Secretary Marketing Manager

G. BADRI NATARAJAN Mobile : 00-974-******** (Qatar)

Email : **********@*****.***

Location : Doha – State of Qatar.

An astute professional with 20+ years of experience in Secretarial services and conducting Office Administration, currently serving at AL Darwish Engineering W.L.L., Doha in Qatar, as a ‘Secretary / Office Administrator’ since 14th January 2007.

Proficient in handling top & confidential correspondence, maintaining complete administration of the office, telephone & communication systems, photocopier, fax & E-Mail.

Managing independent correspondence

Honed skills in handling day to day activities in co-ordination with internal / external departments for smooth functioning of the organization. Comprehensive experience in handling the office administration, coordination with internal / external departments as per department’s Standard Operating Procedures.

Adroit in conducting the top & confidential correspondence and look after the Office Coordination, Project Administration, Administrative Support to the Management Team

Working knowledge in MS Office Applications. Training Courses in Enterprise Resource Planning (ERP), Electronic Document Managing System (EDMS) & Prolog Coverage Doc software (Prolog).

Skills in relationship management, leadership with a positive and learning attitude. Possesses effective communication, interpersonal & problem solving skills.

PERIOD

NAME OF THE COMPANY

DESIGNATION

Since 14/01/2007

Al Darwish Engineering WLL,

Doha – State of Qatar

Secretary / Office Administrator

18/08/2004 – 15/06/2006

Bahrain Kuwait Insurance Co.,

Safat – Kuwait

Senior Underwriting Assistant

15/12/1998 – 26/06/2004

UCO Marine Contracting Co.,

Manama – Kingdom of Bahrain

Executive Secretary to MD

08/11/1993 – 10/12/1998

Chemplast Sanmar Ltd (A SANMAR Group), Chennai – India

Secretary to Sr. VP (Finance)

Dec. ‘1991 – Nov. ‘1993

Indo National Ltd (NIPPO Batteries), Chennai – India

Secretary to AGM (HRD)

Apr. ‘1990 – Nov. ‘1991

Sterling Computers Ltd (Siva PC),

Chennai – India

Secretary to All India Marketing Manager

1. Company : M/s. AL DARWISH ENGINEERING W.L.L., DOHA – STATE OF QATAR

Position : Secretary / Office Administrator

Period : Since 14 January 2007 (12+ years)

Essayed a stellar role in managing the entire administration of all incoming information to the department and provide it to the appropriate people in time.

Perform administrative duties including typing all correspondence, reports and memorandum emanating from the Administration Manager and Senior Management.

Assist and act in a confidential capacity to the Top Management, involving department/project operations.

Handle Top Management and Employees Medical Insurance Policy with Q-Life & Medical Insurance Company (QLM)

Execute and maintains records of staff house lease agreements.

Coordinates with local telephone authorities (Qatar Telecom and Vodafone Qatar) for all services including projects sites.

Maintains personnel records and safely keep in their files.

Conduct General office administration which includes maintenance, stationery, supervised staff accommodation & labour camps, etc.

Bank letters prepared and issued to local banks per request of the employee for the purpose of account opening, personal loan, credit card etc. in line with the legal terms benefitting both the employer and employees.

Good understanding and knowledge in Enterprise Resource Planning software (ERP).

2. Company : M/s. BAHRAIN KUWAIT INSURANCE COMPANY, SAFAT – STATE OF KUWAIT

Position : Senior Underwriting Assistant

Period : 18 Aug 2004 - 15 June 2006

Skilled in taking dictation and all kinds of correspondence, internal memos, circulars, etc.

Proactively took part in preparation of queries, proposals and quotations related to Fire & General Accident policies.

Significantly issued various insurance policy documents like Contractor’s All Risks (CAR), Erection All Risks (EAR), Third Party – Contractor’s Liability and Employer’s Liability (TP).

Identified the policy renewal dates of our prestigious clients, conducted the meeting with IT Manager and requested them to flash the renewal dates in the program (computer) prior to one week of renewal due dates for further action. This was implemented successfully and followed by the company.

Conducted weekly meeting with our department staff in the presence of Department Head (AGM-F&GA) to discuss about the pending/on-going matters to be attended in the following week.

Prepared notes and submitted to AGM – F&GA for review and further assistance. This was appreciated by the company and the management instructed to follow this at all departments.

3. Company : M/s. UCO MARINE CONTRACTING CO., MANAMA – KINGDOM OF BAHRAIN

Position : Executive Secretary to Directors

Period : 15 Dec 1998 - 26 June 2004

Exclusively carried out the successful follow-ups and collected various reports from Port Captain and Masters, Chief Mates and Chief Engineers of the respective ships for ISM Audit as per IMO Regulations. A company owned 3 Bulk Carriers, 7 Barges and 5 Tug Boats.

Holds the credit of executing Charter Party (C/P) Agreements for hiring ships to outside parties.

Conducted the shipping commercial operations, chartering, port formalities and class statutory survey requirements.

With Director’s approval, I had formed a separate office named as ‘Executive Office’ to have a control of the documents for Directors office received from the various departments. This procedure was well appreciated by the Director and the same being maintained during the tenure of services with UCO.

4. Company : M/s. CHEMPLAST SANMAR LTD. (A SANMAR GROUP), CHENNAI - INDIA

Position : Secretary to Vice President – Finance

Period : 08 Nov 1993 - 10 Dec 1998

Rendered support to the Internal Auditors and provided all necessary documents required from time to time.

Conducted meetings with Insurance Officer for collecting various data from the branches, factories, etc., and secured the insurance cover effectively within time.

In addition to routine secretarial assistance to the VP – Finance, I had assigned with additional responsibility in handling the cheque payment vouchers.

Reconciled the Bank Statements on a daily basis - BRS (Bank Reconciliation Statement) for all major banks

Attending queries of auditors (external auditors) in providing the required accounting information / documents on time

Assisted the Insurance Manager in the preparation of Premium Schedule for Plants / Factories.

When the accountants were on vacation / leave, handled their jobs as and when required by the department head.

5. Company : M/s. INDO NATIONAL LIMITED (A manufacturer of NIPPO Batteries), CHENNAI - INDIA

Position : Secretary to Asst. General Manager - HRD

Period : Dec 1991 - Nov 1993

Played a pivotal role in managing HR administrative functions in the areas of recruitment, training & development, people and performance management, benefits and welfare; updated and maintained HR records, leave record management as well as new staff orientation, etc.

Handled the screening of applications and compiled all the required information about the candidates for short listing.

Successfully looked after the Interview Scheduling, Joining Formalities / Probation Report / Employees Record, Planning, Recruitment and other related procedures.

Carried out Appraisal Services for staff confirmation, increment and promotion.

Assisted AGM – HRD in the preparation of company’s Monthly Newsletter.

Coordinated with all branch offices to get the output regarding their remarkable achievements by the employee as well as the branch offices and summarized it for insertion in the Monthly Newsletter.

Prepared various types of forms for the Dealers to fill and submit it to the company in order to identify the present market trend and know the skills of competitors. This was done with the coordination of the Marketing Manager.

6. Company : M/s. STERLING COMPUTERS LTD (A manufacturer of SIVA PCs), CHENNAI - INDIA

Position : Secretary to All India Marketing Manager

Period : Apr 1990 Nov 1991

Rendered support to Marketing Manager, for taking dictation and types all kinds of correspondence, internal memos, circulars across India, etc.

Open, sort and reply accordingly to the incoming correspondence.

Prepare agendas, make arrangements for meeting and manage daily schedules.

Ensure all marketing data handled effectively and confidentially.

Anticipate the needs of Marketing Manager with strict deadlines.

Attend meetings, compile and prepare minutes of meeting and distribute accordingly.

1988 B.Com from Ramakrishna Mission Vivekananda College, Madras University, Chennai, India.

Pursuing M.Com

English Typewriting Higher Grade (45 w.p.m)

English Shorthand Lower Grade – Having speed up to 100 w.p.m

PROLOG Coverage Doc & Field Training

EDMS (Electronic Document Managing System)

Date of Birth : 24/01/1967 Gender : Male

Nationality : Indian Language Proficiency : English, Hindi & Tamil

Visa Type : Work Visa

Current Address : P.O. Box 183, Doha, State of Qatar.

Mobile: 00-974-******** / Email: **********@*****.***

Permanent Address : M.I.G.105, 1st Cross Street, Mogappair Eri Scheme, Mogappair East,

Chennai – 600037, India. Telephone No.: 00-91-98401 82307.

Looking for the post of Executive Secretary / Office Administrator or any other suitable position in the Administration / HR Functions

SYNOPSIS

EXPERIENCE SCAN

EXPERIENCE SUMMARY

ACHIEVEMENTS

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G NOTABLE ACHIEVEMENTS

EDUCATION

TECHNICAL QUALIFICATION

TRAINING

PERSONAL VITAE

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