Project/Estimating Coordinator
Resume:
Employment History
Sr. Project Coordinator, Webcor Builders, LLC
*/**/**** - */**/2022
Below are some (not limited to) contributions while supporting the 1951 Shattuck Avenue Apartment Project: Project set up/Compliance/Accounts Receivable/Accounts Payable
OCIP/CCIP/Wrap-Up Insurance enrollment/onboarding
Subcontract compliance review & tracking
Salary & Field Craft payroll processing
G702/G703 Payment Applications to Owner
New Vendor set up/compliance maintenance
Project/Estimating Coordinator, Garney Pacific, Inc. 7/1/2019 - 7/1/2021
Below are some (not limited to) supportive roles for multiple projects:. Project set up/Compliance
Review and execution of new contract (bonding/surety ordering & management
ordering/management of all insurance/permits & city/county business licenses per con- tract specifications)
OCIP/CCIP/Wrap Insurance enrollment
Subcontract set up (creation/tracking/insurance & document tracking)
Certified payroll (DIR reporting/managing subcontractor submittal’s & compliance)
DAS 140/142 reporting
Preliminary notices to Owner for private projects
Job Closeouts
HR
Administer new hire onboarding process
Process payroll for field crews and management team
Requests for dispatch and union transfers
Process terminations
Administer safety training (in Safety Officer’s absence)
Set up field crew iPads
Go-to personnel for HR changes/questions
Bid Coordinator
Gather plans/review specifications for qualification, reported directly to Chief Estimator following review of contract documents
Liaison between Subcontractors and Estimating team
Market good faith effort advertising per specifications (DBE,HUD,SBA,WBE)
Attend pre-bid meetings as needed
Request bid bonds/surety based on project specifications/addenda
Complete & Notarize bid documents for submission
Maintain & update internal & external plan-room/estimating calendar
Fill in bid form and deliver all bids under high time pressure & attend/report bid open- ings to team
Complete extensive pre-qualifications & supply supporting documents
Maintain scanned documents of submittals for reference
Go-to personnel for all Ca bidding inquiries
Manage estimating email & correspondence with subcontractors and owners Profit Center Lead Roles
Bonding & Insurance Lead
Public Works Bid Lead & Qualifications/ Marketing Lead AP/AR
AR deposits
Payment application reconciliation G702/G703 forms
Coordinate and lead AR meetings
Gather and create lien waivers/other required documents for pay application submittals
Enter owner billings and change orders into Viewpoint & Spectrum
Owner change order entry
Set up reoccurring rental payments for yards
Project/OH/late charge account invoice approval
Job cost adjustment journal entries
Field crew/management credit card allocation/approval
Enter month end job cost adjustments/projections California Notary
Commission No. 2352495, exp March 20, 2025
CPR/First Aid Certified
EMS Safety Certification AED, Adult CPR & First Aid Self Employed Hairstylist
2005 – 2019
Managed all aspects of the business including but not limited to: accounting, tax preparation, scheduling, inventory management, equipment maintenance, and continued education. Maintain a consistent, loyal client base by providing excellent customer service and genuine people skills. Hairstylist, Victoria’s Salon
12/2003 – 9/2005
Secretary 3, Lawrence Livermore National Lab
6/2003 - 12/2003
Main contributions included: recording and maintaining detailed information from our recycling/waste management team, answering phones, file requests from chemists and travel arrangements for multiple staff
Assistant Office Manager, Payroll Clerk, DMV/Contracts Clerk & Personnel Coordinator, Lithia Motors 1/2000-6/2003 (Positions held during this time)
Assisted the Office Manager with month end closing procedures, attend managers meetings, be a liaison between business office staff and management. Trained and as- sisted new employees, supported office staff with problem solving & supported office Manager with special assignments. Processed payroll for over 250 employees. Responsibilities included varied payroll for hourly, salary and individualized pay plans. Developed familiarity with labor compliance per Lithia’s union agreement. Auditing assigned GL accounts, worked directly with the GM & HQ regarding any accounting or employee related issues. DMV/Contract Clerk is responsible for posting all new and used car deals into ADP accounting software, processing DMV licensing paperwork, counting and depositing all down payments received from the previous evening sales and auditing of assigned GL schedules. Personnel Coordinator is responsible for advertising available positions within dealerships, interviewing potential candidates, explaining our companies benefit program, initiat- ing and recording reference checks, administering pre-employment testing and ensuring accuracy of on boarding documentation. Weekly activity detail & tracking reports for HQ. Attend and actively participate in weekly department Manager’s meetings, conduct exit interviews and termination processes & reported directly to GM. Erin Nicolaus
*******@*******.***
Contact this candidate