Executive Assistant Office Manager
Resume:
KRISTI REISER Sr. Executive Assistant
JOB RESPONSIBILITIES
EXECUTIVE ASSISTANT RESPONSIBILITIES
Work closely with the executive(s) working as their business partner anticipating their business needs, providing time management and strategic business planning.
Act as a gatekeeper and point person for executives’
Prepare meeting presentations, redline, and edit documents on behalf of executives in preparation meetings.
Maximize efficiency for c-level executives, while juggling multiple deliverables with competing deadlines.
Liaise and schedule meetings between the executive team and cross- functional partners, stakeholders, strategic business partners, board members and others.
Provide support and execution of strategic initiatives. Responsible for deliverable management.
Prioritizing meeting requests and drafting emails on their behalf, etc. on a daily basis
Heavy calendaring for multiple executives in various time zones including international and providing calendar management
Email vetting for executives, compose and prepare correspondences
Ability to prioritize and handle multiple assignments at any given time all while maintaining commitment to deadlines
Handle complex and detailed travel coordination for both domestic and international travel and providing detailed itineraries (flights, hotels, meeting locations, restaurants, etc.). Compile travel documents and meeting materials in preparation for business trip.
Responsible for meeting minutes in all executive, company, and board meetings.
Exceptional verbal, written and interpersonal communication skills.
Responsible for managing admins and their overall performance through a mentorship program.
Expense reports, CC reconciliation, department budgets, chargebacks, refunds, AR/AP, and other financial responsibilities
Provide support to various teams as needed (i.e. Customer Success, Sales, Operations, Marketing, Engineering, etc.)
PROJECT MANAGEMENT & REPORTING
Oversee special projects and strategic initiatives and ensuring time sensitive issues are handled with urgency and deadlines are met.
Prepare daily, weekly, monthly and quarterly reports with detailed information and update database/CRM
Prepare and track inventory and forecasting reports
Create and manage various spreadsheets tracking sales, inventory, KPI’s, etc.
Proven record of exceptional multi-project management skills PROFILE
Dedicated Executive Assistant to
senior level executives for over 15
years. I find the most efficient ways to
effectively support and provide a
positive impact to a company’s long-
term success. I bring a business
partnership approach and build
professional relationships within
organizations along the way.
I have been a key component in both
established and fast-growing startup
companies with a proven track record
of assisting, managing, mentoring and
leading during many phases of rapid
growth.
CONTACT
********@*****.***
www.linkedin.com/in/kristi-reiser-
2aa2ab153/
SKILLS & CHARACTERISTICS
MS Office Suite/365
G-Suite
Slack
Workday
Insite
Zoom and WebEx
Concur
Notion
C-Vent
Oracle
JIRA
CRM databases
Contract management
Problem solving skills
Leadership skills
Self-starter
Analytical and detail oriented
Outstanding organizational skills
Poised under pressure and tight
deadlines
Strategic thinking
Resourceful
Excellent listener
Outstanding time management
skills
Exceptional written and oral
communication skills
Exceptional skills with multi-
project management
Tech savvy
EVENTS
Budgeting, planning, organizing and handling all logistics for onsite and offsite events such as Sales Kick Off, Town Halls, Summit Retreats, Quarterly Business meetings, All Hands, Team Events, Virtual meetings, annual company events (summer and holiday parties) and Tradeshows of all sizes.
OFFICE MANAGEMENT & MENTORSHIP
Maintain internal distribution lists, organization charts, contact information, etc.
Create and implement new efficient models and development of SOP’s, while created efficiencies, consistency, and precision throughout the office.
Manage and run a mentorship program for various departments providing support, and guidance to the team(s) as needed ensuring positive team impacts, and happy people culture bringing teams together as one.
Manage incoming/outgoing mail, office supplies & office appearance
Partner with HR on headcount, space management and organizational restructuring, onboarding and off-boarding, resume vetting, interviews, new hire paperwork, etc.
Vendor management, maintaining vendor relations, negotiations, managing invoices.
Handle all SWAG, employee milestone gifts, flowers, company acknowledgements, new hire gifts and much more.
PROFESSIONAL EXPERIENCE
CRUMP INSURANCE, SALT LAKE CITY, UTAH (REMOTE)
SR. EXECUTIVE ASSISTANT & OFFICE MANAGER
(SUPPORTING THE CEO AND SVP OF SALES)
2018-CURRENT
DOMO, AMERICAN FORK, UTAH
EXECUTIVE ASSISTANT OF OPERATIONS
(SUPPORTING THE COO AND SVP OF OPERATIONS)
2014-2018
XI3, SALT LAKE CITY, UTAH
SR. EXECUTIVE ASSISTANT, BUSINESS PARTNER TO C-SUITE OFFICE MANAGER
2005-2014
(SUPPORTING ALL C- LEVEL EXECUTIVES)
Contact this candidate