STACEY BRIE GILMAN

*** ******** ****** ********, ** 07755

Phone: 732-***-**** Email: adt6s6@r.postjobfree.com

EDUCATION

Bachelor of Arts in Communications - Monmouth University, Long Branch, 2002

Television/Radio Production, Public Relations/Journalism Major

Marketing/Advertising Minor

Saker Shoprite cake decorating program

SKILLS Cake Decorator, Gourmet Bread and Pastry Baker

Microsoft Word, Excel, Power Point, Outlook

PROFESSIONAL EXPERIENCE

Generations OB/GYN Ocean Township & Lakewood

Lead Medical Receptionist and Administrative Assistant Feb 2019 - Aug 2022

Completed all administrative & personal assistant tasks requested for all providers, mainly the 2 doctors/owners of the practice

Organized/maintained front end of 2 high volume, fast paced specialist obgyn offices, including multitasking patient checkin/checkout/scheduling and answering/triaging up to 8 busy phone lines

Excelled in extensive patient services assistance for highly sensitive/emotional referral calls & in person appointments. Spearheaded calls/intake process for delicate patient cases.

Organized/input new patient charts, collected balances, reconciled daily payments and provider day sheets for billing

Assisted in maintaining and ordering office and medical supply inventory

Assisted providers in scheduling all office and hospital procedures, surgeries, inductions, csections. Completed/maintained all necessary paperwork.

Worked closely with all medical insurance companies to obtain patient benefits, pre certifications and prior authorizations

Pastry Chef Tinton Falls, New Jersey

Cake Decorator Aug 2016 - present

Assemble and expertly decorated cakes to order

Maintain, fill and decorated bakery store showcase

Create and decorate seasonal and specialty cakes

Extensive customer service

R&R Redevelopment, LLC Eatontown, New Jersey

Sales Support Coordinator/Marketing Coordinator Aug 2014 – Aug 2016

Developed and implemented new marketing tools

Supported the Landscape Estimator, Construction Estimator and CEO of company in all sales and admin needs/tasks

Assisted in all daily office duties/maintenance

Stokes & Throckmorton Law Firm Long Branch, New Jersey

Paralegal/Office Manager Jan 2011 – Aug 2014

Certified notarizing of all law documents

Handling all daily office administrative duties required in busy law office

Arranged/maintained busy lawyer’s schedule

Garces & Grabler Law Firm Plainfield, New Jersey

Marketing Coordinator June 2007 – Jan 2011

Composed/mailed company’s marketing and advertising letters to public

Researched competitive information and developed new marketing plans for firm

Worked closely with and developed excellent relationships with many NJ municipal courts and police

Worked closely with firm’s lawyers and learned about NJ laws and legal process

Hilton Singer Island Oceanfront Resort Singer Island, Florida

Concierge/Front Desk Associate Dec 2005 – June 2007

Developed and implemented new concierge programs and activities for hotel guests

Refined communication skills as effective and accommodating front desk representative

Standard X-Ray Service/SmartPACS Inc. Irvington, New Jersey

Sales and Operations Manager/Event Planner June 2004 – Nov 2005

Coordinated company events, meetings, trade shows, conventions and training seminars

Created company’s inventory and forecast database

Worked closely with national sales staff and potential new clients

Provided potential customers with contracts, quotes and leasing packages

Maintained sales and financial reports for top company managers

Partnered with PR/Marketing team in preparing press releases for new equipment and accounts

Wrote advertisements for new equipment for company website and trade magazines

Researched and communicated competitive information to managers and sales staff

Developed new sales tools and presentations for national sales team

Sony Music Entertainment New York, New York

Marketing Coordinator/Executive Assistant Sept 2002 – May 2004

Developed marketing plans, strategies and timelines

Created product (DVD/Video/CD) descriptive sales sheets

Conducted competitive research and reported results to managers

Selected products for promotional sales presentations and assisted in preparing presentations for sales representatives

Participated in retail product placement analysis

Designed layout and cover art for Sony Wonder web page

Selected art work placement and designs for covers of audio/video products

Authored, edited and proofread materials for promotional spots, sales sheets and cover art

Maintained all expense reports, invoices and subscriptions for all Sony Wonder managers and president

Organized all meetings including agendas, room reservations/catering and travel arrangements for managers and sales staff

Township of Ocean Municipal Offices Ocean Twp, New Jersey

Admin Assistant – Building/Construction Dept. June 1999 – Aug 2002

Organized and approved construction permits, agendas and notes

Worked with zoning ordinances

Organized and granted township business permits

Developed revenue and expense report system

Participated in township planning meetings to address residents’ issues

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