Legal Secretary Administrative Assistant
Resume:
Paula R. Boyd
******@***.***
WORK EXPERIENCE:
ROBERTHALF LEGAL – McGinnis Lochridge
Legal Administrative Assistant (Contract Position) (July 2022 to Present)
Assist three partners and one paralegal. Assist with preparation of petitions, pleadings and discovery; proofread and finalize of same; e-file and e-serve documents with both state and federal courts; file documents in i-Manage once accepted by the courts; create/update pleadings and discovery index for each case; prepare engagement letters to be sent to the client; run conflicts reports; issue client/matter numbers; contact courts and calendar dates for hearings, mediations, and meetings; schedule conference rooms; enter time for attorneys; make changes to time after sent to accounting; confirm changes were made; finalize firm invoices to be sent to the clients; enter vendor invoices and expenses into Chrome River to be processed by accounting; enter travel expenses for attorneys; notarize documents; and perform other tasks as assigned.
INSPERITY INC. -- LYNN PINKER HURST & SCHWEGMANN LLP - Dallas, TX
Legal Assistant/Secretary (Contract Position) (November 2021 to February 2022)
Assisted three attorneys with preparing pleadings, discovery, correspondence, prepare engagement letters, performed conflict checks, opened files for new clients or new matters; entered time using Clio; e-filing in both state and federal courts; received e-filing and e-Discovery from court and filed in appropriate cases in NetDocs; calendar depositions, hearings, mediations, trial deadlines, and personal appointments; assist with overflow and other miscellaneous administrative duties.
BEACON HILL LEGAL STAFFING - Fort Worth, TX
Legal Administrative Assistant/Secretary (January 2021 to October 2021) (Contract Positions)
Perform administrative duties including, but not limited to, answering phones; preparing vendor invoices for payment, copying, scanning and faxing documents into document management system; contacting courts to schedule hearings and other court related issues; e-filing and e-serving in both state and federal courts; schedule and calendar mediations, court hearings, and meetings; prepare discovery shells when received by opposing counsel or third-party counsel; prepare correspondence and pleadings; perform new matter memos and conflict checks; receive and manage emails; make sure all documents, emails, correspondence, pleadings and discovery are all saved in the corresponding file in i-Manage; perform other tasks as assigned or needed; notarized documents.
STACY CONDER ALLEN LLP - Dallas, TX
Legal Secretary – Litigation (February 2019 to June 2019)
Insurance Defense law firm. Assisted senior attorney, 2 attorneys and paralegals. E-filing in both state and federal courts; preparation of correspondence, pleadings and discovery; filing; relief receptionist when needed; preparation of notebooks for hearings; preparation of notices of depositions and notices for hearings; scheduled mediations; updated and maintained calendars, including rescheduling of depositions, hearings, and mediations. Team player attitude and willing to assist with overflow work.
TOUCHSTONE BERNAYS - Dallas, TX
Legal Secretary (June 2017 to October 2017) (Temporary Position due to injury)
Assisted managing partner, senior partner, and two associates. Insurance defense law firm. Preparation of pleadings, discovery, and correspondence; opened new files; ran conflict checks; prepared case docket sheet for new cases; maintained files and closed files; scanned and emailed correspondence to the insurance companies and the client contacts; revised monthly firm invoices and sent to the client; prepared check requests for expenses; e-filed pleadings in both state and federal courts; e-served discovery; and performed other tasks as assigned.
LAW OFFICE OF RONALD L. WILKINSON - Waxahachie, TX
Legal Secretary/Assistant (January 2009 to September 2015)
Assisted Ronald Wilkinson (solo attorney). Office Manager: client contact via email, telephone and in- person; preparation of correspondence, pleadings and discovery both drafting, dictation and/or shorthand; setup and maintained files; filed documents with the court; assisted with trial preparation; entered time and answered phones; assisted with document production; accounting (billing and invoicing); and other secretarial duties.
DIAMOND MCCARTHY LLP - Dallas, TX
Legal Secretary (April 2006 to May 2007)
Assist two partners and assist with overflow. Client contact by telephone and in person; draft documents and correspondence; prepare exhibits for court filings and trial; assist in trial preparation; enter time; organize files; and other miscellaneous secretarial duties.
ANDREWS KURTH LLP - Dallas, TX
Legal Secretary (April 1996 to November 2004)
Assisted a partner, two associates, and a legal assistant in litigation section of firm. Client contact by telephone and in person; draft documents and correspondence; prepare exhibits for court filings and trial; assist in trial preparation; prepare monthly billings using Carpe Diem; organize files; and other miscellaneous secretarial duties.
JACKSON WALKER, L.L.P - Dallas, TX
Legal Secretary (January 1995 to February 1996)
DEHAY & ELLISTON, L.L.P – Dallas, TX
Legal Secretary (November 1992 to November 1994)
SOFTWARE/SKILLS:
Microsoft Office 365 and Outlook,; Adobe Acrobat Pro; WordPerfect; NetDoc; i-Manage; Timeslips; Chrome River; typing 60-65 wpm; ten key by touch; e-filing/e-serving in both state and federal courts; heavy calendaring; dictation/transcription; strong communication, organizational, grammar and proofreading skills; Notary of Public for the State of Texas.
EDUCATION: Associate Degree in Applied Arts & Sciences for Legal Secretaries
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