Procurement Contracts and Compliance Specialist

Location:

Harare, Zimbabwe

Salary:

USD3000

Posted:

November 02, 2022

Contact this candidate

Resume:

PERSONAL INFORMATION:

SHEPHERD CHANGWA – ND & HND Purchasing & Supply; DME; B. Com International Purchasing, Logistics & Transport; MCIPS – diploma; advanced diploma and professional diploma, Executive MBA.

House No. 1639 Granary Park, Zvimba Rural District Council, ZVIMBA, HARARE Zimbabwe

Cell phone: 002*********** or 002***********

Age: 44 Marital Status: Married

Email: ********@*****.***

OVERAL SUMMARY:

A results driven, hardworking and capable procurement, logistics and administration specialist, procurement contracts and compliance specialist with a track record of significantly reducing costs and also improving a company`s processes and corporate purchasing, logistics, warehousing and administration programs and efficiency. Having a proven ability to ensure that a company enjoys a competitive edge when compared to their competitors by securing the best quality, price and terms from suppliers. Always delivering results against strategic objectives, whilst working within the organisations core values and beliefs. Strong working knowledge of developing solicitation documents, tendering process, contracting terms and conditions, contract and tender law, strategic sourcing, contract management, planning, and forecasting. Having a strong feel on corporate and business compliance with the procurement regulations as required by the Procurement Governing Body – PRAZ.

Extensive experience of working in public and private procurement, and international procurement knowledge, especially with global manufacturing and distribution channels in various industries.

ACADEMIC QUALIFICATIONS:

Chartered Institute of Purchasing and Supply (CIPS) –

Diploma, Advanced and Professional Diploma 2016 - 2018

National University of Science and Technology (NUST) 2012 - 2015

Executive Masters in Business Administration (EMBA)

Chinhoyi University of Technology 2005 - 2010

B. Com (Hons) International Purchasing, Logistics and Transport Management

University of Zimbabwe

Diploma in Management for Executives 2008 - 2008

Harare Polytechnic College 2001 - 2004

National Diploma and Higher National Diploma

WORK HISTORY:

Procurement Contracts and Compliance Specialist- June 2022 to date – National Building Society (NBS)

Summary:

Experienced and knowledgeable Contract Specialist focused on strategic negotiations and procurement initiatives. Proven track record in managing contract negotiations on large scale while serving as key liaison between management, customers and contractors. Recognised for preparing proposals requests and contract administration from conception to completion.

Core Competencies

Contract Oversight • Contractor Management • Negotiations • Procurement Management • Vendor Relations

Communications • Liaison • Regulatory Compliance • Document Analyzation • Staff Oversight/Development

Duties to include:

Manage contract, PRAZ returns process, compliance, internal and other external reports.

Manage and administer all procurement contracts of the Society

Reviews tender documents – Request for Bids, RFPs, RFQs, RFIs, RFEOI, Pre-qualifications, Standing Orders documents and sole sources contracts (award without competition), contracts for consulting services (Letter of Agreements).

Reviews commercial bid evaluation as a specialist and participates in evaluation and negotiation committee meetings.

Lead and provide technical guidance to reporting procurement staff responsible for capital and operating projects, including planning, directing, prioritizing, and overseeing progress on work assignments, and involvement in the performance management process.

Negotiate contract agreements for works, goods and services for the Bank.

Prepare and edit contracts between the company and potential clients.

Monitor supplier performance through periodic vendor rating exercises.

Assess contractor performance to identify the need for amendments of existing contracts.

Reviews, develop and implement effective procurement proposals.

Coordinate with clients to guarantee terms of contracts are fulfilled in compliance with the contract terms and regulations.

Research regulations to guarantee contracts are updated and in compliance with the regulator.

Key Job Skills and Competencies:

Excellent oral and written communication skills.

In-depth knowledge of procurement regulations, contract documents, and legal specifications.

Outstanding negotiation and interpersonal skills.

Ability to resolve client complaints and concerns.

Good organizational, people and time management skills and sound knowledge of contracts management.

Procurement Manager- September 2013 – January 2022 – Steward Bank

Summary:

Responsible for working closely with the selected supplier and managing the company’s procurement and administration activities. Also providing leadership for the purchasing and supply chain management, contract management, administration and logistics department and motivating staff to achieve maximum performance and efficiency. Making sure that the purchasing, administration and logistics department works within all of the company`s Operational Procedures.

PROFESSIONAL AND EMPLOYMENT BACKGROUND:

Procurement:

Developed procurement policies, procedures, and tender templates on an on- going basis.

Ensured all policies and guidelines regarding Procurement Initiatives were considered in the purchasing of goods and services actively promoted these initiatives including Pro-active Procurement, Sustainability “green” Purchasing, and economic development initiatives.

Provided procurement services with involvement at all stages of the procurement process, from project planning to implementation.

Created detailed tender documents – Request for Bids, RFPs, RFQs, RFIs, RFEOI, Pre-qualifications, Standing Orders documents and sole sources contracts (award without competition), contracts for consulting services (Letter of Agreements), and issued major contract purchase orders of high complexity.

Reviewed commercial bid evaluation as secretariat and participated in evaluation and negotiation committee meetings.

Presented Strategic Sourcing Department’s perspective and contributed commercial and market sounding specialized expertise in the procurement process.

Managed supplier selection process by working closely with user departments to ensure proper tender procedure was implemented, from tender documents preparation, bids evaluation, contracts award and set up.

Provided procurement advice, support and assistance to Supply Chain team and all other internal departments in process changes, business system alignment, RFP developments, and market intelligence.

Delivered training internal departments on standard procurement processes, trade agreement regulations, tender formats, tender law, proposal evaluation methodologies, communication protocols, supplier qualification, and performance review.

Provided leadership, coaching, and mentoring to develop Procurement Specialists skills, knowledge and build capacity within the Supply Management team.

Led and provided technical guidance to reporting procurement staff responsible for capital and operating projects, including planning, directing, prioritizing, and overseeing progress on work assignments, and involvement in the performance management process.

Contract Management:

Managed all facets of contract review, update and contract documents for the Bank.

Researched and prepared contract provisions and administration of contract proposals.

Strategically developed bids and specific negotiations for bids for planning and accomplishment of set business goals.

Strategically researched and briefed management, contractors and external clients on findings.

Effectively approved/rejected proposals regarding deviations from delivery schedules and contract specifications.

Provided advisory role to the procurement function on legal matters in procurement contracts.

Key Highlights:

• Critically monitored and evaluated contract performance that determined possible contract extension, contract variations, contract changes, contract terminations and contractual obligation compliance.

Warehousing and Inventory

Controlled and monitored all equipment inventories replenishing inventory stocks, assigned surplus prior to purchase and maintained integrity of acquisition process and financial records.

Provided Site Material/Equipment Status Reports for each project to the project department.

Provided equipment requirement forecast to vendors according to the planning and engineering specifications – Bill of Materials (BOM).

Accomplishments:

Developed data element to monitor contract expiration and implemented contract management processes for the Bank.

Acquired extensive knowledge of the competitive bid process and was instrumental in the development of revised bid documents in use within the Bank.

Managed the tendering and implementation process of the Core Banking System valued at over USD15million.

Reduced the cost of goods and freight through negotiation, forecasting, and vendor and product development within the Bank.

Procurement and Administration Manager- May 2010 – September 2013 – Infrastructure Development Bank of Zimbabwe (IDBZ)

Duties to include:

Developing procurement and stores systems and procedures; recommends adoption of procurement systems, policies and procedures.

Supervises the implementation of approved procurement and stores systems and procedures.

Evaluating quotations, negotiating and placing orders for purchase of raw materials, consumables and services.

Conducting due diligence on intended suppliers through vendor appraisals.

Monitor supplier performance through periodic vendor rating exercises.

Coordinating and liaising with clearing agents for imports and exports.

Negotiate terms and conditions of purchase for goods and services with suppliers.

Contract Management

Focused on contract negotiations and performed critical review of purchase requests.

Liaison between management, clients and contractors, focused on business goals and contract compliance.

Developed proposal requests and oversaw all contract specifics until completed.

Ensured that the function operates in accordance the Public Procurement and Disposal of Public Assets Act, and with any other policies and procedures affecting effective execution of procurement duties in the Authority.

Advised the division on legal matters in procurement contracts.

Ensured procurement proceedings compliance to the relevant laws.

Reported all Procurement activities to the relevant stakeholders as guided by the relevant internal policy and the relevant laws.

Managed and administered all procurement contracts of the Authority.

Crafted negotiation strategies and close deals with optimal terms.

Established and enforced procurement policies and procedures, and manage compliance within the Unit.

Oversight of the functions of procurement planning, budgeting, compliance with the Act and internal procedures, alignment of the act and procedures.

Ensured swift responses to the macro and micro systems without violating the requirements of the law.

Key Highlights:

Monitored contractor performance and inspected all completed work to ensure terms and conditions met with contract specifications.

Procurement and Logistics Officer- February 2007-April 2010 – Crown Agents Zimbabwe - The Crown Agents for Oversea Governments and Administration Limited

Reporting to the Procurement Executive:

Specific duties and responsibilities:

Directly responsible for procurement of goods and services for Natpharm-Crown Agents Consortium under Global Fund

Ensures receipt and safekeeping of sealed bids, public bid opening and reporting.

Check the effectiveness of the bid conditions such as provision of the security guarantee, timelines of contracted deliveries, compliance of schedules in works contracts, quality performance indicators before signing contracts

Managing the Local and International Tendering or Procurement Procedures as required by donor funded Rules and Regulations.

Food Chain Group t/a Conpic Trading March 2002-March 2005.

Buyer

Specific duties: Overall run the procurement function

REFERENCES.

Mr. Denias Kagande

Harare, Zimbabwe

Mobile : +263-***-***-***

Email: *********@*****.***

Mr. Ali Imedi

Finance and Administration Manager

Crown Agents Zimbabwe (Pvt) Ltd