Administrative Assistant Office
Resume:
AMY ABBATEMARCO
***********@*****.***
Dedicated and focused Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously and following through to achieve project goals. Seeking a role of increased responsibility and authority.
EXPERIENCE
01/2019-02/2020
OFFICE MANAGER/BOOKKEEPER, SYMBIOTIC RESEARCH
Oversee overall accounting process including financial reporting, utilizing Quickbooks Enterprise 18
Manage monthly accounts receivable process and invoicing
Manage monthly accounts payable process including payroll; coordinate/communicate with external payroll service provider
Process all incoming invoices (check for accuracy, follow up on changes, code for payment, authorize and forward)
Oversee collections process, monitor cashflow situation and bank accounts; work directly with clients to resolve aging items; communicate collection process periodically and directly to CEO and/or COO
Maintain confidentiality regarding all business materials and matters discussed
Compile and distribute monthly reports
Conduct month-end accounting processes and reporting; work closely with COO and Corporate Finance Director
Procure laboratory and office supplies in close coordination with laboratory staff
Act as point of contact for external inquires from customers, suppliers, building management and others
Perform other administrative duties as assigned by CEO and/or COO including role of archivist under Good Laboratory Practices (training complete)
05/2016 – 07/2017
ACCOUNTS PAYABLE CLERK, Accounttemps
Reconciled processed work by verifying entries and comparing system reports to balance.
Entered all invoices requiring payment via check or bank draft.
Verified vendor accounts by reconciling monthly statements and related transactions.
Ensured vendor files were accurate and up-to-date to expedite payment processing.
Generated and mailed updated statements.
02/2012 – 09/2014
ADMINISTRATIVE ASSISTANT, Data supplies, inc.
Adhered to security requirements by screening visitors, updated logs and issued passes.
Met incoming customers with professional approach and provided friendly, knowledgeable assistance.
Responded to telephone inquiries from clients, vendors and the public.
Generated shipment invoices, prepared packages and set up courier deliveries for customers.
05/2002 – 07/2010
OFFICE MANAGER, graham trucking co.
Monitored and controlled office inventory to ensure adequate supply levels, timely product ordering and efficient management of company resources.
Liaised directly with customers to meet needs and maintain satisfaction.
Communicated with patients via phone, email and in person to obtain payments on outstanding accounts.
Managed new files and retrieval requests with speed and accuracy.
Verified documents and associated records to catch and resolve discrepancies.
Compiled and analyzed data using spreadsheets or other database software such as Excel.
Answered inquiries concerning standardized policies, procedures, and regulations.
Oversaw break rooms, including cleaning up spills, taking out trash and restocking communal items.
Communicated with contractors and vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management.
Oversaw office inventory by restocking supplies and making orders.
06/2005 – 03/2007
OFFICE ASSISTANT, Devine roofing
Made copies, sent faxes and handled all incoming and outgoing correspondence.
Managed the day-to-day calendar for office manager.
Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
Dispersed incoming mail to correct recipients throughout the office.
EDUCATION
1999 - 2001
MONTCLAIR STATE UNIVERSITY, major: accounting
Completed two and a half years with a 3.7 GPA
Received two Academic Excellence Awards
REFERENCES
Available upon request.
Contact this candidate