Administrative Assistant Coordinator

Vinita M. Walker

**** ***** ****** **

Fort Worth, TX. 76123

817-***-**** ********@*****.***

Creative and innovative thinker with effective tradeshow event planning and management, human resources management, administrative assistant, and goal benchmarking abilities combined with superior leadership, team building, communication, travel, expense reporting and facilitating skills. Self-motivated with the ability to excel in a fast-paced environment by communicating effectively and efficiently at all levels. Flexible and adaptable to ideas of growth and change while being a champion for time management.

Professional Experience

Lockheed Martin, Aeronautics 5/19-Present

Sr. Administrative Assistant

Fort Worth, Texas

● Provide administrative and logistic support for three Human Resources directors to include: Engineering and Technology, Employee Engagement, Compensation and Benefits.

o Manage calendars, travel, travel expenses, as well as phone calls

o Order and regulate the office supply for the directors as well as their team members

o Present PowerPoint presentations for the staff meetings

o Collaborate with team members in planning upcoming onsite and off-site meetings

o Complete any additional ad hoc duties as assigned

• Deliver administrative and logistic support for Lockheed Martin Aeronautics Company Culture of Accountability

o New Hire Workshop by streamlining the current processes that reduced waste and enhanced employee experience.

o Assigning facilitators for both the online and in classroom course

o Collaborate with third party liaisons to ensure all new hires were assigned to the course, granted credit for attending the Culture of Accountability Workshop

o Communicate with third party liaisons to ensure all supplies are ordered for the Culture of Accountability New Hire Workshop for all three sites

Lockheed Martin, Aeronautics 7/2018- 5/2019

Talent Acquisition Coordinator

Fort Worth, Texas

• Scheduled candidate interviews leveraging Skype, virtual telecommunications (VTC), face-to-face, and telephone conferencing

• Utilize Brass Ring (Kenexa) to sort potential employees

• Interact with all levels of hiring managers across the Aeronautics enterprise to ensure robust talent pipelines for available requisitions

• Utilize CONCUR tool for scheduling travel and providing expense reports

• Input talent data into Personal On-board Service Tool (POST) and Job Action Request (JAR)

• Prepare and extend welcome letters to all new hires

• Support Aeronautics’ hiring events

• Interface with hiring manager’s calendars and their schedules for planning interviews.

Crystal Clear View Glass 1/2014- 7/2018

Senior Office Manager & Human Resources

Arlington, Texas

• Managed and recruited potential candidates

• Managed the daily operations for the office

• Managed the finance, accounting, and payroll functions

• Distributed client quotes based on the repair jobs

• Utilized MS Office, Scheduled and maintained expense reports, and calendars for office

• Scheduled the routes and the work shifts for the drive team

• Operated the website leveraging sales tactics, marketing, and public relations functions

• Developed and implemented policies and procedures to standardize the work environment resulting in more effective and efficient labor practices for the employees

American Airlines – Real Soft Inc. 12/2012- 1/2014

SMS Flight Operations Assistant

Fort Worth, Texas

• Managed the daily pilot reports

• Scheduled calendar interviews for internal and external candidates

• Booked travel arrangements for domestic and international employees

• Participated in tradeshows and hiring events as a company ambassador

• Managed managers calendar, scheduled meetings, and Ad-Hoc requests

• Provide monthly reports from city hubs and airports relayed from flight crews

• Provide monthly Facility Operations Goal (FOG) reports and incidents occurred at different hubs

Texas Department of Aging and Disabilities 1/2010-12/2012

Technical Reviewer

Arlington, Texas

• Reviewed daily deficiency letters received by state investigators

• Issued letters to facilitate final penalty for agencies

• Input data into state and federal databases

• Created federal reports using the matrix database

• Scheduled interviews, update team calendar, and produced monthly expense reports

• Planned and organized employee engagement social events utilizing MS Office Suite

• Uploaded survey and complaint packets to the state and federal database

• Managed the citation resolution process in compliance with State regulations

• Procured the file saving process, licensure reports, and the incident/compliance investigations

• Issued letters to facilitate final penalty for agencies

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American Airlines 9/1982-1/2010

Advertising & Promotion Specialist

Clerk Trainer Administrator

Sales Representative

Fort. Worth, TX.

• Managed the development of brand and product positioning

• Ensured brand principles are weaved through all internal and external touchpoints

• Collaborated with communications to translate our brand promise to team members

• Oversaw creative consistency in paid media advertising, globally

• Oversaw Tradeshow exhibit set up, tear down, and shipping

• Oversaw and managed proper representation

• Measured campaign impact to determine most effective channels and maximize return on investment (ROI)

• Managed exhibit designs and coordination

• Worked closely with IT, legal, data commercialization teams and partner

• Respond to Flight Attendants, and Pilot’s general questions in person and by phone

• Ordered supplies and maintained the e-board in crew rooms

• Managed manager’s calendars

• Filed expense reports and flight bookings for manager and candidates

• Back-up to all Duty Manager and Flight Service Coordinator administrative functions

• Answered and direct phone calls

• Planed meetings and take detailed minutes

• Took calls and answer questions about airline regulations

• Helped customers make travel plans, and rental cars

Education

Dallas-Fort Worth Bible Institute and Seminary (June 2019)

Master of Divinity in Theology

Specialized Knowledge, Skills, and Abilities

•

• Project budgeting

• Tradeshow/company representation

• Manage contracts and budgets

• Tradeshow exhibit project oversight

• Crew Scheduling

• Managed corporate branding supplies

• New hires processing to include (I-9’s)

• Customer service

• Application Product Software (SAP), and CONCUR tool

• Passion & Purpose to Coordinate events

• Compensation Assessment Tool (CAT)

• Visual telecommunications Conferencing, (VTC), Zoom, and SKYPE

• Confluence Space Management

• Box Folder Management

• SLACK Channel Management

• Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

• A Forward Together mindset for our customers, my peers, leaders, stakeholders and the company

• Problem solver leader

• Self-Motivated, Resourceful and Disciplined

• Great listener, awesome work ethics and possess good judgment

License

• State of Texas Notary

Contact this candidate