos, and other correspondence
• Compile, type and distribute various reports, board items, etc.
• Screens telephone calls and re-routes to appropriate administrator when necessary
• Maintains filing system of reports, correspondence, etc.
• Opens and processes mail for Superintendent and board members 2
• Orders supplies, performs bookkeeping tasks, processes purchase order requisitions and travel forms (reconcile travel when completed)
• Reserves meeting rooms, coordinates materials for those attending, makes necessary food arrangements
• Post all board meetings and committee meetings in a timely manner
• Compiles the meeting agenda items, assumes responsibility for securing the printing and distribution of the monthly board agenda in a timely manner
• Coordinates activities relating to the adoption of Board policies and Administrative Operating guidelines, including forwarding approved revisions to departments
• Maintains Superintendent budgetary records and purchase orders and monitoring of funds
• Assumes responsibility for preparing federal compliance reports
• Order and maintain inventory of supplies for the Superintendent
• Complies with directions and instructions from supervisor and performs other tasks and assumes such responsibilities as may be assigned
• Participated in meetings and special events as assigned
• Contact board members and other administrators with pertinent information
• Notifies principals and directors of district meetings
• Complies with district policies, as well as state and federal laws and regulations
• Provides complete and accurate information in the conduct of district business
• Deal with a diversity of opinion and handle irate people distressed by decisions
• Maintain positive and cooperative working relationships with colleagues and others in the conduct of district business; demonstrates teamwork in daily activities.
• Welcome visitors, promotes goodwill with administration, staff, and community
• Effectively communicates with staff, parents, and public
• Is prompt, timely, and thorough in completing assignments and attending to details accurately and efficiently
• Is regular in attendance and complies with notification procedures for absences
• Adheres to the district’s safety policies and procedures
• Participates in staff development training programs to improve job performance EXPERIENCE
EMPLOYED FROM MAY 1975 – MAY 1978
GROCERY CHECKER / STOCKER – BROOKSHIRES GROCERY COMPANY MAJOR RESPONSIBILITIES AND DUTIES
• Ability to work fast, but in an efficient and controlled manner
• Excellent communication and interpersonal skills towards customers and store staff
• Ability to operate as a team member and get along with others
• Ability to perform strenuous physical duties such as lifting, climbing, and standing for long periods of time
• Ability to accept supervisory training related to performance, attitude, and work habits
• Great attention to detail on tracking items progress from delivery to final sale
• Ability to exercise patience when dealing with customers
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