Administrative Assistant Senior Administrator
Resume:
Susan J. Gormè
Mountain View, CA 94043
Cell: 650-***-****
*********@*****.***
Professional Summary
I am an experienced Administrative Specialist with many years in Administration, Procurement, Human Resources, Sales, Marketing, and various other departments. I have worked within Human Resources departments creating new hire packets, i-9 processing, badging, scheduling interviews, and various other duties. I am very experienced with high volume event coordination, and party events along with Marketing coordination with shows, and housing bureaus.
Education
Keller Graduate School of Business - San Jose, California
MBA – Administration/Marketing – April 2017
Keller Graduate School of Business - San Jose, California
Masters – Business Management/Human Resources Management - complete August 24, 2016
DeVry University – San Jose, California
BS – Technical Business/Human Resources Management
Heald College - Milpitas, California
AAS - Associate of Applied Science in Business Administration
AA – Business Administration/Arts
Skills
Accounts Payable, Accounts Receivable
Ariba
SAP Concur/Expense Management
Invoicing, Purchase Orders and Billing
Event Coordination/Catering
Global Procurement
Fragomen/I-9 HR Processing
Fuze/Teams
Microsoft Office 2010–Word, Excel, PowerPoint, Microsoft Project 2010
NetSuite
Oracle
Publisher, Access, Outlook 365
Quick Books
Program Management
PSDC/CIO Sourcing Governance
Sales Force
Share Point - Advanced
Shipping and Receiving
Skype
Travel Coordination and Housing Bureau
Type 85+ WPM
Visio
Experience
Voltage/HP/HPE to Micro Focus – Cupertino, California moved to Santa Clara, CA July 31, 2014-Nov 11, 2022
Admin Events Coordinators to Senior Administrator
Placed orders in NetSuite and SharePoint
Planned events with caterers for employees
Coordinated supplies for events
Ordered office supplies and food items
Heavy calendaring in Outlook
Set up parties and all events
Budgeting all events
Carried company T&E and p-card
Coordinated HR packets for new hires
Human Resources filing
Coordinating Purchase Orders
Mail distributing, tracking, and sorting
Photocopying confidential documents
Proofreading contracts
Coordinated all shipping and receiving
Worked with outside vendors
Signed in applicants and new hires
Handled NDA documents from applicants
Data input for sales department
Scheduled interviews with applicants/mgrs.
Processed all I-9 documents for employees
Travel and expense reports for Sr. Managers
Handled all Smart Buy PO’s and purchases
Coordinated the move of the company
Admin to Executives in Sales and Marketing
Verchaska LLC – Mountain View, California October 2012 – April 2014
Administrative Specialist – Sales Specialist
Prepared large Excel spread sheets with all travel and tourist companies
Cold called customers
Mass mail merges with fliers to customers before all shows
Assisted with banking deposits to the local banks
Set up phone system with AT&T in the US and ran the only US office
Used Skype to communicate with executives and sales in India
Trained on technical software for the company
Shipped important documents to India
Clerical
Filing
Mail Distributing
Mail sorting
Mail tracking
Photocopying
Proofreading proposals
Scanning documents
Outlook scheduling
Answering heavy telephones/Customers
Contract Assignments - Santa Clara, California January 2009 - October 2012
Executive Administrative Assistant
Employed at many companies with this agency including Novellus, Omnicell, Applied Devices, Allied Telesis. With some of the high-tech companies would have to coordinate catering up to 4 times per week. Worked with catering companies to ensure a timely delivery of high-quality products.
Acquired the positions-Executive Administration, Head of Customer Service, Marketing Specialist, Receptionist along with Data inputting
Facilitated Human Resources with creating new employee files, duplicating employee files, data input insurance claims, signed and badged new employees
Helped input data for payroll, accounting departments, medical pharmaceuticals
NASA Ames - Moffett Field, California January 2008 - January 2009
Administrative Specialist
Collect and processed the daily, weekly, monthly, and quarterly reports along with for the SOFIA Science department.
Consolidated detailed applications into large power point presentations for meetings
Coordinated travel for Directors
Set up video conferencing equipment for meetings
Ordered business cards, office supplies and office furniture for the department
WJ Communications, Inc. - San Jose, California January 1990 - June 2007
Executive Administrative Assistant
Worked for the Executive VP Sales, Marketing, CEO, Engineering, Maintenance, Human Resources, Accounting, Customer Service, and other departments
Handled extensive international expense reports, travel requests, ticketing, passport distribution, worked closely with the Executives, Directors, Engineers, and the travel agents with scheduling trips, handled all personal documents very secretively
Coordinated catering for large sales training events, created engineering drawings in Visio for drafting, handled important OSHA documents for the maintenance management
Coordinated with accounting by inputting and editing records in Oracle for employees and vendors, helped with collecting time sheets from all employees and making sure they get their paychecks
Coordinated extensive scanning and filing of important documents in a very organized manner
Answered and screened all calls for the company
Handled commissions for all sales international and domestic
Handled personal errands for top executives
Coordinated parties for employees from renting a space, catering arrangements, name tag print outs and give away items for all employees
Worked with Human Resources with setting up special binders for existing and new employees
Coordinated detailed files for Executives, Vice Presidents, Sales and Engineering, input all card scan business cards after all of the shows and travel trips
Community Service
Donated my time as a PTA President at Theuerkauf Elementary School for three years 2007-2010
Coordinated weekly meetings with involved parents, and teachers
Attended all the PTA Santa Clara County meetings, and training events
Attended teacher/principal meetings to get more involved in the school
Heavily involved in selling snacks, dances, and community events to raise money for the school
Handled large fund-raising events, and coordinated with the students, parents, and staff to bring in large amounts of money for new computer equipment, and supplies for the school
Coordinated meetings with other PTA parents while making fun, and crafty things to sell at events
Coordinated with See’s Candy, Costco, major fund-raising vendors for big events, Baskin Robbins, and more
Second Harvest Food Bank – Coordinated donations, and website distribution
I am an absolute trustworthy, reliable, dedicated employee. I am a positive energetic professional and would be a major asset to your company. I am a team player, very helpful, and I am willing to train others. My attendance record is perfect. I have no medical issues whatsoever.
As a student my attendance was 100% with nights after a full day of work, and weekends. I received five degrees in five years.
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