Office Assistant Secretary

IRIS LIM LANGGAMON

Abu Dhabi, United Arab Emirates

Email: *************@*****.***

Contact No.: +971-**-*******

Objective:

To achieve a career-oriented position where in I could enhance and enriched out my knowledge, ability and professional experience for career growth development. Qualification:

• College degree graduate of Bachelor of Science in Computer Technology with substantial experience in administration & Secretarial functions and sales coordinator. Professional Experiences:

Administration staff / Secretary to the CEO Mediterranean Building Materials September 27, 2020 -Present

Duties and Responsibilities:

• Provide clerical support to employees by copying, fixing and filing documents.

• Monitored premises, screened visitors, updated logs and issues to maintain security.

• Answered multi-line phone system and transferred callers to appropriate staff member.

• Wrote and proofread error-free letters, memorandum and other business correspondence.

• Responded to emails and other correspondence to facilitate communication and enhance business processes.

• Recorded expenses and maintained accounting records in Microsoft excel.

• Maintained fully functional office equipment and well-organized supplies to enhance team productivity.

• Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.

• Preparing Sales Order/Quotation when the assign person on leave.

• Preparing Pre-Qualification Documents and Material Submittals

• Arrange Travel/Hotel reservations

• Recording all daily works and job done.

• Others: Secretarial Duties

Secretary cum Sales Support CG Technology LLC

June 2019 – September 24, 2020

Duties and Responsibilities:

• Creating Job Orders through Dolphin System.

• Preparing Sales Order/Quotation.

• Scheduling Site Inspections base on requirements.

• Handling client concerns and collection of payments.

• Preparing Monthly Report of the company.

• Recording all daily works and job done.

• Others: Secretarial Duties

Receptionist cum Admin Bin Ham Electro Mechanical ENT. Co. LLC October 2017 – May 2019

Duties and Responsibilities:

• Answering all incoming calls and route its specific people.

• Answer basic inquiries about the company such as hours of operations, location and company line of business.

• Meet and greet visitors and call persons waiting for visitor.

• Maintain office securities by following safety procedures and controlling access via the receptionist desk (Monitoring log).

• Ensure reception area and large meeting room is tidy.

• Direct visitors by maintaining employee and department head given instructions.

• Attendance monitoring

a. Monitor the in and out of the employee in the office. b. Receive calls from employee of their whereabouts such as sick leave or site visit. c. Arrange the HO Payroll Attendance Report for Management approval.

• Operate all office equipment such as Telephone, Fax, Photocopy machines and printer.

• Oversees the distribution of all incoming and outgoing mail/parcel.

• Monitoring the Data Base of VHC (Vehicle Handover Certificate) by coordinating with the assigned person in vehicle workshop.

• Preparing the vehicle asset hire invoice every end of the month through oracle system.

• Renewal of the vehicle insurance

• Preparing the Petty Cash of Office Assistant and others if necessary.

• Handling office stationery request and work permit. Receptionist Lyra Mae Construction Company, Philippines February 2016 – August 2017

Sales Assistant CD-R King Corporation, Philippines June 2015 – February 2016

Service Crew Jollibee Foods Corporation, Philippines December 2014

Skills:

• Excellent oral/written English communication skills.

• Knowledgeable in MS office applications (MS Word, MS excel, Power Point, etc.)

• A team player. Has the ability to adapt to people of different cultures.

• Hardworking, self-motivated, result-oriented and a fast learner.

• General Administration and office skills.

• Oracle system (Asset Management and Invoicing).

• Dolphin system (Quotation, Job order, Invoicing, Monthly Reports etc.) Personal Details:

Marital Status : Married

Visa Status : Residence Visa

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