Personal Assistant Editorial
Resume:
Private & Confidential
Curriculum Vitae
Matshepo Seletswane
Matshepo Seletswane
Home/ Postal address: 16 Suikerbossie
Ululapa 2, Unit 38
Sharonlea
Randburg
1729
Telephone number: 079-***-****
Email: *********@*****.***
PERSONAL DATA
Identity number 811**********
Date of birth 13 October 1981
Gender Female
Marital Status Married
Religion Christian (Rhema Bible Church)
Nationality South African
Home Language Zulu
Other Languages English (Excellent)
Afrikaans (Fair)
Zulu (Excellent)
Tswana (Fair)
Sotho Excellent)
Xhosa (Good)
Sepedi (Good)
Educational Qualifications
HIGH SCHOOL
Last school attended 1998 Westbury Secondary School
Highest standard passed 1998 Senior Certificate
Subjects Passed English, Afrikaans, Mathematics,
Accounting, Physical Science, Biology
Extramural activities Member of the school choir ’95 – ‘96
Member of a dancing group “95 – ‘98
TERTIARY
Institution UNISA (University of South Africa)
Courses Attending BA Communication
Currently – Part Time
Institution 2005 University of Johannesburg (Wits Technikon)
Course Attended Chemical Engineering (Level S4)
COMPUTER LITERACY
Microsoft Word, Excel, Internet, Microsoft Outlook, Power Point
INTERESTS
Reading, Public Speaking and Writing
Work Experience
Company Arena Holdings Group
Types of Business Media (Editorial)
Position Held: Web Producer
Period: 01 September 2017 – Currently
Duties
Edit, commission and enrich content
Put pictures, audios and videos to the web
Manage online communities
Manage social media
Do ads for social media
Attend conference meetings
Make changes on content as per requests from journalist and Editor
Manage and update the websites
Company Times Media – Financial Mail
Types of Business Media (Editorial)
Position Held: Projects Co-Ordinator
Period: 01 December 2011 – 31 August 2017
Duties
Planning of project(s), this includes small surveys as well as annual projects.
Providing the timeline information of all projects to the sales department and our internal department. Commissioning of editors, writers and suppliers after we received the contracts.
Tracking and following up where any project is at any given moment.
Pagination of annual magazines/yearbook - editorial
Page corrections of the SAVCA yearbook, pdf creation and emailing it to the client.
Administration for each project. Additional duties: diary management for the special projects editor.
Liaise with the sales, marketing team and dealing with designers and photographers.
Collate and process claims and invoices for approval.
Represent the publication at the functions
Producing monthly reports for payments
Update and maintain filing
Respond to any correspondence received and give feedback
Co-ordinate meetings, taking minutes and distributing them.
Deal with any queries
Assist with any functions in the department
Maintain confidentiality at all times.
Company Avusa Media – Financial Mail
Types of Business Media (Editorial)
Position Held: Editorial Assistant (David Furlonger)
Period: 01July 2011 – 31November 2011
Duties
Perform secretarial and administration duties for the Editor.
Assist with sourcing information and images and working with Sales and Marketing team
Co-ordinate activities and meetings for the Editor.
Set up the agenda for meetings, book boardroom and purchase refreshments a day prior to the meeting
Do presentation to the Jury Members at the meetings.
Show initiative in attending to routine matters
Take minutes at meetings when required
Maintain confidentiality at all times.
Perform any other ad-hoc duties as requested by the Editor from time to time.
Liaise with PR contacts
Represent the publication at the function
Give out Certificates at the function
Deal with any queries
Doing data capturing of all the companies entering the Adfocus Awards.
Reason for leaving: Contract ended
Company: Avusa Media
Type of Business Media (Magazine – Publisher’s Office)
Position Held: Personal Assistant to the Publisher (Justice Malala)
Period: 01 November 2009 – 01 May 2010
Duties
Support the Publisher on all organizational tasks
Keep accurate diary for the Publisher on scheduling appointments, meetings and etc.
Manage filing system for Publisher’s Office and travel requisition
Support Manco team on projects and tasks required.
Set up the agenda for Manco meetings, book boardroom and purchase refreshments a day prior to the meeting
Take minutes at Manco meetings, transcribe and submit to the team
Travel coordination for all travel requisitions with the Magazine Division, report any deviations from the travel policy to the Publisher, keep travel and accommodation expenditure under control.
Set out complementary magazine on a monthly base.
Update magazine’s telephone list on a monthly base.
Administer attendance register for Management and Human Resources.
Administer boardroom and ensure they run smoothly.
Administer bulletin board and ensure bulletins go out promptly, check content ad correct grammar.
Administer Johnnic Communications our business website for Magazine Division and ensure information is correctly updated.
Render a profession telephone service to clients etc. Assist any customer queries by delivering to the relevant department
Attend to any Secretarial duties
Reason for leaving: Contract ended
Company: JOSCHO (Johannesburg Social Housing Company)
Types of Business Development (Government)
Position Held: Project Administrator
Period: 01 February 2009 – 01June 2009
Duties
Book venues and ensure appropriate equipment and documents are available.
Schedule and co-ordinate meetings with professionals.
Collate project information for input on system.
Collate and process claims and invoices for approval.
Ensure all relevant project correspondence has been sent off to all relevant parties.
Follow up on outstanding payments for professionals and contractors with Finance.
Follow up with relevant authorities and agencies on matters affecting projects.
Manage the Executive Manager, Deputy Manager and all Projects Manager’s diaries.
Set up the agenda for the meeting, take minutes and distribute them accordingly.
Attend to any Secretarial duties.
Compile reports and do presentations
Reason for leaving: Contract ended
Company: Equity Solutions
Type of Business Recruitment Agency
Position held: Assistant Administrator
Period: 01 September 2008 – 01 February 2009
Duties
Recruiting Applicants
Recruiting companies to assist them with recruiting staff.
Assessing interviews held by the Director.
Contacting applicants for interviews.
Type and format CVs.
Processing CVs.
Data capturing.
Doing admin and Filing
Relieving the receptionist.
Reason for leaving: Contract ended
Company: The Body Shop Store
Type of Business Retail (Beauty and Therapy)
Position held: Sales Advisor
Period: December 2007 – August 2008
Duties
Advice customers with products and sales
Receive calls and attend to queries.
Give make overs.
Do banking and stock taking
Operate the till (cashier)
Replenish and do merchandising
Gift wrapping
Reason for leaving: Part time
References
Nelisiwe Tshabalala
Financial Mail Digital Editor
*********@*****.***
Maseipati Tsotsotso
Former Financial Mail - Projects Production Editor
Justice Malala
Former Magazine’s Publisher – Avusa Media
******@****.**.**
Tefo Mothibeli
Former Financial Mail - Managing Editor
Michael Nyangani
Director – Equity Solutions
Neli Msibi
Body Shop Store Manager – Fourways
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