Nathaniel Smith

702-***-****

adthg8@r.postjobfree.com

PROFESSIONAL SUMMARY

Dynamic, meticulous executive assistant with experiencing providing valuable aid and consultancy to senior executives and teams. Expertise in office administration, offsite meeting logistics event organization, and travel arranger. Effective communicator with a history of managing relationships.

SKILLS

●Office Management

●Offsite meeting Logistics

●Filing & Documentation

●Itinerary Management

●Scheduling

●New Hire/ Onboarding

●Event Management

●Coordination

●Relationship Management

●Paylocity Administrator

●Equity research

●Managed multiple Outlook and Google calendars

●Google email management

●Concur and Oracle travel arranger (International & Domestic)

EDUCATION & CREDENTIALS:

Santa Monica College, CA

Technical Proficiencies:

SAP, CTO, Concur Travel, Adobe Acrobat, Photoshop, Microsoft Excel, Word, PowerPoint, Outlook, One Note

Lotus Notes, Concur, Global SFA, Hummingbird, Oracle, Google Suite, Paylocity Equity Research Systems: Bloomberg, Thompson One, Moody, S&P, Yahoo Finance, Intralinks, Syntrax

EXPERIENCE:

eTeam Inc. Contingent worker @ Intermountain/ SCL Health 02/24/2022 to 10/2022

Administrative Assistant Remote supporting two Directors.

Nursing Workforce Optimization and Float Pools

Calendar management Google and Outlook (Heavy scheduling)

Google Email management

Expense reports SAP Concur & Oracle

Concur and Oracle travel arranger (Domestic)

Order office supplies

Meeting arranger (catering if needed)

Gatekeeper

Department point of contact

Format reports from Wand to excel

Managed department calendar for PTO inputs, Birthdays and Time off

Attended daily huddles on behalf of my director

Some note taking as needed

Instructed other staff on how to arrange travel and expense reporting

Special projects as needed

Jeanne Ramsey-Cooper/The Food Bank of Southern California 05/2020 to 02/2022

Remote Personal and Executive Assistant to CEO

Aided the CEO of a California NON-PROFIT With daily duties such as calendar management, deliveries and collections, travel arrangements, and errands as needed.

Scheduled high volume donated food from various vendors in the southern California region.

Tracked spending for items ordered including furniture, appliances, construction, and demolitions.

Special projects as needed.

Ordered equipment as needed

Updated excel spreadsheets

Faxing, copying, scanning filling

Travel arranger

BC forward Inc. contractor for Anthem Blue Cross – Remote NV 11/2021 to 01/2022

Administrative Assistant

Contacted former and current anthem subscribers to explain the new products Anthem was offering to retain current clients and/ regain former memberships.

Updated new clients’ spreadsheets.

Set up appoints for the sales department.

Maintained sales departments calendars.

Appointment scheduling

Well Care Pharmacy Inc Behavioral Health - Las Vegas, NV 06/2018 to 01/2020

Senior Administrative Assistant

Provide high-level organizational support to executive staff and other team members.

Fill in for safety patrol.

Distributed medications to residence.

Monitored more than 90 residence that was housed at our Annex location.

Prepared meals for residence.

Kept track of members doctor appointments.

24-hour Scheduling for 3 facilities and more than 30 onsite team members

Track expenses in collaboration with management, process expense reports and administer corporate credit cards.

Manage schedules for 48 employees, travel itineraries, and calendar events.

File and maintain medical and financial records.

Oversee coordination of events.

Prepare invoices, reports, memos, letters, financial statements, and other documents for review.

Manage and order supply inventories.

Arrange meetings.

Selected Contributions: Streamlined operations and management by drafting most forms and documents used by management and executive teams.

Ideal Shipping Solutions - New York, NY (contract). 2017 to 2018

Executive Assistant to Owner

Advised and assisted owner and staff and teams on organizational matters.

Managed calendar events, coordinated meetings, arranged itineraries, and maintained office supplies and inventories.

Executed cost-saving negotiations on supplies and services.

Engaged and coordinated activities with suppliers.

Coded, tracked, and submitted invoices for payment to accounts payable.

Wrote and edited department correspondence letters and emails and sorted mail.

Selected Contributions: Improved service delivery by building and maintaining company sales database in client relationships management system.

Herbalife International - Career Group - Torrance, CA (contract). 2014 to 2014

Executive Assistant to SVP, Quality Control

Provided executive assistance for three vice presidents.

Created monthly global quality management reports.

Coordinated logistics for international packages, reports, and requested samples.

Prepared monthly global consulting fee reports.

Performed filing and budget monitoring.

Engaged with stakeholders and external consultants such as Price water house Cooper, Deloitte & Touché, and KPMG.

Ensured financial compliance, addressed auditors, and assisted IRS and government agencies in auditing inquiries.

Travel arranger for more than 25 employees and clients both (Domestic and international)

Prepared and reconciled department invoices, maintained file room, edited consulting agreements, and drafted expense reports.

Travel arranger (International & Domestic)

Diamond Resorts International - Las Vegas, NV 9/2011 to 10/2013

Executive Assistant to CAO (Chief Accounting Officer)

Aided executive staff with daily duties such as calendar management, deliveries, collections, travel arrangements, and errands.

Oversaw financial management, tracking expenses, administering corporate credit cards, and submitting departmental invoices.

Conducted filing and documentation, preparing invoices, reports, memos, letters, financial statements, and more.

Organized company events.

Selected Contributions: Appointed as SAP Concur administrator to coordinate travel and expense management

Concur Administrator

Filing, faxing, scanning.

Oracle time keeping edits

Special projects as needed

Department Travel arranger for more than 25 employees and clients both (Domestic and international)

Put together power point presentations

Meeting arranger on and off site

Live Nation Inc. Beverley Hills, CA 11/2009 to 9/2011

Facilities Coordinator

Tracked assets for international concerts and performances organized by Live Nation Entertainment.

Monitored department shipping budgets and prepared international shipping documents.

Coordinated new hires, relocations, and terminations in collaboration with director of facilities and human resources.

Purchased and managed inventory of company assets such as mobile phones, computers, and game consoles.

Monitored international shipping, verifying received assets at all global meeting locations.

Coordinated new hires, relocations, and terminations in collaboration with director of facilities and human resources.

Purchased and managed inventory of company assets such as mobile phones, computers, and game consoles.

Monitored international shipping, verifying received assets at all global meeting locations.

Selected Contributions: Streamlined operations by implementing new office procedures with approval of facilities director and vice

VP of purchasing.

Selected Contributions: Streamlined operations by implementing new office procedures with approval of facilities director and vice

VP of purchasing

Covered for receptionist during his/her absences

Stocked the kitchens with snacks

Supervised both the receptionist and the parking staff

Distributed concert tickets to the staff and public

Sony Corporation Los Angeles, CA 2/2007 to 10/2009

Content Operations Coordinator

Assisted senior vice president of content operations and vice president of technology. including administrative assistance to the Director of Content Operation Maintained executive calendars and coordinated meetings for SVP of Content Operations and Technology; VP of Content Operations and CRM; and VP of Technology including reserving conference rooms through Receptionist, booking projectors through Manager of Operations, set-up conference call bridges, ordering lunch (if necessary) and set up, as well as cleaning all rooms when meetings have ended. * Responsible for the purchasing and inventory of company assets such as Blackberries, computers, PlayStations, etc. * Coordinated shipping of company products worldwide: Monitored, tracked, and verified received assets or product to all Sony's global locations, as well as masters received from other production studios. * Worked with 3rd party Recruiters to schedule interviews for VPs and Managers for all positions.

The Bank of New York Mellon Corporation

Administrative Assistant & Equity Research Assistant 07/2006 to 07/2007

Prepared and gathered data/credit information, financials, 10k's, on companies on behalf of BONY Client Executives. * Conducted heavy research via Moody's, S&P, Intralinks,, Syntrak and various Internet sites. * Pulled analyst reports/equity research via Bloomberg, Thompson One and other programs. * Assembled and created target marketing materials for presentations to new and existing clientele. * Maintained 3 high activity calendars for the purpose of meeting tracking/scheduling and new or existing travel arrangements. * Coordinated and executed planning for special events hosted by The Bank of New York, along with companywide parties. Research companies looking to raise money for the purpose of going public and or a credit facility. Heavy calendaring and via outlook, Travel Arranger via Amex Travel, Special projects as needed.

Advanced Medical Optics, Inc. – formerly Allergan 12/2004 t0 1/2006

Executive Assistant to VP Treasury, Tax & Strategic Sourcing

Coordinated and distributed monthly global eye care and management reports for a total of 25 countries. * Worked as the department Logistics coordinator for international packages, reports and requested samples. * Prepared monthly worldwide consulting fee reports for upper management including filing and budget monitoring per engagement letters * Served as company contact for outside consultants (Price Waterhouse Coopers, Deloitte & Touch, KPMG, Ernst &Young) * Prepared Due Diligence for auditors, and answered inquiries by US IRS, and additional local government agencies. * Arranged all foreign and domestic travel for 25 plus employees, clients and their family members as needed.

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