Entry Clerk Data

USAID-JSI SAFE PROJECT, MUCHINSHI AND LULAMBA CLINIC, CHINGOLA

·+260-***-***-*** · +260-***-***-*** · ********@*****.*** ·

Moses Zeb Mandefu

Profile

A Seasoned Data Entry Clerk with experience in the areas of Health, in particular Reproductive Health, Family Planning [FP] and HIV/AIDS. Skills include; data entry in smartcare, data analysis [qualitative & quantitative] and quality report writing.

Personal Details

Date of Birth : 12th July, 1988.

Sex : Male

Marital status : Married

Nationality : Zambian

NRC no. : 30041/64/1

Work Experience

April 2018 to date John Snow Inc.

STRATEGIC INFORMATION ASSISTANT-USAID-SAFE

Collect data, completing registers for HIV/AIDS services (ART, CT, PMTCT) in the hospitals/ health facilities offering ART.

Compile monthly reports for HIV/AIDS services and related Laboratory and Pharmacy service statistics.

Verify data before submission to SAFE SI/or MoH information officer

Reconcile HMIS reports with SAFE monthly summation (This applies to indicators are that MoH safe tracking)

Perform data entry duties using the Electronic Health Record System (SmartCare) for HIV-positive patients at health facilities offering ART and general clinical care services and ensure that SmartCare is up to date.

Use SmartCare for reporting on a monthly basis to avoid errors in reporting on ART indicators

Physically count active clients on ART on a monthly basis.

Maintain appointment records for patients on ART and retrieve all files for patients for each clinic day.

Maintain patient diaries for patients in the ART clinic and manage patient flow and similar tasks during the course of each clinic day.

Inform clients and maintain appointment dates for next visitation with clinician.

Update the SmartCare database for patients seen on a daily basis.

Update HIV/Care cards for all activities and events for clinic days (where still in use).

Update events in the applicable registers (e.g. Pre-ART, Events register and ART).

Manage patient files on day to day basis for easy retrieval

Maintain constant feedback with health facility pharmacy staff on Patients who have collected their drugs at commencement.

Ensure that documentation is complete in all HIV related registers

Enter Viral Load results in SmartCare and file results in client files within 24 hours of receipt.

Maintain and update High Viral Load electronic register and share with SAFE SI every month.

Display updated graphs on key performance indicators

Perform any other HIV-related data collection duties as assigned by the supervising officer of the health facility and/or SAFE SI Officers

October 2014 to March 2018

Family Health International (FHI 360)

Data Entry Clerk- MUNCHINSHI CLINIC, ZPCTIIB (USAID)

Collect data (completing registers for HIV/AIDS services (ART, CT, PMTCT) in the hospitals/ health facilities offering ART.

Assist health facility staff in compiling monthly reports for HIV/AIDS services and related Laboratory and Pharmacy service statistics.

Enter data for Patient Tracking System (Smart Care) for ART data at the facilities offering ART, once these have been developed.

Perform routine data quality checks on data entered in Smart Care database.

Maintain appointment records for patients on ART and retrieve all files for patients to be seen; OPD files, HIV/Care Cards etc.

Retrieve and line-up cards in order for old and new clients awaiting to be seen by clinician

Inform clients and maintain appointment dates for next visitation with clinician.

Update the Smart Care database for patients seen on a daily basis.

Update HIV/Care cards for all activities and events for clinic days (where still in use).

Generate Smart Care reports for clinical use and patient care (ice CD4 monitoring, late for pharmacy reports for managing Lost To follow-ups, next appointment, ART failure and adherence monitoring)

Tally all necessary events and file accordingly after History assessment form and HIV/Care Cards have been completed (Where still in use).

Write events in the registers (Pre-ART and ART).

Manage patient files on day to day basis for easy retrieval.

Maintain constant feedback with health facility pharmacy staff on Patients who have collected their drugs at commencement.

Compile the facility’s HIV/AIDS monthly reports.

Compile, validate and submit ZPCT II Summation Sheets to M&E Officer at the ZPCT II Provincial Office.

Perform any other HIV-related data collection duties as assigned by the Officer in-charge of the health facility and/or ZPCT II M&E Officer.

Professional Qualifications

2021 to Date – Associate in Information and Technology, Atlantic International University.

2013 –Certificate In Power Engineering, Craw Hammer Trades School.

2010 –Certificate In Leadership, Jimmy Hodges Ministries

2019– Certificate in Monitoring and Evaluation from UNZA

2019 – Certificate in Project Planning and Management from UNZA

2019 - Certificate in Family planning from JSI

2022 – Certificate in Dhis2

Academic Qualifications

2002-2005

Chingola High School

Grade 12 Certificate

Skills

English Ability: Strong command of written and spoken English and can communicate in the following local languages; Lamba and Bemba.

Computer Skills: Capable of working with databases, Smartcare, Word, Excel, Access and PowerPoint

Hobbies

Volleyball, Football and Swimming

References

Richie Nkembule

Former Provincial Strategic Information officer,

SAFE Project,

46 Chintu Avenue. Northrise/Box 718007 Ndola, Zambia.

Mobile: +260-*********/096*******

Email: *********@*****.***

Mwila B Chimpampwe

Provincial Strategic Information Manager,

SAFE Project,

46 Chintu Avenue. Northrise/Box 718007 Ndola, Zambia.

Off: +260-***-****** Ext 58621/Fax: +260-*********.

Mobile: +260-***-***-***

Email: **************@*****.***

William Musukwa

Senior Strategic Information Assistant,

SAFE PROJECT,

46 Chintu Avenue. Northrise/Box 718007 Ndola, Zambia.

Off: +260-***-****** Ext 58621/Fax: +260-*********.

Mobile: 097*******

Email: ***************@**.***.***

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