PREETI

SINGH

THAKUR

EXECUTIVE ASSISTANT

Contact

Address

C9/9395, Vasant Kunj, Near

DPS School, New Delhi-

110070

Phone

917*********

E-mail

adtnaw@r.postjobfree.com

LinkedIn

www.linkedin.com/in/preeti-

singh-thakur-57040551

Skills

Customer Service

Excellent

Managerial finance

Excellent

Organizing inventory

Excellent

Monitoring track list

Excellent

Counting inventory

Excellent

Experienced Executive Assistant with over 15 years of experience in Technology & Manufacturing Industries. Excellent reputation for resolving problems and improving customer satisfaction. Work History

2019-08 -

Current

EXECUTIVE ASSISTANT TO COUNTRY

MANAGER

CNH INDUSTRIAL INDIA PVT. LTD., GURUGRAM,

HARYANA

· Contributed to smooth business operations by

planning and organizing meetings and conferences,

including conference calls.

· Prepared documents, reports and presentations for executives and board members using advanced

software proficiencies.

· Handled logistics, catering, agendas and travel

arrangements for meeting and event planning for

board of directors, president, and executive vice

president.

· Used QuickBooks to produce monthly invoices,

reports, and other deliverables.

· Prepared meeting agendas and briefing papers for members of board of directors and executive team.

· Developed and updated spreadsheets and

databases to track, analyze and report on

performance and sales data.

· Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.

· Coordinated travel arrangements by booking airfare, hotel and ground transportation.

· Met with top national and international executives on self-designed schedules both monthly and annually.

· Updated executives on changing business needs by thoroughly documenting internal and client meetings.

· Organized envelopes, postage and mail

correspondence for staff and management,

maintaining postage meter and coordinating with

delivery and courier services.

Protocol adherence

Excellent

Restocking merchandise

Excellent

Inventory maintenance and

oversight

Excellent

Software

MS Office

Excellent

Languages

English

Excellent

Hindi

Excellent

French

Average

· Orchestrated successful conferences, including

associated travel for all speakers and attendees,

facilities and support services.

· Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

· Produced accurate office files, updated

spreadsheets and crafted presentations to support

executives and boost team productivity.

· Developed and maintained automated alert system

for upcoming deadlines on incoming requests and

events.

· Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.

· Distributed company-wide announcements, booked

conference rooms and coordinated catering for

annual staff development forum.

· Transcribed minutes of meetings and executed

meetings and events for company to support sales,

business development and senior management teams.

· Worked collaboratively with auditors throughout

reviews, offering assistance and clerical support.

· Worked with senior management to initiate new

projects and assist in various processes.

· Promoted team productivity by keeping supplies

organized and well-stocked.

2014-04 -

2016-01

Executive Assistant to the Chief Executive

Officer

BIRLASOFT INDIA PVT. LTD, NOIDA, UTTAR PRADESH

Administration

• Preparing and mailing out materials to employees or prospective clients.

• Preparing and sending CEO's correspondence via

calls, mail, packages, etc.

• Perform errands as requested.

• Maintaining CEO's documents by scanning, copying and filing (hardcopy and electronic).

• Perform word processing, create and update

spreadsheets, as well as creating and updating

presentations as needed.

• Entering and managing contacts into Fetching CRM tool.

• Assist with Meeting and Event preparations and

prepare agendas and record minutes.

• Manage CEO and or team member's conference

attendance or exhibiting process including travel, booth set up, sessions, speaking engagements,

budgeting and schedule.

• Manage the CEO's time management processes.

Update project and task lists, daily prioritizes, weekly and daily checklists.

• Manage the CEO's appointment scheduling and

calendar. Coordinate CEO's workflow, moving her

through her day, to maximize effectiveness and

efficiency.

• Assist in keeping CEO's or firm's projects on schedule.

• Maintain the firm's office supplies.

• Maintain an office filing system.

• Schedule teleconferences or meetings for CEO as

needed.

• Prepare reports, including client/associate hours, executive time log/expenses, and others, as needed or requested.

Technology

Oversee CEO's Social Media Platform

• Research and schedule approved posts

• Manage media editorial calendar and keep CEO on

task with deadlines

• Manage monthly or bi-monthly newsletter project

• Prepare outlines, content, images, video, etc. per project requirements

• Daily monitoring of CEO's FB, Twitter, Google+ and LinkedIn feeds

Business Process System Responsibilities

• Evaluate and make recommendations regarding

current technologies used within the company.

• Assist in the development, documentation, and

improvement of business processes specific to the

systems this position is accountable for.

Business Analysis

· Business Planning and Analysis

· Business Accounting Budgeting

· Management Accounting

· Delivered Functional and User Acceptance Testing.

· Writing Business Requirement Specifications that successfully delivered necessary change in a

manageable and non-intrusive way.

· Implementation of new designs within the Business Operating Model.

· Supply Chain modelling and advice on Planning

Systems.

· Involved in workshops / training / presentations. Assisting in the preparation of user and system test plans

2012-06 -

2014-03

Executive Assistant to the President

HCL INFOSYSTEM INDIA PVT.LTD, NOIDA, UTTAR PRADESH Administration & Organization

- Created highly effective organizational and filing systems, including quick and thorough indexing, filing and offsite storage, resulting in easy access to critical information and streamlined office functioning.

- Coordinated and set up high-level conference calls, board and management meetings, special events and

travel arrangements for top executives.

- Conducted extensive Internet research on

competitors and potential acquisitions, reporting

findings to PRESIDENT. Developed, formatted and

maintained databases.

Communication & Client Relations

- Answered a high volume of incoming calls and in- person inquiries from clients and colleagues; treated each person with respect and provided information

and referrals.

- Acted as liaison and maintained open lines of

communication among senior executives, board

members, shareholders, middle management and

administrative staff.

- Coordinated preparation and timely dissemination of company reports and slide presentations for board

meetings

2009-11 -

2012-06

Executive Assistant tO HEAD oF GLOBAL

OPERATIONS

ROYAL BANK OF SCOTLAND, GURUGRAM, HARYANA

Responsibilities:

Ø Organization/ Co-ordination: Prioritize and manage the executive's functions & daily activities, managing their schedule, dealing with calendar issues.

Dairy management, plus overview of team diaries.

Ø Secretarial Function: Receiving, composing & editing letters, memoranda & correspondence, taking &

distributing minutes of meetings, managing records, maintaining records, maintaining contacts. Good

exposure in making presentation through Power Point. Insuring task 7 duties are delivered on time.

Ø Maintaining important Records & Reports

Ø Fixing up appointments, making travel itinerary & hotel booking.

Ø Managing the calendar, coordinating for them, etc. Ø Data Management: MIS Collation, Recordal, Analysis

& presentation

Ø Preparing Documents: material for board meetings, presentations, charts, departmental reports. Draft documents as and when required. Maintain personal

files prioritize assignments & tasks under general directions

Ø Security Management: Secure information by

completing data base backups.

Ø Travel & Accommodation: Passport & Visa, Forex,

Accommodation & Transport arrangements for

Executive, invoice finalization and summiting to

finance.

Ø Initiative:

Ø Taking initiative for processing replies, following up for meetings and handling inquiries as per assigned deadlines.

Ø Following up on behalf of the executive on day-to- day issues and proactively initiating closing.

Ø Meeting : Organizing and arranging Business Meeting and Video Conferences

Ø Expense Management : Budgeting, Allocation,

Invoicing, Disbursal of payment

Ø Liasioning : Internal office Liasioning with Sr. Hierarchy & other respective departments for approval

& follow-ups.

Ø Office Management : Aesthetics, Executive's

Telephony & Mobility, Trivial Cash Disbursements

Ø Employee Relation : Initiation & Implementation of In- house competitions, Resourcing for Gifts & Memorabilia Ø Recordal & Data : Monthly Reports for Executive

Office Expenses, Invoice Recordal

Ø Standardization : Gifts, Memorabilia, Brochures, Banners & Events

MIS: Data management projects, working alongside

front, middle and back office investment banking

functions working on EDM platform will be an

advantage

2007-07 -

2009-10

Executive Assistant to the Managing

Director

MENLO CAPITAL GROUP, NEW DELHI, NEW DELHI

Responsibilities:

Ø Assist the MD in his day to day office work.

Ø Making Agenda, Taking Minutes of the meeting,

Project Reports, Maintaining Files, Arranging

Conference arrangements.

Ø Following up on behalf of the MD on day to day

issues & proactively initiating closing.

Ø Provided guidance for the other Manager's &

Chairman in the organization regarding administrative practices.

Ø Responsible for keeping a daily updated travel

itinerary.

Ø Ability to establish and maintain effective, up-to- date systems for filing & databases.

Ø Insuring task & duties are delivered on time.

Ø Draft documents as & when required.

Ø Good exposure in making presentations through

Power Point.

Ø Designing & maintaining procedure to ensure

smooth flow of work.

Education

2007-07 -

2010-07

Bachelor of Arts: English Language And

Literature

VEER BAHADUR PURVANCHAL UNIVERSITY - UTTAR

PRADESH

2003-04 -

2004-03

High School Diploma

CBSE BOARD - DISTANCE LEARNING SCHOOL

.

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