Administrative Assistant Office

CINDY LUTTERMAN

*** ******* *** ** ******, WA ***56 425-***-**** *********@*****.***

OBJECTIVE

An Office Coordinator position in the greater Seattle area

SKILLS & ABILITIES

25+ years Marketing Administration and Project Management experience

Proficient with Microsoft Windows Suite (Word, Excel, Outlook, PowerPoint, SharePoint)

Familiar with routing and approval processes

Ability to multitask, while focusing on details and handling requests from clients and colleagues

Manage vendors, order project materials, request bids, write purchase orders

Proofreading, filing, data-entry, document support

Schedule meetings, draft agendas, coordinate venue and catering, while remaining flexible to changes

Experience in Agile and traditional project management principles

Expert team interaction skills as well as inclusion and respect for diversity in the workplace

EXPERIENCE

Office Coordinator, The Energy Authority 9/20/21 to 5/2022

Provided exceptional customer Service, supporting office staff of 35 including client facing and internal trading professionals.

Purchased office & event supplies, maintained 3 stocked break-areas. Sourced and managed catering and space for meetings from 2 to 60 attendees.

Heavy coordination with corporate office in Jacksonville Florida including Zoom, in-person or hybrid meetings and special events.

Contact: Michelle McCoy (Director - Human Resources, The Energy Authority, 425-***-****).

Office Assistant, Advanced Therapeutics 11/2019 to 12/2020

Organized office, scheduled meetings and developed marketing communications.

Front office support for calls and greeting clients for appointments. Special projects: Implemented e-filing system for client records dating back to 2012. Research (internet) for possible 3rd party vendors/partners.

Contact: Patricia Baird (Owner/Principal, 425-***-****).

Administrative Assistant, City of Renton 5/2019 to 10/2019

A 5-month contract assignment supporting the Director of Utilities Systems and his staff of 30 Engineers and Project Managers. Managed Director’s calendar. Prepared, proofread and finalized a variety of correspondence including contracts, addendums, change orders, memos, reports, and presentations. Organized office meetings and communications. Purchased office supplies and maintained equipment. Coordinated with other city departments, government agencies and contractors. Processed agreements and routed for concurrence.

Contact: Ronald Straka (Director of Utilities Systems, 425-***-****).

Administrative Specialist III, King County Executive Office 5/2018 to 1/2019

A 9-month contract position. Supported 3 executives plus over 70 staff members. Heavy calendaring (outlook), Meeting, catering and venue planning (meetings from 10 to 400 attendees). Document support (word, excel). Supply room maintenance (ordered office supplies, fixed printers when down). Purchasing and invoice processing (Oracle). Developed travel packets for Executives & staff. Updated SharePoint status docs. Covered front desk reception when needed (phones & visitors).

Contact: Ayesha Fountain (Executive Office Manager, 206-***-****)

Project Manager, Hacker Agency 5/2002 to 1/2017

Managed full campaigns of advertising projects including the AT&T weekly email campaign - launching weekly ads to over 8 million customers—error free and usually tight deadlines. Purchased print and various advertising and direct mail materials, managed vendors and budgets, scheduled both internal creative work and coordinating proofs and vendor production. Heavy proofreading.

Special administrative projects included managing RFP’s, Client meetings (catering and presentation materials) and producing and shipping trade show graphics and supplies. Single point of contact for project kick-offs, schedules, budgets and client change orders.

Contacts: Brittany Tracy (Account Director, 425-***-****). Ben Witzenman (Operations Director, 206-***-****)

Project Manager / Traffic Manager, Hodgson/Meyers Advertising 5/1998 to 3/2002

Managed the schedules and production of an array of projects including print, trade shows, media and direct mail. Supported two executives. Managed vendor bids, wrote purchase orders and developed specifications per budgets. Hired and managed freelance help as needed. Front office support for calls and greeting clients and visitors.

EDUCATION

Shoreline College – Certificate in Purchasing and Materials Management

Seattle, WA

PROFESSIONAL REFERENCES Available upon request

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