Margie Mora

Santa Clarita, CA *****

818-***-****

adt6m2@r.postjobfree.com

Summary

Efficient, accuracy-driven Administrative Assistant successful at delivering key clerical support to internal teams, customers & vendors. Demonstrated success in analytical problem solving and boosting operational efficiency.

Experience

January 2021 - June 2022

Ace Parking, City of Santa Clarita - Parking Enforcement O cer

● Served as the public face for the City of Santa Clarita to answer questions that the general public has regarding vehicle issues and provide excellent customer service skills

● Issued citations and warning to owners of vehicles in violation of city parking traffic regulations.

● Assisted motorists having problems with their motor vehicles on the road.

● Assisted with the towing service on illegally parked vehicles around the city. March 2018 - December 2020 (Temporary Position)

Americas Bin Co, Los Angeles, CA - Executive Assistant to the President

● Contributed to owner with company fleets and dmv registrations

● Maintained and managed city business license for company

● Process payroll on a bi-weekly basis

● Handled all incoming transactions and managed bookkeeping

● Managed office calendar and schedules on a daily

April 2016 - March 2018 (Temporary Position)

Your Magical Party, Inc, Los Angeles, CA - Personal Assistant / Event Planner

● Planned and executed tailor made events for A list celebrities and corporate clients

● Advised clients on setup options and provided clients with estimates on cost of events

● Maintained liaison with caterers and vendors

● Comply with all requirements of the client contract and meet / exceed key performance

● Coordinated and support logistics of large multifaceted events August 2013 - April 2016

Precision Millwork LLC, Agua Dulce, CA - Executive Assistant

● Serves as point of contact on matters of expenditures on behalf of the Owner

● Planned and coordinated travel arrangements for 5 executives and staffs

● Managed daily office operations and maintenance of equipment

● Organizes and maintains paper and electronic files, develops spreadsheets, faxes, reports and scan documents.

2

February 2010 - August 2013

Forest Lawn Memorial, Glendale, CA - Executive Assistant to the CFO

● Maintain Chief FInancial OFficer’s calendar, schedule appointments, speaking engagements and coordinate meetings.

● Responsible for daily office operations including screening and responding to phone calls, providing information and referring callers to appropriate staff members.

● Respond to routine incoming correspondence, sort and prioritize mail, draft follow-up correspondence for executive signature

● Maintain department files which include tracking department budget expenses, establishing and maintaining databases and following up on invoices and billing outside vendors and consultants.

● Coordinate complex executive travel and hotel arrangements nationally and overseas May 2005 - February 2010

ACCO Engineered Systems, Glendale, CA - Corporate Receptionist

● To carry out daily hosting duties in order to welcome visitors, vendors and customers to the building and assist them with any inquiries.

● Assisted with the management team in the delivery initiatives that improve customer / client expectations.

● Maintained a close working relationship with building / facilities management staffs and coordinate efforts with respect to matters such as emergency procedures, building safety, fire, earthquakes and bomb threat evacuations.

● Provided support to department personnel and Manager as well as direct communications

● Ensure all calls are managed using the phone manager application and routing them to the appropriate staff.

February 2001 - April 2005

Pillsbury, Madison & Sutro, San Francisco, CA - Assistant to Diane Sweeney, Esq.

● Improved the organization and security of both paper and compertized files. Implemented new systems and safeguards to protect confidential client information and firm records.

● Coordinated logistics and document preparation for court proceedings and meetings. Effectively managed a high-volume workload of word processing assignments and court filings.

● Managed a range of confidential records, processes and documents throughout legal proceedings such as litigation, settlement negotiations, depositions and corporate law matters.

● Organizing and maintaining case files and legal documents

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