Terminal Manager Executive Secretary
Resume:
CURRICULUM VITAE
Syed Sulaiman
Contact No: +919*********
E-mail: ****************@*****.***
Educational Qualification: B.Sc.Computer Science
DPCS (Data Preparation Computer Software)
English Typing (with excellent speed)
Working Experience: 19 Years, self-starter, handles matters independently, Have sound working knowledge of MS office latest-
Word/Excel/Power Point,Email/Internet, with an
Additional knowledge of computerized ship operation
(Sparcs/Express).
ABROAD
Safari group of companies Saudi Arabia Ltd.
(I.S.O Certified)
K.S.A
Payroll Officer, from April 2015 to May 2019.
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• Calculating the number of hours worked by every employee as per the time report.
• Calculating business trip payments as per the documents (boarding pass, hotel bills etc) submitted.
• Ensuring all payroll transactions are processed efficiently.
• Collecting, calculating, and entering data in order to maintain and update payroll information.
• Resolving payroll discrepancies.
• Maintaining payroll operations by following policies and procedures of company.
• Calculating the amount of money owed before issuing payment via bank transfer, cheque or cash.
• Processing expenses, sick, holiday, maternity pay etc.
• Answering staff questions relating to issues such as pay slips or time reports.
• Calculating overtime and payment increases.
• Calculating bonuses and allowances.
• Preparing employees’ compensation by the end of each month using payroll software.
• Distribute payment statements and gather signed receipts.
• Enter new employees’ data (e.g. bank accounts).
• Time-management skills.
INDIA
Job Works Raichur (Karnataka)
My own business from Feb 2012 to April 2015
• Preparing different kinds of letters & agreements as per the customer requirement like sale deed, rental agreement, lease agreement etc.
ABROAD
M/s. Kettaneh Construction Saudi Arabia Ltd.
(I.S.O Certified)
K.S.A
Executive Secretary to General Manager, from Oct.2010 to Nov.2011. Duties & Responsibilities:
• Providing overall secretarial assistance to General Manager along with different administrative responsibilities such as preparing meeting schedules, arranging appointments, air booking and documentation.
• Preparing letters, inter-office memos concerning various subjects, providing information through e-mail where necessary, and maintaining record of employees.
• Filing various up-to-date documents, computerized as well as manually in a professional manner. Page 3 of 5
M/s. Al Basti & Muktha LLC
(ISO-9002)
Dubai, UAE
Executive Secretary to Sr.Project Manager, from Sept.2007 to Dec.2009 Work Responsibilities:
• Preparing letters to Consultants & Contractors.
• Preparing Request for Information (RFI)
• Preparing various logs such as Cost submission, Submittals logs etc.
• Maintenance of Non-conformance reports, site observation note logs of the sites and shop drawings submittal preparation.
• Maintenance of site instruction log, attending telephone calls, arranging site meeting and other administrative functions like updating the staff list, preparation of statutory statements. International Ports Services Co.Ltd.(ISO certified)
(Dammam Container Terminal)
K.S.A
Worked as an Executive Secretary to the Terminal Manager (Chief of Operations department) in a multi national British-American container handling company managing Dammam Container Terminal (King Abdul Aziz Port) from March 1998 to May 2004.
Duties & Responsibilities:
• Assisting the Terminal Manager (British) and Operations Manager (Saudi) on their requirements.
• Providing overall secretarial assistance to both the Managers along with different administrative responsibilities such as preparing meeting schedules, arranging appointments, air booking and documentation. Generating various operations related reports by computer, arranging licenses, Port entry pass, Iqama and their renewals.
• Maintaining complete up-to-date manual as well as computerized vacation/leave record of departmental staff.
• Preparing weekly/monthly manning schedule (duty rosters) of various sections within the department. Page 4 of 5
• Attending various telephonic queries from shipping Agents & Cargo owners with regard to Ship/Cargo operations and providing them the required information
• Preparing daily faxes, inter-office memos concerning various subjects, providing information through e- mail where necessary, and maintaining daily timekeeping record of various sectional staff within the department, and all kind of operations related to documentation job.
• Filing various up-to-date documents, computerized as well as manually in a professional manner. Additional Job:
• Providing assistance in the operations “Control Tower” whenever necessary in the job of “Equipment Controller”.
• Updating the live ship operation (discharge/loading of containers)in computer (SPARCS system), facilitating the proviso of required equipment in the operations in co-ordination with the equipment foreman and the ship foreman with the use of Radio (Base Station)
• Providing assistance in the “Control Tower” in the job of “Yard Planner”, after the containers been discharged from the ship, giving position numbers to the equipment operators via VMT(vehicle mounted transmission) with the use of computer (Express system), in order to keep the containers in proper position for the purpose of customs’ inspection.
ISO Internal Audit:
Since the company has been ratified by the ISO-9002 certification, I was given a responsibility by our company’s management on behalf of the operations department to work for the above reason as “Internal Auditor” in order to confirm the quality system within the department in line with the “quality policy statement” of the company. As such, I serve up successfully to the entire satisfaction of the management and played an important role for the ISO-9002 certification.
M/s. Al Khudair for Trading and Contracting Co.
Al-Khobar
K.S.A
Worked as an Executive Secretary to General Manager from May 2005 to Aug 2006. Duties & Responsibilities:
Assisting the General Manager on his requirements, like sending quotations to the concern companies, receiving faxes from different companies and replying them accordingly. Preparing meeting schedules, arranging appointments, air bookings, maintaining complete up-to-date manual as well as computerized vacation/leave record of department staff, preparing inter-office memos concerning various subjects, providing information through e-mail where necessary, filing various up-to-date documents, computerized as well as manually, in a professional manner. I was also given a job of “System Administrator” for the RMS (Retail Management System) software for the readymade garments, maintaining point of sale, warehouse inventory etc. As such, I serve up successfully to the entire satisfaction of the management.
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Personal Details:
Date of Birth : 03/12/1971
Religion: Muslim
Nationality: Indian
Marital Status: Married
Permanent Address: H.No.1-3-285/36
Sukshanti Colony, Asapur road
Raichur-584101
Karnataka-India
Languages Known: English,Arabic,Urdu,Hindi,Kannada,Tamil & Telugu.
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