office professional
Resume:
Tracy Jenkins
Office Professional/Paralegal
Norfolk, VA 23503
adtc80@r.postjobfree.com
adtc80@r.postjobfree.com
Authorized to work in the US for any employer
Work Experience
Paralegal/Legal Assistant
Wolcott Rivers Gates - Virginia Beach, VA
October 2021 to Present
I am currently a Senior Legal Assistant to 2 attorneys specializing in Eminent Domain and Trust and Estate Litigation. When i arrived, I was solely responsible for updating a back log of 5 months (due to no support for covering attorneys) for over 120 heavy litigation files to include updating filing, retrievals, attorney calendars, case deadlines, etc. I maintain docket control and have continuous interaction with court personnel. Have extensive knowledge of litigation practices and am very confident in my profession. Multitasking and attention to detail are a given.
Independent Contractor - Case Manager/Paralegal
Norfolk, VA
August 2021 to Present
Act as an independent contractor Case Manager/Paralegal. My last assignment involved aiding in the reopening of a branch office for a law firm that had closed down due to COVID. This involved a case load of over 152 clients in the personal injury industry. My tasks included intense client interaction, gathering medical provider information, constant communication with the attorney as to updates regarding liability acceptance/denial status, UM/UIM coverage, client treatment status, handling demand packages, and more. Within my 1st week, I settled 5 cases that involved a global offer for 2 of those clients with UM coverage being an out of state policy. I initiated a spreadsheet for internal tracking of all activities that took place on each case. I also have extensive legal experience in Criminal Defense, Domestic Law, Corporate, and Medical Malpractice. I am experienced in various software to include, Litify, Ring Central, Microsoft Teams, Outlook, Microsoft Word/Excel, and other programs. Front Desk Agent
Fairfield Inn & Suites Oceanfront - Virginia Beach, VA February 2021 to Present
Legal Secretary/Paralegal
Ventura Law Associates - Fredericksburg, VA
November 2018 to August 2019
* Responsible for extensive interaction with clients, court personnel, attorneys, physicians, and medical staff personnel.
* Maintain strict docket control for busy firm handling criminal defense and domestic relations matters.
* Draft, prepare and edit all pleadings and correspondence related to criminal defense and domestic relations.
* Generate client billing
* Handle every aspect of criminal cases with the firm to include continuances, discovery process, scheduling, and trial preparation.
,
Management Assistant
United States Marine Corps, Marine Corps University - Quantico, VA October 2015 to January 2017
Served as a Management Assistant for the Civilian Manpower Office as well as being the POC on all personnel matters for HROM, OCHR, TECOM, Base G-1 and other commands on the base.
* Have key role in maintaining Civilian Database containing all MCU employee/billet information. * Aid in the upkeep of the Strategic Work Force Planning (SWP) for all organizations within MCU and the NMMC.
* Responsible for initiating all administrative and human resource actions for 326 civilian positions at MCU to include, recruitment, separations, promotions, contract renewals, longevity increases, classification of Position Descriptions (PDs), pen and ink changes to PDs, salary changes, etc.
* Acts as the HR Liaison between MCU and HROM and OCHR.
* Handle any and all Title 10 Faculty and Executive Administrative contract renewals, longevity increases, incentives, etc.
* Handle daily functions with the Defense Civilian Personnel Data System (DCPDS).
* Constant interaction, both face-to-face and via email, with MCU Civilian employees regarding an abundance of inquiries and demands therefrom on a wide variety of Human Resource issues and policies.
* Coordinates any and all actions for new hires and departures with HROMQ, TECOM payroll specialist, Director, Fiscal Management, Division Directors, and Division Admin Support.
* Maintain records of all MCU positions, to include all vacant and active positions.
* Responsible for maintaining and regulating Telework, as well as Health & Wellness programs for all of EDCOM in the Marine Corps University, to include staying update on federal laws and regulations regarding such programs.
* Prepare Award nomination packets for incentive awards, quarterly awards, etc. for submission to TECOM.
* Solely responsible for the composition of approval letters for Commanding General/President of Marine Corps University, various policies on hiring practices for both General Schedule and Title 10 employees, and other various prose as assigned.
* Maintain documents in electronic files for easy retrieval.
* Integrate data from various types of software to produce reports and worksheets, to include the updating, revising, recalculating and retrieval of new information for same reports and worksheets to meet the necessary requirements of the Command.
* Establish and maintain professional relationships with all organizations within EDCOM, TECOM, external commands, HROM, OCHR, etc. to keep apprised of all goings on within the individual organizations.
* Any and all legal research on human resource issues within the Civilian Manpower Office/EDCOM, pertaining to recruitment practices, EEO complaints, and other issues as they arise. Paralegal/Office Manager
The Marzloff Law Firm, P.C - Stafford, VA
June 2009 to October 2015
Duties included office management as well as administrative and paralegal support to Managing Partner.
* Responsible for handling all aspects of payroll to include but not be limited to drafting paychecks, payroll deposits, etc.
* Responsible for the hiring and letting go of administrative staff Supervise all administrative staff to include preparing all interim (quarterly) and annual reviews.
* Responsible for extensive interaction with clients, court personnel, physicians, and medical staff personnel.
* Maintained strict docket control for busy firm handling criminal, bankruptcy and personal injury matters.
* Drafted demand packages for personal injury cases to include review and organization of all medical records, accident reports, and any other necessary documentation.
* Liaison between attorney and clients.
* Prepared status reports to clients.
* Drafted, prepared and edited all pleadings and correspondence related to criminal, bankruptcy and/ or personal injury cases.
* Prepared bankruptcy filings for entry with the Court via ECF filing system.
* Handled every aspect of criminal cases with the firm to include continuances, discovery process, scheduling, and trial preparation. Simple Wills.
* Extensive calendar maintenance and legal research.
* Ordered supplies and handle vendor contract negotiations. Paralegal
William H. Harris, PLC - Fredericksburg, VA
October 2008 to June 2009
Duties included supporting attorney in all administrative and legal aspects of office.
* Prepared, drafted, and edited any and all pleadings and correspondence related to personal injury cases.
* Transcribed dictation and assisted with trial preparation.
* Acted as liaison between attorney and client.
* Obtained, organized and reviewed any and all medical records and expert reports.
* Extensive interaction with court personnel.
Legal Secretary
Town of Leesburg - Leesburg, VA
February 2003 to June 2003
Temporary Part-Time Position):
* Duties included support to the Town Attorney in a local government setting.
* Responsible for the drafting and review of any and all deeds pertaining to the Town of Leesburg, to include Deeds of Easement, Subdivision, Dedication, etc.
* Reviewed and compared plats, development plans, site plans, performance contracts and license agreements.
* Composed, drafted and edited correspondence, memorandums, agenda items, resolutions, and local ordinances.
* Responsible for familiarity of local land use laws.
* Extensive interaction with Town Manager, Deputy Town Manager, Clerk of Council, internal and outside engineers, planners, attorneys, etc.
P.C., Tysons Comer, VA - Legal Secretary
Miles & Stockbridge, P.C
July 2001 to August 2002
Provided administrative and legal support to Managing Partner and to lead partners of both the Litigation Division and Business Division at the Tysons Corner branch.
* Prepared all legal documents, including any and all pleadings and/or correspondence.
* Extensive interaction with court personnel and firm clients.
* Responsible for maintaining attorneys' calendar.
* Maintained case files and organized materials for trial.
* Handled all billing and time entries for Managing Partner and lead partners.
* Processed check requests and expense reports.
* Handled all travel arrangements for attorneys.
Legal Assistant/Office Manager
Mains & Mains, L.C - McLean, VA
March 1994 to August 2000
Duties as the legal assistant to Senior Partner included the following:
*Monitoring and maintaining court dockets and updating all case files.
* Managed administrative tasks such as scheduling meetings, depositions, conference calls and travel arrangements.
* Typing, proofreading and editing correspondence, pleadings and briefs.
* Assisted attorney in preparing status reports to clients.
* Transcribed dictation and assisted with trial preparation.
* Maintained positive interaction with clients.
* Obtained and organized all medical records and expert reports.
* Extensive research and filing.
* Answered and screened telephone calls to Senior Partner.
* Duties as office manager included
* Working with office staff on the organization and procedures of the firm.
* Handled all client transactions including costs advanced, escrow funds, and client billing.
* Maintained and monitored all accounting transactions including accounts payable and accounts receivable.
* Ordered and up kept all supplies and office equipment.
* Vendor contract negotiations.
* Handled all aspects of payroll account including monthly and yearly tax deposits. Legal Assistant
Nichols, Bergere & Zauzig, L.L.C - Woodbridge, VA
March 1992 to March 1994
Legal Assistant to Domestic Relations Partner.
* Drafting of pleadings and correspondence.
* Transcribing dictation.
* Thorough trial preparation including the preparation of trial exhibits and trial binders.
* Scheduling depositions and setting court dates.
* Generated client billing.
* Filing and upkeep of all case files.
* Extensive interaction with clients.
* Answering and screening telephone calls to attorney. Legal Assistant
Madigan & Scott, Inc - Springfield, VA
October 1990 to February 1992
Duties include general administrative support for Partner in general litigation practice.
* Drafting of correspondence and typing and editing legal documents, including transcribing dictation.
* Scheduling meetings/depositions and telephone conferences.
* Answering and screening telephone calls to attorney.
* Handling monthly client billing.
* Sorted mail.
* Considerable interaction with clients and court personnel. Education
High school or equivalent
Skills
• TYPING (10+ years)
• PARALEGAL (10+ years)
• BANKRUPTCY (6 years)
• EXCEL (2 years)
• Microsoft Office (10+ years)
• Billing
• Legal Research
• Outlook
• Word
• Filing
• Receptionist
• Scheduling
• Organizational Skills
• Microsoft Outlook
• Lexis
• Quickbooks
• Westlaw
• Legal Drafting
• Transcription
• Proofreading
• Office Management
• Recruiting
• Writing skills
• Communication skills
• Criminal defense law
• Family law
• Documentation review
Assessments
Legal Skills — Highly Proficient
June 2019
Assisting practicing attorneys in the preparation for litigation proceedings Full results: Highly Proficient
Administrative Assistant — Expert
November 2019
Using basic scheduling, attention to detail, and organizational skills in an office setting. Full results: Expert
Personality: Hard-Working — Expert
October 2019
Measures a candidate's tendency to be rule-abiding, well-organized, hard-working, confident, and think before acting.
Full results: Expert
Written Communication — Expert
May 2019
Measures a candidate's ability to convey written information using proper grammar rules. Full results: Expert
Food Service: Problem Solving Skills — Highly Proficient March 2019
Measures a candidate's ability to use logical approaches when solving problems in a restaurant context.
Full results: Highly Proficient
Sales Skills: Influence & Negotiation — Highly Proficient December 2019
Using influence and negotiation techniques to engage with and persuade customers. Full results: Highly Proficient
Legal skills — Expert
August 2021
Supporting legal procedures, preparing documents, doing research, and collecting client information in a legal setting
Full results: Expert
Front desk agent (hotel) — Highly Proficient
September 2021
Selecting hotel rooms based on verbal requests and identifying errors in hotel data Full results: Highly Proficient
Advanced attention to detail — Expert
November 2021
Identifying differences in materials, following instructions, and detecting details among distracting information
Full results: Expert
Work motivation — Proficient
July 2022
Level of motivation and discipline applied toward work Full results: Proficient
Legal skills — Expert
August 2021
Supporting legal procedures, preparing documents, doing research, and collecting client information in a legal setting
Full results: Expert
Medical receptionist skills — Expert
August 2022
Managing physician schedules and maintaining accurate patient records Full results: Expert
Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.
Additional Information
**High energy, confident professional with an infectious enthusiasm for any challenge.
**Motivated self-starter with initiative.
** Able to spark interest in individuals to hire my firm.
** Proven track record of problem solving and supporting Managing Partners in legal/executive setting for over 20 years.
** Personally responsible for caseload of over 120 files to include criminal, bankruptcy, and civil litigation.
**Strong reputation both in-house and within the Courts for having a vast and expansive knowledge of the "legal world" without being a "licensed attorney."
** Outsourced and networked the "market" to achieve a high client base.
**Hands-on Leadership skills providing expert support while encouraging others to stay focused in an effort to concentrate on priorities.
SKILLS: DCPDS, SLDCADA, Outlook, Google Drive, TWMS, Advanced MS Office, Word Perfect, Quickbooks, Excel, Compare Write, Front-Page Editing, Lotus Notes, Best Case Bankruptcy Program, Time Matters, ECF/Pacer, OpenOffice, Notary Public, Typing Speed 88+ wpm, member of National Federation of Paralegal Associates
Contact this candidate