Administration Manager Data Entry

www.curriebrown.com

NAJAMUDDIN MOHAMMED

B.Sc., PMP, Oracle OCP, ITIL V3

Administration Manager

An experienced Administration

Manager, with extensive

technical, analytical and

communication capabilities

ROLE ON PROJECT

Administration Manager

SUMMARY

Manage day-to-day administration aspects of projects and project scope by effectively applying methodologies that enforce project standards and by minimizing exposure and risks on projects. Create and administration project plans and revise as appropriate to meet changing needs and requirements, including the identification of needed resources and assignment to appropriate personnel. Experience includes the areas of:

Perform planning and coordination of administrative procedures and systems

Organize smooth and adequate flow of information within the company to facilitate other business operations

Manage schedules and deadlines developing measures to optimize the processes

Recruit and train personnel and allocate responsibilities and office space

Supervise staff performance helping subordinates with coaching and guidance to ensure their maximum efficiency

Manage inventory of office supplies and organize purchasing of new material

Monitor costs and expenses to assist in budget preparation

Organize facilities services maintenance activities and contractor and sub-contractors.

Manage other office activities such as event planning recycling renovations and so on

Review operations ensuring their compliance with policies and regulations

Stay informed about all organizational changes and business developments

EXPERIENCE

13 Years of experience as Lead Administrator Manager Client Services.

Currie & Brown – Administration Manager

March 2019 – present

Ensuring efficient office operations through effective management methods supervising and supporting staff planning and coordinating administrative procedures and systems and devising ways to streamline processes.

Monitor and maintenance of budgets petty cash and tracking project costs.

Supporting tender/Bids preparation supporting necessary administration documents.

As an Administration Manager responsible for providing services, training new starters, and evaluating employees, taking corrective action when necessary.

EXPERTISE

Provide proactive coordination

and administration support to

one or more work areas.

The role ensures the effective

and efficient operation of the

unit(s) by being their point of

contact, and providing

courteous, knowledgeable, and

reliable administration services,

and coordination of day-to-day

support services.

Provide a range of

administrative support activities

including overseeing general

administration activities,

meeting administration,

coordinating, and organizing

internal review processes.

CERTIFICATIONS

PMP

Oracle - OCA, OCP.

ITIL V3

First Aider, Fire Warden

MEMBERSHIP

PMI Project Management

Institute.

Membership ID: 3213403.

Saudi Engineering of Council

Membership – SCE - 381893

KEY SKILLS

Ms Office

Office 365

SharePoint

Oracle Aconex

Oracle Unifier

Oracle SQL.

ProjectWise

EDMS

QUALIFICATIONS

B. Sc.IT

Pursing Diploma in Building

Surveyor from Board of

technical Education IBA, India,

NAJAMUDDIN MOHAMMED

www.curriebrown.com

PIF TOWER PROJECT, KSA - RIYADH

Client: Public Investment Fund in the KAFD

program (King Abdullah Financial District)

Role: Administration Manager

Dates: March 2019 - present

Value: SAR 2.67 billion.

Execute and deliver the outstanding works of

PIF Tower in the KAFD program, that is 385

meters tall building with 4B+76-storey tower

providing 185,000 square meters of gross floor

area above ground level, comprising of

corporate and commercial office space and

public circulation as well as related functional

spaces, including a state of the art 450 seat

auditorium, dining areas, a fitness centre, and

pool. A 3-storey podium structure at the base of

the Tower integrated with the financial plaza for

public circulation via skywalk system of the

KAFD master plan. The project is targeted to be

completed in accordance with main construction

works scope of a core and shell to be ready for

tenant fit-out and use as a commercial office

building achieving the targeted LEED-GOLD

accreditation.

Overall responsibility for the Administration

interest on the Project.

Responsible for Complete client formatted

invoices and drive the monthly invoicing

process via Oracle Unifier.

Resolve employees related issues and

queries that related to administration affairs.

Perform other duties as assigned including

various administrative tasks.

Maintain, organise, and control all Currie &

Brown central files, information, data, reports

including all paperwork and filing on site.

Use and maintain online task system,

ensuring correct data entry and providing

overall system administration

Develop a close working relationship with

key Client stakeholders/partners, landlord,

managing agents and all of the facilities

vendors.

Follow-up & ensure maintenance of the

office equipment (Photocopiers/Attendance

Machines/ Fire Fighting Equipment etc.) in

coordination with concerned departments.

ARCADIS AN EC HARRIS COMPANY, PALACES

& VILLAS, KSA, RIYADH.

Client: RPA Confidential

Role: Lead Administration Officer

Date - January 2018 to January 2019

Value: SAR – Confidential.

Project proposal and bid preparation in

tracking of project proposals and bids,

including tender submissions

Record management of documents within

the technical library covering all reports,

books, media and drawings.

Working closely with Senior Management

and providing required information for

finalizing the Rate Increase, Promotion,

inter/Intra Company transfer.

Minute taking and recording of proceedings

and outcomes at Management Review

meetings and Project Review team meetings

Production and dispatch of deliverable

reports and recording and filing of project

related paperwork

Contract management:

Support to Contracts Manager to manage

contract paperwork including Purchase

Orders, terms & conditions, and non-

disclosure agreements (NDAs)

completion of customer vendor and on

boarding questionnaire.

NAJAMUDDIN MOHAMMED

www.curriebrown.com

ARCADIS- NORTHERN RING ROAD PROJECT,

RIYADH - KSA

Client: AL Rajhi Bank Data Centre / Head

Quarters

Role: Lead Administrator / Project Coordinator.

Date: 2013 to 2018

Value: SAR 1.2 billion.

Project consists of a self-contained site having

an Operations Center, Cash Center and a Tier 4

Data Centre for the Al Rahji Bank group. The

Operations Center is B3+G+2 providing office

accommodation and basement car parking for

upwards of 1800 staff.

Role in the project i.e., Lead Administrator /

Project Coordinator.

Preparing and Issuing Schedules, Dash

Boards reports and project analyses

Evaluating project specifications and

modifications

Working with Project management team to

develop and maintain the communications

between PMC, PMO and Company

Provide assistance to Supervision and PMC

and internal personnel to investigate,

evaluate, and resolve documentation related

problems.

Managing Issued for Construction IFC

Drawings, Project Specs and Supersede

Drawings.

Follow up the program execution and ensure

benefits realization based on PMO

methodologies.

Processing timesheets and expenses on a

timely basis

Preparing proposals, letters, slide decks,

client invoices, etc.

Proactively supporting business

development efforts

Providing administrative support as needed.

Sharing relevant documentation and reports

with project teams

Providing information and regular support to

stakeholders

VISION CAPITAL BROKERAGE PROJECT, ABU

DHABI - UAE

Client: ADX & DFM

Role: IT Database Admin

Dates: 2011 to 2012

Value: SAR Confidential

Online trading for UAE stock market

exchange i.e., ADX and DFM maintaining

Trading Applications like TWS, Horizon, and

Equator.

Support and maintenance of Back office and

trading related software e.g., Fox server,

PDS server Fox multicast, Fox broker, SMS

alert. Avaya PABX phone services.

Installed and Implemented Backup &

Recovery procedures. Implement Hot, Cold

and Logical backup plans.

Worked on import/export and SQL- loader.

Setup backup and recovery procedures

using RMAN

Warily with Vendors and support team by

using remote access.

Attendance and access control support and

maintenance taking care of Web server,

Network, security working

Contact this candidate