Administrative Assistant Document Controller
Resume:
SOM PRAKASH SHARMA PANTHI
Nepal
+977********** *************@*****.***
Personal Summary
Experienced Administrative Assistant/Clerk with more than 8 years of experience working in Qatar and Malaysia.
Multifaceted Administrative Assistant/Clerk with an extensive background in a variety of office administration duties. Works well in high-pressure settings with minimum supervision in both leadership and team roles. Especially effective at fielding phone calls, coordinating with clients and serving as the liaison between different branch offices
Objective
I am looking for a challenging job with a rapidly growing organization that can provide me with a range of goals and job objectives within a contemporary and economical business setting. Experience
Self Business
Owner
Sahavagi,Nepal
Admin Officer
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Blackcat Engineering and Construction WLL,Qatar 2010 - 2015 Technical/Admin Clerk
Reporting to Project Manager
Providing support to the company through both Administrative and clerical duties. Arranging Weekly Project Management Meeting, Monthly forecast Meeting of all Project Managers. Collecting data from all department (HSE,QA-QC,HR,FINANCE,ENGINEERING,PROCUREMENT for preparation of weekly management report for Top management. Collecting the timesheet of hiring manpower from site, checking and get the signature of concerned Project Managers and submit to finance dept.
Collecting the invoices tickets and get signature from concerned person and submit to Finance department. Follow up of pending invoice and SC variation to Projects Managers Distribution of Employee’s Assessment to concern supervisor, project managers. Updates of leave application of Workers and Staff in system. Preparing MTO as per requirement
Arrangement of transport for site visit from head office Making Daily manpower Report staff/workers(hired/own company) Updates of Engineering Distribution and progress report in system as per site Planning Engineers and Supervisor reports.
Updating of overall manpower job location as per assigned by the Planning Engineer for the requirement of projects.
Find out the left out manpower from Engineering Distribution and updates in system. Providing manpower full information to Planning Manager/ Engineer Key in Project Progress Report quantity/Values (per activity) into progress report daily wise. Hire in manpower as per the requirement of the projects in case of shortage of manpower for short and long periods.
Preparation of subcontract for the hired manpower. Appending new hiring manpower in system and create new card number and sent site for their records. Updating the Manpower requirement of all projects as per receives from site and preparation of Overall manpower reports.
Hiring manpower timesheet check and forward it to supplier for Invoices. Monthly Accommodations requirement report as per the project forecast plan Submission of gate pass request to HR Dept.
Maintain files and records so they remain updated and easily accessible Manpower mobilisation and demobilisation updation in system as per site report. Timesheet checking of manpower for payment as per timeeeper records. Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.) Answer the phone to take messages or redirect calls to appropriate colleagues Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.
Undertake basic bookkeeping tasks and issue invoices, checks etc. Take minutes of meetings and dictations
Assist in office management and organization procedures Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages Assist in making travel arrangements and booking venues for conferences and events Perform other office duties as assigned
2007 - 2010
1991
1989
TTM Manufacturing SDN BHD,Malaysia
Document Controller
Copy, scan and store documents
Check for accuracy and edit files, like contracts
Review and update technical documents (e.g. manuals and workflows) Distribute project-related copies to internal teams File documents in physical and digital records
Create templates for future use
Retrieve files as requested by employees and clients Manage the flow of documentation within the organization Maintain confidentiality around sensitive information and terms of agreement Prepare ad-hoc reports on projects as needed
Updating and creating weekly and monthly reports of distribute controlled copy Records maintaining in Master file
Updates of BOM (Bill of Materials) as per the Engineer's documents Keeping Records of Daily Production
Check the incoming goods as per BOM part number
Keeping records updates of Staff/Workers in system Receiving phone calls
Distribution of mail.
Distribution of BOM to all departments.
Education
Dakha Devi Rasiwasia College
High School Diploma
R. H. V. Chabua, Assam
School Leaving Certificate
Skills
Microsoft, Office Administration, Office Management, Reception, Multitasking, Customer Service, Word,excel,power point,Outlook
Interests
Chess,Football,participating Social activities, Surfing from internet Languages
English, Indian, Bengladeshi, Nepalese, Malay
Personal Details
Date of Birth : 16/02/1973
Marital Status : Married
Nationality : Nepalese
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