Administrative Assistant / Program Coordinator
Resume:
Jeanna Licata
***************@*****.***
Education
**** – 2001 California State University, Chico
Bachelor of Arts, Sociology
Minor, Human Resources Management
Volunteer Experience
2016 – 2022
Las Animas Elementary School – Gilroy, CA
Parent Teacher, Arts Alive / Wendy’s Heart
• Instructed students monthly about a featured artist and their work through a collaborative online curriculum.
• Taught and created art projects geared at each grade level, Kindergarten – 5th grade.
• Fostered student curiosity and interest through hands-on activities.
• Prepared and organized art materials needed for each project.
• Maintained and restocked art supplies as needed.
• Coordinated dates and times of art classes with teachers and parent volunteers. Chairman, Teacher Appreciation - Home and School Club
• Worked behind the scenes to ensure events were successful.
• Planned, decorated, and provided food and gifts for Teacher Appreciation lunches/breakfasts. o Back to School Breakfast
o Halloween Luncheon
o Holiday Luncheon
o Teacher Appreciation Week
• Created and or purchased teacher gifts in Fall and Spring.
• Created themes, purchased food, and secured donations from community partners.
• Complied with all Covid regulations with the packaging and serving of food and was mindful of those with food allergies and or restrictions.
• Encouraged teachers to update their information sheets at the beginning of each year. Class Parent
• Planned class parties, organized field trip chaperones, arranged for teacher gifts, communicated about school events, collated homework packets, made photocopies, and stocked extra school supplies.
• Facilitated communication between parents and the teacher, school administration, and/or parent-teacher organization (HSC) and supported the teacher in needs that may arise.
• Decorated class doors for each season / holiday and created centers for holiday parties. Grant Writer
• Researched, solicited, and received funding for STEAM Lab supplies.
• Researched, solicited, and received funding Library supplies. Chairman, Harvest Festival - Home and School Club
• Solicited and received in-kind donations worth thousands of dollars for silent auction.
• Coordinated with teachers and staff to create scarecrow display and class competition.
• Secured vendors for festival.
2018-2022
City of Gilroy, Parks and Recreation
Little Theatre Productions – Gilroy, CA
Costume Coordinator - Oliver, Mary Poppins, Grease, Peter Pan, Shrek, Seussical, Annie
• Assisted with costume collection, creation, and sourcing for 60-70 children cast members.
• Coordinated costumes between director and cast parents.
• Organized costume groups and costume parade evaluations. Lobby Display Coordinator- Oliver, Mary Poppins, Grease, Peter Pan, Shrek, Seussical, Annie
• Decorated front lobby with the production theme.
• Created display of cast photos and biographies.
Backstage Supervisor- Oliver, Mary Poppins, Grease, Peter Pan, Shrek, Seussical, Annie
• Supervised 60-70 cast members’ behavior during tec week and shows.
• Ensured cast members were dressed and queued on stage.
• Maintained communication between stage crew, cast members, and other supervisors. Work Experience
6/2006 – 10/2010
Humane Society Silicon Valley - Santa Clara, CA
3/2007 – 3/2008
Adoptions / Customer Service Associate
• Demonstrated a positive and professional image in all interactions with the public, volunteers, donors, and co- workers.
• Evaluated adoption applications, interviewed potential clients, and applied established criteria to find a “good match” for shelter animals.
• Counseled clients on euthanasia services and made euthanasia decisions for animals not meeting adoption criteria.
• Educated clients in nutrition, medical care/records, humane training, and other areas to foster a lifelong commitment for companion animals.
• Solicited and accepted monetary and in-kind donations from customers to meet financial goals.
• Collaborated with Medical, Behavior, and Special Needs staff to ensure proper care of animals.
• Impounded lost, stray, DOAs, or owner surrendered animals and provided accurate reports to management. 6/2006 – 3/2007
Foundation and Corporate Relations Manager
• Implemented Grants Program which included research, solicitation, compilation of material, grant writing, reporting, and communication with foundations and corporations.
• Developed and administered Corporate Giving Program which included solicitation of corporate sponsorships, matching gifts and workplace giving programs.
• Assisted Vice President of Development in cultivation and communication with donors for operational funds and the capital campaign.
• Provided tours and conducted presentations to individuals, volunteers, donors, corporations, and foundations.
• Reported monthly program results for grants and corporate support.
• Planned an onsite event for Humane Society Silicon Valley’s Heritage Society donors.
• Assisted Development Department with donor correspondence and large mass-mailing projects.
• Managed volunteers working in the Development Department or in related committees.
• Demonstrated the ability to work independently, as well as a team player. 10/2001 – 6/2006
Second Harvest Food Bank of Santa Clara and San Mateo Counties - San Jose, CA 9/2005 – 6/2006
Institutional Giving Coordinator
• Managed food drive activities in Santa Clara and San Mateo counties by working in conjunction with staff and volunteers to ensure communication and cooperation in carrying out food drive activities.
• Trained and managed temporary holiday staff and volunteers.
• Developed rapport and cooperative working relations with warehouse staff around scheduling of food drive related pick-ups and deliveries.
• Batched and edited all food drive poundage and financial donations.
• Increased cultivation and maintained relationships of new and existing sponsors and food drive donors.
• Maintained systems for tracking all donor information and food drive poundage through reconciliation of multiple databases.
• Ensured consistency in food drive procedures between Santa Clara and San Mateo counties.
• Represented SHFB at corporate and community events.
• Provided tours of the facility to the community.
• Continued support with grant writing, reviewing, editing, collating, and finalizing proposals and other solicitation materials.
• Assisted in the planning and implementation of special events, including securing sponsorships.
• Assisted the Communications Manager with media related activities, including writing articles for SHFB newsletter.
10/2004 – 9/2005
Grants Coordinator
• Managed all aspects of grant writing, including researching funders, maintaining the grants matrix of received and pending proposals, tracking grant reporting and submission deadlines through a database system.
• Cultivated relationships with current donors and identified new key prospects.
• Managed the integrity of corporate, foundation, and government database records.
• Managed grant proposals including writing, reviewing, editing, and finalizing proposals and other solicitation materials.
• Represented SHFB at government hearings and workshops related to government funding and as well as community events.
• Supported Development efforts including, batching, editing, data entry, and performed other common administrative duties as assigned.
3/2002 – 10/2004
Administrative Assistant II
• Updated grant tracking calendar and other project tracking documents.
• Collected, collated, and updated information commonly used in grant applications.
• Supported Development efforts with other grant-related duties including, drafting reports and responses, filing donor correspondence, note taking at staff committees, photocopying, faxing, mailing, or hand delivering documents.
• Researched web sites and gathered specific philanthropic information. 07/2000 – 09/2000
10/2001 – 03/2002
Office Specialist
• Responded to and directed a high volume of telephone inquiries.
• Provided primary counter reception; received, sorted, and distributed mail and packages.
• Receipted walk-in donors.
• Provided initial orientation and training for assigned administrative volunteers.
• Assisted Human Resources Director in updating job descriptions and announcements.
• Worked with Development Team, assisting with donor correspondence and large mass-mailing document merges.
• Supported administration with data entry projects, filing, and scheduling volunteers.
• Demonstrated ability and commitment to work constructively with Food Bank staff, volunteers, and the public in a multi-ethnic and culturally diverse work environment.
• Aided clients with program applications.
• Maintained office supply inventory.
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