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CURRICULUM VITAE

OKTAVIANA ULI SIMATUPANG

JL. Cilandak KKO Gang Abbah No. 2

Jakarta Selatan

PH +62 8-777*-*-***-**

E-mail : adt8d7@r.postjobfree.com

Profile Summary :

A dynamic experiences in humanitarian programs including community engagement and livelihood activities. Additional experiences in micro business development and private sector. I speak English, basic of Germany and French. I am person who can work either independently or as a part of a team. I am also eager to learn about things that related to my assignment and my work place, I am responsible person and smart hard working.

Experiences :

Aug 19th, 2015 – July 25th, 2021, as Country Manager Secretary at PT. Halliburton Drilling Systems Indonesia, Jakarta.

Responsible for all administrative activities for drilling systems, reference letter for Visa process etc;

Responsible for managing crew change ticket, hotel and accommodation;

Ensured the transportation and accommodation if required;

Monthly report timesheet bonus on SAP systems;

Managing employee's insurance;

Distributes mail, forwards correspondence to appropriate persons for action, answers routine correspondence and composes complex correspondence as necessary; prepares selective summaries;

Completed various forms, including: shipping requests, travel expense reports, requests for payment, consultant agreements, work orders, etc;

Informed to ops manager and coordinators if any activity are overdue base on the target prior meeting;

Responsible for all driver user of drilling systems include their cash advance;

Performs administrative and complex secretarial duties to ensure smooth and efficient support to the Halliburton Drilling Systems Indonesia, including the effective management of Head Department’s calendars;

2 P a g e

Independently performs administrative organization and tasks, including arranging meetings, preparing minutes of these meetings, maintaining files and lists, and performing other administrative and or/secretarial duties

Preparing Requisition and Mission Ticket, land transport and data entry PTS for administration work;

Receiving and dispatching documents to and from other departments;

Manage office equipment (in focus, computers, etc) and their consumables; Organized filling documents (hard and soft copy), stationery and PPE (Safety equipment);

Distributes mail, forwards correspondence to appropriate persons for action, answers routine correspondence and composes complex correspondence as necessary; prepares selective summaries;

Completed various forms, including: shipping requests, travel expense reports, requests for payment, consultancy agreements, work orders, etc.

Prepared and record the PRO with STC analytical Account for (Meetings, Hotel Accommodation in BPN Only, Special Car, Chart/MAP, etc);

Prepared Request for Payment (RFP) and other proposal needed related to financial expenditure;

Manage all CRO, and manage invoice document in one folder 2014, April 1st – July 31st, as Admin specialists of LSA/STC (Logistic, Sea and Air / HSE, Training and Compliance) at TOTAL E&P INDONESIE, Balikpapan.

Arranged regular STC Weekly meeting and record all the minute during meeting;

Updated the status action from each personnel in accordance with respective job prior to next meeting;

Informed to Head STC if any activity are overdue base on the target prior meeting;

Distribute to all STC personnel the minutes after meeting (at the same day);

Followed the company format- Requesting numbering for letters, fax,etc to Secretary division;

Distributed and record the confirmation acceptance or recipient in proper manner internally and externally;

Prepared PRO for Venue (Hotel at BPN) and sending confirmation and PRO to Hotel and GNS/GSS;

Prepared and sending invitation to Contractors, collecting confirmation of attendance from Contractors, ensure the Contractors are attend to the event;

Assisted training officer to ensure that the personnel are attend as per list of participant registered, ensure the training material are ready;

Arranged LSA Head Dept Site Visit, minimum two weeks in advance inform to site destination for availability and site require attendant;

Arranged transport on the date of visit with Land and Air transport;

Ensured the agenda of visit with head STC;

Managed and arrange MO for site and BPN personnel as per HR procedure;

Ensured the transportation mean and accommodation if required; 3 P a g e

Assisted to communicate with HR regarding their mission;

Prepared and record the PRO with STC analytical Account for (Meetings, Hotel Accommodation in BPN Only, Special Car, Chart/MAP, etc);

Prepared Request for Payment (RFP) and other proposal needed related to financial expenditure;

Prepared and record Dispatch Advice Note (DAN-carbonize) and DTR;

Distributed souvenirs to site (STC/HDL and STC/SPS) and ensured / monitoring the souvenirs delivered complete to destination;

Monitored budgetary of STC follow yearly service budget and recorded realization of budget expenditure 2014;

Request for Release CRO to LSA/CAD for item product in Outline Agreement (OA) or Various Service (in accordance with product order that has been discussed from STC);

Collecting and compare the Price Quotation from Vendor if using various service. (only for the product are not in the contract);

Manage all CRO, and manage invoice document in one folder;

Monitor the quality of product ordered, keep update the hierarchy the contract progress and manage all invoice document in one folder;

Recorded and monitor realization of finance expenditure in line with contract value. October 16th, 2013 – Feb 15th, 2014, as Secretary of GSR/EKD/DEV/SNS (Geosciences and Reservoir/East Kalimantan District/Development/Sisi-Nubi and South MAHAKAM Asset) at TOTAL E&P INDONESIE, Balikpapan.

Performs administrative and complex secretarial duties to ensure smooth and efficient support to the SNS (South Mahakam & Sisi Nubi Asset), including the effective management of Head Department’s calendars;

Independently performs administrative organization and tasks, including arranging meetings, preparing minutes of these meetings, maintaining files and lists, and performing other administrative and or/secretarial duties;

Prepare Mission Order for anyone who will have mission (domestic and abroad) and reserve Hotel Reservation for them;

Preparing Requisition and Mission Ticket, land transport and data entry PTS for administration work;

Receiving and dispatching documents to and from other departments;

Manage office equipment (in focus, computers, etc) and their consumables; Organized filling documents (hard and soft copy), stationery and PPE (Safety equipment);

Distributes mail, forwards correspondence to appropriate persons for action, answers routine correspondence and composes complex correspondence as necessary; prepares selective summaries;

Completed various forms, including: shipping requests, travel expense reports, requests for payment, consultancy agreements, work orders, etc. 4 P a g e

2012, October 11th – 2013, October 10th, as Science Teacher at Morning Star Academic Scholl for Pre-Elementary Grade.

Delivered school program specially for science in related with elementary curriculum;

Assisted the homework privately.

2012, April 30th – June 30th, as Community Resilience Consultant IOM-IMDFF-DR Program

(Indonesia Multi Donor Fund Facility for Disaster Recovery)

Worked closely with the Community Resilience Supervisor, assist in the implementation of the market-access related activities, work closely with beneficiaries, communities, MSEs and partners in government and civil society;

Assisted in the establishment or refinement of Village Promotion Teams (VPTs) and/or cooperatives in the target villages ;

Conducted regular field visit to the targeted villages for liaison with VPTs and monitoring the progress of their market access related activities;

Attended VPTs internal meetings and provide technical advice and expertise to the taskforce on action plans needed based on the progress monitored;

Ensured VPTs and/or cooperatives linkages with the establishment of the DRR Village Team or other relevant DRR initiatives in the targeted villages

Ensured VPTs and/or cooperatives linkages with the market access network provided through the local government channels and private entities

Kept Community Resilience Supervisor updated and informed on various market access related events organized by government as well as private organizations;

Under the coordination of Community Resilience Supervisor, liaise with various government entities and private organizations related to market access activities;

Provided all required data related to MSEs market access activities post exhibition such as; follow up buyer relations;

Under the coordination of Community Resilience Supervisor, liaise with village leaders to keep them updated on the progress of VPTs’ activities.

2010 - 2011, April – June 30th, as Village Promotion Facilitator at IOM-JRF Livelihood Recovery Program under the Muslim Aid arrangement

Conducted regular field visits to the assisted villages to liaise with the Village Promotion Teams, including agriculture and livestock sectors spread within seven districts in the DIY & Central Java Provinces;

Provided regular updates on the progress of market access & promotional related activities conducted by MSE’s under the IOM- JRF Livelihood Program;

Assisted IOM Marketing & Promotion Taskforce (IMPROTA) to provide all required data related to the MSEs market access activities post exhibition such as follow up buyer relations;

In coordination with IMPROTA and Market Access Consultant, acted as workshop facilitators for the Village Promotion Team capacity-building activities ; 5 P a g e

Assisted IMPROTA to actively sit in the Village Promotion Team internal meetings and provide feedback to the taskforce on pending and recommended action plans needed based on the progress monitored;

In coordination with the Community Engagement Team and IMPROTA, liaised with village leaders to keep them updated on the progress of Village Promotion Team activities. 2008, June 18th – Sept 30th, as Livelihood Field Assistant at IOM-MCA Program under the Muslim Aid arrangement

Assisted LS in implementing project activities, working closely with communities and local partners in government and civil society;

Conducted meetings in the village/sub-village to focus discussing group to communities, ensuring the inclusion of vulnerable community members;

Provided on-going technical assistance and support in the field to communicates and partners to ensure effective implementation of project activities;

Conducted frequent monitoring of target community groups collecting quantitative and qualitative data on individual beneficiaries as well as analyzing market;

Ensured effective beneficiary identification and eligibility;

Facilitated regular community meetings in villages ensuring active participation of women;

Assisted in the design and delivery of livelihood project in cooperation with local partners and experts.

June 18th, 2007– June 17th, 2008, as Community Engagement Facilitator at IOM-MCA Program under the Muslim Aid arrangement

Assisted the CES in implementing project activities, working closely with communities, local government, local organizations and other IOM staff and representatives;

Conducted meetings in the village/sub-village to socialize the Mobile Community Assistance

(MCA) programmed and roles and responsibilities of all parties involved;

Ensured the community is well-informed about the objectives of IOM’s programs and roles and responsibilities of all parties involved;

Worked closely with the local motivator and community leaders to facilitate community meetings and committees;

Acted as a focal point for IOM in the field and record and resolve complaints in accordance with the established protocol;

Assisted the CES in establishing an effective and accountable mechanism for selecting eligible beneficiaries for the MCA programmed;

Assisted the CES in the preparing concise reports on weekly basis assessing the progress of the programmed;

Managed general office administrative processes and systems for the CEF (ie. including record keeping, filing, correspondence, minutes of meetings etc); 6 P a g e

Identified any constraints and issues, particularly in relation to the community, and implement a solution focused approach;

Assisted in undertaking initiatives promoting IOM’s image and activities in the earthquake affected region.

Nov 15th, 2006 – June 17th, 2007, as T-Shelter Database at IOM- T-Shelter Program under the JAR arrangement

Provided shelter Construction Detail, End User Certificate, Beneficiary Follow-up, handover list and necessary data of the above activities;

Monitored and evaluated the Construction Progress, Handover All Dusun and Case Tracking Consolidated working closely with the IOM, and any NGO partners;

Maintained filing system for administrative controls and information;

Keeping good records of the data collected at the Access Database;

Assisted of accurate population data and data on whom, in each village, still needs a T-shelter. 2006 – 2007 June 2nd – Oct 11th As Teacher Assistant at Anak Ceria Indonesia organized by Morning Star Indonesia for Restoration the spirit of the child post the earthquake on May 27th 2006

Enhanced social protection for children by:

a. Improved access and age friendliness of education care for children in the affected areas;

b. Strengthening of community care systems and other forms of assistance for children;

Concluded a simple study through helping of community volunteers based on situation of children in Bantul, Yogyakarta after the earthquake;

Arrange a program to resolve several issues regarding child development;

Collected datas from field activities (schools), recorded and maintained the data that was used as instrument.

2005 – 2006, August 2nd – May 2nd As Administration Staff and last position as Marketing Supervisor at CV. Majesty, Denpasar

Developed and maintained communication effectively with the stakeholders;

Discussed project design, implementation, and monitoring of the project with Majesty staff;

Evaluated the project results at completion against the project's overall objective, specific objective, activities, implementation methodology, and expected results, using the project proposal and log- frame as key tools;

Examined effectiveness, efficiency, impact, sustainability, and relevance. 7 P a g e

Supported the fumigator and communities in inspection and supervision of fumigation project in term of quality, quantity and administrative working;

Coordinated and promote opportunities in all department programs;

Managed the plan and implementation scheduling of all plans above.

Educational Background

2002 – 2008 Atmajaya University in Industrial Engineering Bachelor Degree. 1998 – 2001 SMU Stella Duce Bantul Yogyakarta (Senior High School). 1995 – 1998 SMP Neg. 2 Samarinda (Junior High School). 1989 – 1995 SD Neg. Samarinda (Elementary School).

Language and Degree of Proficiency

Indonesia : Mother Tongue

English : Intermediate

Germany : A2 Level

French : A2 Level

Italian : A1 Level

Course and Training

1998, English Course at ELTI Yogyakarta in General Class. 2002, Training of Decision Support System and Planning of Product Inventory Control, organized by Pembangunan Nasional University, Yogyakarta.

2003, Practical Working at Maintenance and Production – Nillam Asset, Oil and Gas Virginia Indonesia Company, Badak Field, Kalimantan Timur.

2005, Leadership Training by DR. Robert Leshunusa, MBA, organized by Morning Star Indonesia, Yogyakarta.

References

Stephen Reeks (Country Manager)

E-mail : adt8d7@r.postjobfree.com

Office +62-21-780****

Contact person +47 913 71 902

Vivek Sharma (Business Development Manager)

E-mail : adt8d7@r.postjobfree.com

Office +62-21-780****

Contact person +91-981**-*****

Contact this candidate