Administrative Assistant Legal

LaShan V. Early

240-***-**** – Mobile

E-mail: **********@*****.***

Work Experience

Administrative Office of the U.S. Courts, Washington, D.C.

Administrative Assistant

March 2022 – Present

Hours Worked Per Week: 40 (Full-Time)

Providing a full range of administrative and executive secretarial support, including maintaining appointment calendars, providing travel arrangement support, and maintaining travel records.

Reviewing correspondence and reports for accuracy and clarity, with particular attention to detail, and ensuring that all documents are prepared according to agency and office policies and standards.

Responding to inquiries of a non-technical nature, verbally and/or in writing.

Providing advisory services to senior-level officials, managers, and employees on their financial reporting obligations and how to use IT systems to file reports.

Performing initial examinations of financial disclosure reports; preparing and forwarding correspondence and recommendations in finding an appropriate resolution.

Confirming institution assets and liabilities by reviewing balance sheets and other accounting documents.

Researching and compiling material into reports, conducting basic analysis, designing layouts, and consolidating raw data into appropriate formats for presentation, including preparing documents for meetings (e.g., reports, tables, charts, and graphs).

Updating and maintaining the program office filing system along with managing document retention and archiving.

Assisting with procurement requests to include preparing agency internal forms and applying fund citations as appropriate.

Managing and assisting with acquiring office supplies and service requests for repairs and maintenance of facility office equipment, and furniture.

Serving as backup support to other administrative support staff and assistants, preparing agendas for weekly meetings

Department of Navy, Bethesda, MD

CYP Program Assistant (Multilevel)

May 2020 – March 2022

Hours Worked Per Week: 40 (Full-Time)

Uses Department of Defense organizational structures and regulations to assist clients.

Develops schedules and activity plans which includes reviewing and providing input into schedules and activity plans developed by the intermediate level Educational Aids. Ensures that program plans, and activities incorporate the observed needs of clients.

Prepares and implements program options for the clients with special requirements as directed by the supervisor.

Helps prepare, arrange, and maintain indoor and outdoor activities and materials to accommodate daily schedules.

Establishes a program environment that sustains participant interest and promotes positive interactions with other clients within the program.

Observes program participants for signs that may indicate illness, abuse, or neglect and reports as directed by the Family Advocacy and Child Protective Services by local policy.

Demonstrate understanding of document markings and handling restrictions under Department of Defense protocols.

Ability to foster effective working and communication relationships with clients.

Smith, Gambrell and Russell, LLP (Formally Murphy & King, P.C.), Washington D.C.

Patent & Legal Assistant

January 2011-May 2020

Hours Worked Per Week: 40 (Full-Time)

Provide daily oversight with the day-to-day activities for four Firm Associates specializing in electrical/mechanical/chemical patent prosecution via overseeing analytical, financial, and managerial tasks, managing advisory functions as it relates to the mission and vision of administrative processes and procedures and constructing recommendations and solutions to ad-hoc problems affecting daily flow of administrative activities.

Create, manage analyze & interpret data utilizing Microsoft Office

Prepare a variety of administrative and legal documents such as cover letters, correspondence, reports, and pleadings that include tables of contents, tables of citations, statutory appendices, and financial and statistical tables.

Prepare, develop, and send a variety of administrative and legal documents such as cover letters, correspondence, reports, and pleadings that include tables of contents, tables of citations, statutory appendices, and financial and statistical tables.

Oversee and review daily dockets of attorneys, ensuring all dockets are current and correct.

Monitor the advance pulling, reviewing and confirmation of case dockets utilizing hybrid applications such as Computer Package Inc. (CPI)

before information is made available via PTO’s Office.

Analyze and conduct daily reviews of client correspondence and communications, ensuring prioritization of information.

Oversee the process of preparing and filing of continuations and divisional applications.

Manage, prepare, and file amendments (Prelimary 111, 116 and 312) responsive to U.S. Patent and Trademark Office communications.

Oversee all payments for attorney maintenance fees involving applications, simultaneously handling multiple reimbursement receipts for attorney travels.

Create, manage, and organize multiple departmental filing systems, which houses confidential file case documents.

Assist Firm paralegals with filings for litigations, summons, motions, and interrogatories.

Analyzed and conducted daily reviews of client correspondence and communications, ensuring prioritization of information.

Forwarded notices of allowances to clients, ensuring that payment of issue fees was made upon instruction from the client.

Prepared, filed and confirmed formal documents (Declarations/Assignments) in the U.S. Patent and Trademark Office after client’s signature had been obtained.

Prepared, and filed priority documents and information disclosure statement (IDS) upon client’s request.

Created, managed, and organized multiple departmental filing systems, which housed confidential file case documents.

Assisted Firm paralegals with filings for litigations, summons, motions, and interrogatories.

Computer Skills & Assessments

-Microsoft Office

-MacOS

-Google Drive

-Email Communication

-Corel WordPerfect

-Abacus (legal Database Management Program)

-Time Slip Billing software

-Best Case Bankruptcy Software

-Phone systems: Meridian, Rolm, Lucent Technology, and Avaya

-Conferencing Communication (Zoom, Skype, etc.)

Education and Certifications

-Certification – U.S. Patent Processes and Procedures “A – Z”, September 2006

Northern Virginia Community College, Alexandria, VA (1995 – 1996)

-Child Development (Coursework)

-Certified CPR Trained

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