****-** ***

Fort Saskatchewan, Ab.

T*L *C*

Cell : 587-***-****

Email – adtla7@r.postjobfree.com

Frances Hodgson

Sr. Office Administrator with a proven track record of being able to handle a high volume of diverse projects in the Oil & Gas Industry. Bring strong organizational, time management & problem solving skills to the work place. Have worked in various roles including payroll, purchasing, material expediting, accounts payables & receivables, travel.

Professional Experience

Brand/Aluma/Safway

Corporate Office – Edmonton, AB

Customer Service Rep (Jan 16, 2019 – Present)

Responsible for reconciling and billing labour, equipment & materials for approximately 20+ different contracts.

Safway Group of Canada

Corporate Office – Fort Saskatchewan, AB

Payroll Administrator (July 2018 – January 15, 2019)

Responsible for entering New Hires, Rate Changes etc in Ceridian. Processing weekly payroll for 8 Divisions across Canada through the use of STS, Kronos and Ceridian. Ensuring accurate set up of Vacation entitlement, Union Dues, etc.

Brand Industrial Services

Shell Scotford – Fort Saskatchewan, AB

Timekeeper (March 2018 – June 2018)

Responsible for timekeeping for approximately 250 Non-Union trades people.

Timekeeping responsibilities include entry of timesheets into STS. Reconcile all time and pay rate entries.

Edmonton Exchanger

CNRL Site – Fort McMurray, AB

Timekeeper (April 2017 to November 2017)

Responsible for timekeeping for approximately 300 trades people under the General Presidents Maintenance Agreement.

Timekeeping responsibilities include entry of timesheets time entry system. Reconcile all time and pay rate entries.

Responsible for reconciling and uploading daily billing into the client system.

Jacobs Industrial Services Ltd.

Shell Scotford

Fort Saskatchewan, Ab

Supervisor/Timekeeper/Accounts Receivable (July 2010 to February 2017)

Supervisor – Payroll/Accounts department.

Responsible for accurate payment to various trades people on a weekly basis for up to 500 tradespeople under the General Presidents Maintenance Agreement.

Kelly Services

(Shell Refinery Turnaround Group)

Shell Scotford

Fort Saskatchewan, AB

Administrative Assistant III (March 2009 to July 2010)

Reconciling time/equipment/material submissions in IQN and submitting approved records for invoicing.

Working with Finance Group – Reconciling Contractor Invoices, entering Contractor Lems into Access Database for cost reporting and tracking of hours.

Audit Contractor Lems

Input material requisitions into JDE

Creating Work Orders in JDE

Commonwealth Construction Ltd.

Suncor Site

Fort McMurray, AB

Senior Office Clerk (February 2008 to February 2009)

Responsible for setting up work/flight schedule for up to 900 Union trades people.

Booking commercial flights using travel agency for approximately 700 trades people based on a 10 x 4 shift and a five week rotational shift.

Booking transportation with local shuttle services to and from the Airport.

Reconciling Visa used for booking travel arrangements.

Reconciling Invoices from shuttle service.

Bula Millwrights

CNRL Site

Fort McMurray, AB

Senior Office Administrator (June 2007 to February 2008)

Responsible for accurate payment to various non-union trades people.

Organize shift schedules based on the fly in fly out program.

Co-ordinate flight arrangements on the Charter flight system.

Created and reconciled purchase orders.

Jacobs Industrial Services Ltd.

Shell Scottford

Fort Saskatchewan, Ab.

Timekeeper (Aug. 29, 2005 to June 2007)

Responsible for accurate payment to various trades people on a weekly basis for up to 450 tradesmen under the Local Union Agreement.

Input labour hours into JDE

Jacobs Industrial Services Ltd.

Dow Chemical

Fort Saskatchewan Ab.

Timekeeper/Scaffold Billing Clerk (Aug. 8 – Aug. 26, 2005)

Temporary vacation replacement.

Duties included Timekeeping for up to 300 Union trades people using the Field Accounting System, Scaffold Inventory Control System input and billing.

Jacobs Industrial Services Ltd.

Suncor Energy Inc.

Fort Mcmurray, Ab.

Project Administrator (Jan. 21, 2005 to July 14, 2005)

Responsible for all Administrative positions during the 2005 Turnaround/Fire Rebuild.

Supervisor for 4 Timekeepers, 2 Administration Clerks, 1 Accounts Payable Clerk.

Ensured accurate payment & billing for Payroll & Living Out Allowance for approximately 900 Union trades people.

Liason with Suncor Energy for all Accounts Receivable & Accuracy of Billings.

Jacobs Industrial Services Ltd.

Suncor Energy Inc.

Fort McMurray, Ab.

Administrative Assistant (June 2004 – Dec. 10, 2004)

On Loan to Suncor Energy Inc.

Set up training schedule for Extraction employees with the Loss Management Training centre.

Record on Excel Spreadsheets & the Suncor Traqs system all training taken by the Suncor Employees.

Enter all Scaffold information on weekly cost spreadsheet.

Record attendance and Vacation schedules for Jacobs Employees.

Administrative Supervisor (April, 2003 – May 2004)

Manage clerical staff and payroll systems on site.

Ensure processing of weekly payroll for approximately 500 trades people, peaking at 1400 during shutdown situations.

Thorough knowledge & understanding of the General Presidents Committee union agreement.

Reconcile payroll against billing.

Responsible for training of timekeepers, data entry clerks & accounts payable/receivable positions.

Troubleshooting for all aspects of Scaffold Inventory Control System.

Auditing of all billing systems.

Accomplishments

Identified a new & improved process for payment & billing of travel allowances & other expenses to employees.

Introduced new timekeeping procedures to increase production during peak manpower periods.

Scaffold Administrator (April 1993 – April 2003)

Control of Scaffold Shipping & Receiving Documentation with various suppliers.

Reconciliation of load documents.

Inputting of all scaffold inventory into main Scaffold Inventory Control System.

Analyzed all discrepancies & reconciled with sub-contractors any variances in scaffold counts.

Prepared weekly invoice to client for material rentals and purchases.

Place orders with Scaffold supplier.

Pursued purchase of scaffold equipment rather then rental, ie: purchase equipment as opposed to rental to best suit the client in a cost efficient manner.

PREVIOUS RELATED EXPERIENCE

Arnett & Burgess Pipeline Construction (1993)

Fort McMurray, Ab.

Office Clerk

Equipment Rentals

-Expedite availability/delivery and pursue all equipment rental requirements for specified jobs, ie: crane, truck, other rental equipment requirements.

Purchasing

-Contacted vendors for best price and delivery for requested materials and expedited delivery of said material.

-Varified all invoices with bill of lading before submitting to accounts payable.

Liason with sub-contractors

-Contacted sub-contractors for service of any additional work required to meet job requirements.

Catalytic Maintenance Inc. (1989-1992)

Syncrude Site

Office Administrator/Timekeeping

Supported Field Accounting Supervisor with weekly payroll reconciliation

Timekeeping

Payroll

Data Entry

Gramarc Construction (1989)

Syncrude Site

Field Clerk

Gathered, prepared & verified payroll informatjon for submission to head office.

Expediting & purchasing of materials.

-Ordering and expediting of material requirements for construction expansion job.

-Varified invoices to bill of lading documents to submit to accounts payable.

Fluor Daniel Canada Inc. (1988)

Syncrude Site

Document Control Clerk

On loan to Syncrude Reprographics Department

Expediting requests for documents

Data Entry

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