Career Statement

Mohamed Shifaye Farook A focused and determined HR & Administration professional

concentrating on business priorities, cultivating strong employer- employee relationships within organization and inspiring employees to peak performance. Seeking a challenging position with a progressive organization providing multitudinous career growth and learning opportunities with an aim to contribute towards achievement of the organizational goals

Human Resources &

Administration / B.A. /12

Yrs. Exp. Qatar, Saudi

Arabia & Sri Lanka

adt5ke@r.postjobfree.com

Language Skills Bilingual

ability in Arabic

& English written and

verbal.

NOC

Marital Status: Married

Nationality : Sri Lankan

Career Summary

A highly qualified Human Resources and Administration Professional with over 13 + years of experience. The most recent position is Group Assistant HR & Admin Manager at Manar Al Omran

Scaffolding Rent & Trading Est.

Excellent communication skills in English and Arabic languages, able to build strong relationships and effective collaboration with management, co-workers, vendors, and clients.

Extensive experience in Human Resource Management & Admin affairs and demonstrated effectiveness in creating, launching, and leading innovative programs to enhance organizational culture, improve employee performance, and support change across the organization.

Industry experience includes construction, Finance, Hospitality, engineering, Banking, insurance, Electronics and Public Relation. Academic & Professional Qualifications

Bachelor of Arts (B. A), University of Peradeniya – Sri Lanka, 2003-2007. “

Bachelor’s degree in Arabic Language, at Jamiah Naleemiah, Sri Lanka, 2007. “Jamiah Naleemiah is a member of the Federation of the Universities of the Islamic World – FUIW”.

Certificate in Computer Application Assistant (NVQ – 03), National Apprentice and Industrial Training Authority Sri Lanka.

Following MBA in Human Resource Management (Reading) Computer Literacy

MS Office (Word, Excel, Adobe Photoshop

PowerPoint, Access, Outlook).

and corel draw.

Essential awareness of AS400.

Computer Hardware and HTML

Internet usage. ERP: Oracle, SAP,

Tally

Professional Experience

Employer: Manar Al Omran, Barwa Commercial Avenue, Qatar Position: Group Assistant HR & Admin Manager

Period of Service: 01

st

January 2020 – Present

Key Responsibilities

Planning and managing all recruitment and selection procedures identifying manpower requirements, job descriptions, job ads, initial screening, shortlisting, interviewing ete.

Complying to country guidelines on employment rules, regulations, and guidelines.

Administrating the onboarding process of newly hired employees by initiating pre- employment checks, first day orientation to acquaint them with company’s procedures & policies.

Assisting Development of HR /Admin Department which includes preparation of policies and procedure, overseeing management of work reporting HR/Admin staff, assisting for Development and monitoring of annual budget that includes HR/Admin services and employee benefits, selection, and monitoring manpower providers.

Providing immediate response to managers & supervisors to the employee enquires/issues regarding compensation & benefits, HR policies, Qatar Labor laws and compliance.

Verify employees’ claims, allowance, and benefits in the line with applicable policies & procedures.

Being Responsible for timely monthly Payroll processing for all employees through Wage Protection System (WPS), bank transfer, cash payment, etc.

Maintaining Time sheets, managing employee annual leave, purchasing air tickets, preparing Leave Settlements, EOS & other grievances,

Coordinating with Public Relations Officer (PRO) for Employment and Commercial documentation. (Employment Visa, QVC, QID, Health Card, Exit permit, Visa cancellation and business documents such as Commercial Registration, Establishment Card, and Trade License etc.)

Managing KPIS (Key Performance Indicator System) coordinating with General Managers for Managers & Employees in the company and planning for the salary increment and Job promotion

Fostering cross-functional relationships and ensure managers and employees are properly connected

Preparing probationary report, Coordinate & implementing yearly appraisals (evaluation) in all departments.

Involving in administrative tasks like ensuring the employee returns company property, notifying IT and payroll about personnel changes, and preparing any paperwork the employee might need to sign.

Offboarding also involves exit interviews, which are conversations between the employee, manager/HR, and the leadership team. looking for feedback from the leaving team member on how to create a better work environment and employee experience for the current and future employees.

Arranging & conducting events, Coordinate services for events, such as Hotel Booking, meeting room, transportation, catering, and other special needs requirements.

Preparing Office memos (Arabic & English), Offer letters, contracts, Salary certificate, NOC, Service Letter, Warning letters, Termination letter, Promotion letters, Transfer letters etc.

Maintain Office Structure & all employee records hard & digital related to employment details, termination, absenteeism, contract expiry and notify concerned departments to take necessary action.

Open WPS account (Ooredoo money, other Banks), arranging Medical Insurance & Workmen Compensation.

Recommend the practical application of HR policies relating to working conditions, performance management, equal opportunities, disciplinary, grievance and absence management.

Preparing timely submission of invoices and follow up payments with all service providers

(Woqode, Kahrama, Vodafone, Ooredoo & Mufthah)

Coordinate with the suppliers, collecting quotations & make sure all the materials are in good quality and arrange payments.

Maintaining company vehicles (Fuel, Repair, Insurance & Istimara)

Coordinate with Supreme Committee Work (Approved SC Welfare Officer, No WW1198) – FIFA 2022 Project) & Updating INTELEX\

Ensure all accommodation compliance with supreme committee standard

Monthly Meetings with employees discussing problems or grievances issues they may have and resolving the issues.

Supervise the arrangements and agenda for the HR related meetings, departmental meetings in the organization.

Employer: Ministry of Posts, Postal Services and Muslim Religious Affairs – Colombo, Sri Lanka

Position: Development Officer

Period of Service: January 2016 – Dec 2019.

Key Responsibilities

Investigation and collection/analysis of information and data

Submission of reports, surveys which are supportive the role of executive levels in the achievement of expected objectives of development programmes implemented by the Government.

Collecting information and data from all Island district officer and take necessary action to achieve the target.

Planning new project with development team and following up until the project implementation. Then providing necessary support in legal vise under the government law and procedures.

Coordinating with divisional secretary to release the allocated fund for the finished work and getting progress report of the project.

Organizing annual grand awarding ceremony and other functions in the Department.

Ensuring activities meet with and integrate with organizational requirements for quality management, health and safety, legal stipulations, environmental policies and general duty of care.

Dealing with general enquiries regarding Public Relations (PRO) functions promptly and efficiently.

Managing and developing direct reporting staff.

Employer: Jarir Bookstore – Riyadh, Saudi Arabia.

Position: Senior HR Coordinator

Period of Service: May 2013 to January 2016.

Key Responsibilities:

Planning and managing all recruitment and selection procedures including job descriptions, job ads, initial screening and shortlisting and scheduling interviews etc.

Coordinating with Public Relations Officer (PRO) for Employment and Commercial documentation. (Employment Visa, QID, Health Card, Exit permit, Visa cancellation and business documents such as Commercial Registration, Establishment Card, and Trade License etc.)

Being Responsible for timely monthly payroll processing for all employees through Wage Protection System (WPS), bank transfer, cash payment, etc. Entering new employee's bank accounts into internal database (SIF Files).

Resolved any payroll issues from employees, general managers and district managers efficiently.

Maintained accurate payroll files, records and handled all employee inquiries in a timely manner.

Arrange the Meetings; send Notice to Showroom Managers as per the Region (Central, Eastern, Western and GCC).

Maintaining Showroom & Office Structure (Organizational Chart).

Preparing Job Offer for Selected Candidates and sends to respective Agencies then follow Up until Employee Arrivals.

Maintaining Monthly Showroom Manager’s Day off & Merit off Schedule.

Collecting Area Managers Monthly Schedule & Consolidate in One Format.

Collecting CVs & prepare the Interview Schedule then call Candidates for Interview with Recruitment Manager Approval.

Preparing Warning Letters and Termination Letters and send it to respective Employee.

Collecting the Evaluation reports from the showroom Managers and Department Managers then Update in System (AS400) and calculate the employee increment. Employer: Amana Takaful Insurance, Batticaloa, Sri Lanka Position: Underwriter

Period of Service: April 2010 to March 2013

Employer: Keep on Engineering Services & Suppliers (PVT) LTD, Batticaloa, Sri Lan Position: Admin Assistant

Period of Service: July 2007 to February 2010

Areas of Expertise

Employee Recruitment & Retention Management

Employee onboarding

Benefits & Compensation

Employee Relations / Welfare Budgeting

Payroll Administration

Labor Law

HR Policies Development & Legal Compliance

Employee Engagement

Performance Management & Evaluation

HR Planning and Budgeting

Office Administration

Contact this candidate