Administrative Assistant Coordinator
Resume:
Ladson, SC *****
843-***-****(c); 843-***-****(w); 843-***-****(h)
**********@*****.***
Nandla R Hayes “Nan”
OBJECTIVE Seeking full-time, permanent employment as an Administrative Assistant. SKILLS & ABILITIES MS Outlook, Word, Excel; Colleague, Adobe, Gmail, digital signatures, MS Teams, Webex; Internet; familiar with Power Point, Publisher, NEOGOV, OneDrive and Sharepoint Detail oriented; team player, dependable; multitasker; possess strong organizational skills; articulate well both written and verbally; perform job duties with minimal supervision; operate computer, copier, scanner and fax machines
EXPERIENCE Trident Technical College
February, 1990 – Present (full-time, permanent 1990-2016) and most recently (part-time, temporary 2017-Present) Served as Administrative Assistant to six Deans (due to their retirement, promotions and/or other)
• Managed the Dean’s calendar
• Composed correspondence for the Dean’s approval/signature as well as generic correspondence
• Coordinated and attended meetings; prepared minutes; sent out email reminders for action items
• Maintained confidential files on adjunct instructors; worked closely with new and returning adjuncts for Human Resources’ onboarding process; forwarded documents including disclosure statements for background checks, bank information for direct deposit, I-9 forms, transcripts, etc.;
• Maintained confidential files on students to include SLED reports, Health Assessments, etc. for clearance to enter supervised field placements required for graduation
• As cardholder of the purchasing card, served as Procurement Liaison between the Dean/Faculty and the Procurement Office in accordance with provisions of the Purchasing Card Program Cardholder Manual;
• Managed a department’s grants and monitored expenditures within the scope of the grant’s terms and limitations; provided periodic spreadsheet reports
• Ordered office supplies for the division and maintained adequate inventory; placed orders online for faculty; reconciled purchasing card bank statements with orders placed/received during the month; monitored budgets closely and kept the Dean apprised of departmental balances
• Prepared professional development travel requisitions (both in-state and out-of-state) for the Dean and Faculty; upon return, processed reimbursements and reconciled receipts against the travel authorizations
• Required to meet new and recurring deadlines within the division and the college
• Weeded files according to the South Carolina Records Retention Policy
• Supervised two work-study students and one part-time classified employee;
• Developed a training manual for Administrative Assistant position Dorchester County Career School
August, 1984 – August, 1989
Served as Secretary to the Director/Payroll Specialist
• Attended monthly meetings and transcribed minutes; disseminated copies to the Board members, prepared packets for the monthly meetings
• Processed payroll for 25+ employees; distributed checks and W-2 forms; prepared payroll reports; processed changes for employees (W-4 forms, address changes, etc.)
• Provided administrative support to the Board Attorney, as needed EDUCATION Trident Technical College (51 credit hours with 4.0 GPA) REFERENCES Dr. Michelle Caya, Dean,
Humanities & Social Sciences
Trident Technical College
********.****@***********.***
Mr. Steven Kashdan
Academic Program Coordinator, Human Services
Trident Technical College
******.*******@***********.***
Cindy Greenberg
Public Safety Administrative Assistant
Trident Technical College Public Safety
*****.*********@***********.***
Pamela Hicks
Aeronautical Studies Administrative Coordinator
Trident Technical College
******.*****@***********.***
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