ROCHELINE MARY MUNSAYAC TICAR

Document Controller / Secretary / Admin Staff

M: +971*********

E: adtjtj@r.postjobfree.com

PERSONAL SUMMARY

A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing a proven ability to provide a high level of documentation support to a strong and busy team of professionals. Capable with a level of accuracy and consistency in all areas of work. Well presented, punctual, confident and having the ability to provide all the general administrative requirements of a Contracting, legal and Accounts department.

Easy going by nature and able to get along with both work colleagues and senior managers, currently looking for a suitable document controller / administrative assistant / secretary position, one which will make best use of my existing skills and experience and also further my personal and professional development.

WORK EXPERIENCE

ADSO LLC

Document Controller / Administrative Assistant / Accounts Assistant

Contracting / Accounting Department - December 2020 – Present

Duties:

A document controller is responsible for the timely, accurate and efficient preparation and management of documents. I control the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects or departments.

Taking minutes of meetings

Preparing documents for meetings

Receiving Calls (Receptionist)

Writing and issuing emails to teams and departments on behalf of teams or senior staff

Finding ways to improve administrative processes

Maintaining and updating the database and also manual filings.

Receiving and checking all incoming correspondence and document transmittals.

Ensures delivery and receipt of all documents by deadlines

Make sure that controlled copies of latest approved documents are given to the appropriate staffs.

Maintains updated records of all approved documents and their distribution clearly.

Logs incoming and outgoing documents

Maintains the documents in the Document Control office under safe custody without any damage and easy accessibility.

Accounts Assistant

Releasing of Cheques

Preparing Expenses Report from site and for Head Office staff

Maintaining Accounts Records (Expenses, Bank Payments, Cash Payments, Invoices and Bank/Cash Receipts)

PACT Software User

Preparing Cash Request for Site and HO Staffs

Coordinating to the staff in-regards to Cheques and Payment issues

Site Document Controller / Secretary

Etihad Rail Project (Stage 2 & 3 Project D0203 – Package 2F2 Freight Facilities)

December 2020 – June 2021

Multiplex Constructions LLC (formerly Brookfield Multiplex Constructions)

Document Controller / Secretary (Legal Department): September 2008 – August 2019

Duties:

Responsible for establishing and maintaining an effective document control system. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. Scanning all relevant documents, checking dispatch documents are accurate, Responsible for maintaining hard copy information, Issuing and distributing controlled copies of information, provide advice on procedures of issue and methods in accessing the system, ensuring all documents are as up to date as possible within electronic filing systems.

Perform all clerical works which include filing, typing, photocopying, fax correspondence and other works being assigned from time to time.

Handling office task, such as generating reports and presentation, setting up for meetings.

Keep all project documents orderly complete and categorized for easy accessibility to specific records and projects.

Aconex, docushare, zylab, workshare user.

Review each document for conformity and accuracy.

Maintaining and updating the database and also manual filings.

Receiving and checking all incoming correspondence and transmittal documents.

Ensures delivery and receipt of all documents by deadlines

Make sure that controlled copies of latest approved documents are given to the appropriate staffs.

Maintains updated records of all approved documents and their distribution clearly.

Logs incoming and outgoing documents

Maintains the documents in the Document Control office under safe custody without any damage and easy accessibility.

Yamaha Motors Philippines

Mandaluyong City (Head Office)

Office Staff – Treasury Department: February 2008 – July 2008

Mitsukoshi Motors Philippines Inc.

Dakila, Malolos Bulacan (Branch Office - Fredex Motor Network

Marketing Assistant / Assistant Cashier: June 2007 – February 2008

Globe Telecommunications (expercs agency)

SM Marilao and Borol 2nd Balagtas Bulacan

Customer Representative: December 2003 – July 2004

KEY SKILLS AND COMPETENCIES

Strong database and communication skills;

Excellent interpersonal skills and a professional telephone manner;

Utilizing a range of office software, including email, spreadsheets and databases;

Ability to evaluate, prioritize, organize and delegate work schedules;

Proven decision-making skills; and

Able to react quickly and effectively.

AREA OF EXPERTISE:

Document Management

Data Entry

Archiving

Secretarial and Administrative task

Document Control

PERSONAL SKILLS

Organizing Skills

Target Oriented

Articulate

Polite and Helpful

Smart Appearance

ACADEMIC QUALIFICATIONS

Level 3 – Bachelor Degree

Polytechnic University of the Philippines

Bachelor of Arts Major in Advertising and Public Relations: 1999 – 2003

Hotel and Restaurant Management: 1996 – 1999

Level 2 – High School

La Consolacion School: 1991 – 1995

Level 1 - Elementary

La Consolacion School: 1985 - 1991

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