Carolyn Grady

***** ***** *****

Grand Island, FL 32735

352-***-****

OBJECTIVE

Meticulous office manager, computer processing professional seeks challenging position, to contribute my extensive office management, communication and accounting skills to benefit your organization.

SUMMARY OF QUALIFICATIONS

Provide administrative support to the Capital Asset Disposition Group.

Proven success during 17 years of Business and Office Management.

Demonstrated the ability to handle large volume of responsibility with minimum supervision.

Computer Literate: Microsoft Word; Microsoft Office; Excel; PowerPoint; Access, Quick Books

Achieved strong customer service and excellence telephone skills that aids in the ability to deal with high volume of customer contacts.

Eager to contribute to the growth of a progressive company with quality products or service.

Professional appearance and advanced interpersonal communication skills.

Highly motivated, strong work ethic, available as needed for training, travel, overtime, etc.

Accounting Major, Southern University, Baton Rouge, La. 1975-1978

PROFESSIONAL EXPERIENCE

PEOPLE READY - Leesburg/Eustis, FL 02/2020 – Present

Office Associate

Performing office duties, such as answering phones, assisting customers with their application when applying for assistance, filing, sorting, taking messages, making binders, making copies, making phones calls to clients, and assisting other department with over flow.

CIRCLE K – Alexandria, La 05/2017-12/2019

Store Manager

Manager a staff of 8 people having total responsibility of the store and how it is manager, controlling inventory and cash flow. Making grocery orders, stock coolers, doing back office paperwork, maintain banking policies, running cash registers, cleaning parking lot, make sure all equipment was functional, keep store appearance customer ready, doing payroll weekly, attending and having daily staff meeting, making weekly schedules, checking in vendors, total control of the store operations.

CIRCLE K – Lafayette, La 05/2013-05/2017

NETP Facilitator/ Store Assistant

Responsible for maintaining Training Center and holding training session for all new hires, sit in on open interview sessions, handle the on boarding process for all new hires, daily interaction with Arizona HR Offices, Lafayette Corp Office point of contact for HR responsibility, have input on the hiring candidates, assist store managers at any and all stores upon request, providing customer service, prepare daily store paper work, bank deposit, loading ATM Machine, running cash registers, maintaining store and its appearance, receiving vendor deliveries and overseeing CSR’s

JTC TRANSPORTATION – Opelousas, La 05/2010-12/2019

Co-Owner, Office Administrator

Co-Manager Home transportation business, daily dispatching of driver, transmitting bills of lading after delivery, bidding on loads to be delivered, scheduling load pick ups and delivery to vendors, maintain phone calls, communicating ETA for driver doing down time, scheduling and maintaining vehicle maintenance to ensure DOT requirements are met.

DESPERADO'S OF ACADIANA-Carencro, La 10/2006-05/2011

Office Administrator, Operations

Full Office duties such as, Human Resources responsibility, maintaining employee records, payroll activities, administration requirements, handling all account receivables, and account payables, making bank runs with deposits, process tax payments such 941's, customer service interaction for internal/external customer, maintain office equipment, ordered and maintain office supplies, prepared/manage staff work schedule while managing staff daily.

LAFAYETTE COCA COLA-Lafayette, La 10/2006-09/2010

Accounts Receivable Specialist, Route Settlement

Balancing driver routes at the end of shift, by verifying checks written, money collected and processing routes thru Gulf 400 system. When all routes are balance, the close of day began, by combining all monies, double counting, all checks verified, and bank record matches with Gulf 400. Prepare monies and checks for intertrust. Run Reports, charges and bank reconciliation. Store monies and charges in safes. Lock all safes and cashier’s room.

UNITY HEALTH SYSTEMS-Rochester, NY 10/2000-06/2006

Accounts Payable Specialist, Financial Services

Responsible for handling accounts for alphabets F-O, processing the invoices for payment using the SMS Computer System. Working with Purchasing Department to get the approved documentation to process the invoice for payment. Handling customers services calls from the vendors and resolving problems with our accounts. Reviewing the Accounts Payable register for errors that may have resulted from data entry. Filing all the processed invoices in alpha order to be matched with the check run. Preparing checks to be mailed to the vendors for amount owed. Floating to other areas to help out where needed.

XEROX CORPORATION-Webster, NY 04/1997-02/2000

Training Coordinator, Engineering Excellence Institute

Review and implement class requirements. Check availability of room space. Schedule and nor cancel training activity. Contact training instructors for availability. Register students. Prepare class rooms with course materials needed for student participation. Assist instructors with additional course material. Utilize the ONTRACK Data Base to input all training activity. Submit all instructor and vendor payment request to administrative assistant for processing.

XEROX CORPORATION-Webster, NY 10/1978-05/1994

Inventory Manager, Century Production Line

Began with the company as a Locator Clerk working my way through positions with responsibilities that included batching, processing, and controlling material movement in and out of warehouse. Controlled critical material requisitions via computer systems such as EPPICS, PAM, MLS, PISCES, and ICON, ensuring proper routing an ordering storage materials.

Resolved Internal/External customer’s part delivery problems. Received and processed emergency procedures for critical parts used to maintain the operations of several production lines. Maintained logs of critical parts on a purge hold list. Served as administrative assistant to the acting manager.

Received Foreign Trade Zone Trailers and processed piece part for the Production Line. Verified part numbers and quantities against manifest to assure what was shipped. Conversed with customs to resolve all problems associated with the Foreign Trade Zone Trailers. Forwarded all documentation from trailers to the Customs Administrator. Interfaced with Corporate Trucking to coordinate trailers for loading and unloading materials.

Maintained $1,000,000 worth of inventory and consistently obtained a 99% cycle audit ratings. Analyzed stores balance report to assure accurate stock balances. Completed and maintained Bill of Lading for material tracking.

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