TRICIA M. AYALA

Construction Office Administration

480-***-****

adt1xt@r.postjobfree.com

PROFESSIONAL EXPERIENCE

**/**** – 05/27/2022 – DEXCOM (Raland Compliance Partners, LLC)

Construction Project Administrative for DEXCOM

Primary Responsibilities and Essential Functions:

• Submitting Submittals/RFI’s/DAR’s/ MOP’s and all Project Documents to G.C. and Owner of the Project.

• Policies and Procedures functions to assist in Facilities/Company Project Management.

• Implementation/Structure working with Architects/Engineers assuring document control.

• Meetings/ Scheduling/ Assistance

• Assistance to every department in need, Failities, Owners, G.C’s and Subcontractors

• Reads Plans/Spec’s.

• Coordination between Trades/G.C. project scheduling, Key activities

• Scheduling/Tool Talks/ Safety Meetings coordination, documentation assistance (regulation requirements)

• Extremely proficient in Project Management software

• Project Management software to include: Bluebeam, ICCT, Primavera P6, Project Insight, One Note, Access, Project Wise, Powerpoint, Microsoft Project, BIM 360, Structionsite, Sharepoint, VueOps and many others.

04/2019 – 07/2019 Delta Diversified Enterprises (Progilisys)

Project Administrative for Microsoft Job Site/Lightspeed C-019-0107

Primary Responsibilities and Essential Functions:

• Submitting Submittals/RFI’s and all Project Documents to G.C. and Owner of the Project.

• Assist the Project Manager with all their requirements in order to maintain deadlines for the project.

• Managed/Maintained all Plans and Spec’s. and all Revisions/Overlay sets.

• Making sure that all submittal and RFI’s are tied to the correct Drawings for the field and Office.

• All administrative Office needs, Timecards, Sign In/Sign Out, submitting for Payroll. Office Manager,

• Job Site Requirements for the G.C. and the Owner

08/2018 – 04/2019 Cox Communications/22ND Technologies (Recruiter)

Right of Way Agent/Administrative Support Specialist

Primary Responsibilities and Essential Functions:

• Ensures alternative routing delivers the most cost-effective design for construction.

• Coordinates contractor work and make-ready.

• Processes invoices and payments for third party make-ready.

• Establishes aggressive timelines for work to ensure project meets due dates.

• Working with AZ811 to ensure that all Contractors are working within the bounds of their Tickets as

agreed upon with AZ811 and the governing municipalities.

• May function as a company representative with other utility and state/local entities.

• Researches and reviews plans, gathers necessary data for project.

• Coordinates with public works personnel, and utilities on joint trench projects.

• Maintains workflow databases and updates schedules.

• Verifies serviceability, surveys proposed service routing, and estimates material, construction, labor costs • Initiates customer contacts, secures access or ROW agreements, and takes necessary steps to meet

• Works closely with design and engineering teams to select and allocate fiber needs and requirements.

• Coordinates with construction team to prepare easements. May verify and reconcile invoices.

• May inspect construction work or coordinate inspection assignments.

• Releases addresses as serviceable and notifies other departments of serviceability.

• Coordinate with 3rd party engineering contractors for Make Ready documentation.

12/2017 – 03/2018 Jacobs Engineering/ CH2M Hill Chandler, AZ

Project Administrator 4

• Badging process, Badging for all new hires for all Subcontractors on the Intel Ocotillo site in Chandler, AZ.

• Project Administrative for 1272 & 1274, base Build and Tool Install, Meeting minutes, VEO HQ/ VEO admin.

• Project support for the Design detailers for Architectural, Mechanical, Electrical and Civil.

• Support to the AZ Tool Install team. Programs: ICCT, Primavera P6, Project Insight, One Note, Access, Project Wise • Intel Ocotillo OC4 Jobsite coordination and administration.

• Document Control, total support to Staff of 20. Weekly meetings with team and Intel Tool Install Management.

• Scheduled, revised and updated P6 Primavera schedule and SureTrak 9.0.

• Managed plan doc’s. and provided weekly and monthly reports to Intel, Sub Contractors and Project TOOL Owners

• Published weekly reports and posted to POL (Projects on Line); received and reviewed drawings and technical

issue reports from online systems, notified team leads of any late or delayed drawings.

• Provided distribution of drawings to subcontractors as well as in-house distribution Provided All in One Reports.

• ICCT updates and downloads sheets for fabricators, received, reviewed and maintained files.

• Maintained red-line as built design drawing files, fabricator reports and team information updates.

• Managed schedule impacts and resulting costs to projects, prepared tool discrepancy reports, managed field

inspection and quality control reports.

01/2017 – 06/2017 Vineyard Custom Homes, Inc. Truckee, CA

Staff Accountant

• Monthly Draws - Billings for Every Lot for every Subcontractor, Conditional/Unconditional Waivers.

• Billings through Lot Log Process and Calculating with the Senior Project Managers Budget Contracts.

• Process to be maintained and guidelines per Owner Banking Construction Funding facilities requirements.

• Maintaining GA Overhead. Auditing, compiling all documentation for Past and Future Billings.

• Maintaining all accounting and reporting to my Superiors as to where our overall Company maintenance policies

& procedures within Owner permitted decisions per company standards and authorized expenditures allows.

• Confer with co-workers as a team to make informed team effective company maintenance decisions.

• All Human Resources, Employee Documentation, Payroll Company Administration, Office Overhead.

• Administration. Lien Waivers Contract’s Review and agreed upon Scopes of Work. C.O.’s.

• Research on all Contracts, Subcontracts, Vendors and Suppliers while maintaining Budgets and if necessary

Reallocations of Owner Banking Funds. SAP Standard Accounting Practices.

12/2016 – 05/2017 Imagine Builders, LLC (CONSULTING & TRAINING ONLY) Scottsdale, AZ

Accounting/Estimating/Project Coordinator

• Coordinating preliminary budget numbers for bidding process.

• Pre-qualifying Subcontractors and managing their contracts and making sure their scopes of work and schedules

are met for each trade.

• Training co-workers in Quick books and maintaining Owner/Subcontractor.

• Prepared weekly reports, provided estimator resource data, prepared bid reports, prepared information for marketing meetings.

• Performed contract management tasks including procuring insurance, surety, and bonding management.

• Prepared construction project proposals, set up and maintained project files, RFQ'S, RFI'S, change orders,

transmittals of files, and submittal of documentation Coordinated company newsletters to maintain

vendor/supplier relations.

• Tracked resource hours on all projects and provided Year-to-Date and quarterly reports for long-term projects,

maintained project files up until and including project closeouts.

• Provided advanced expertise in Quick books Premier Contractor, AIA Pay Apps. Subcontracting Invoices, C.O.’s,

Contract Management, Excel, Microsoft PowerPoint, Adobe Acrobat, WordPerfect, and Internet applications.

• Assisted other departments such as purchasing, accounting, operations management

01/2016 - 08/2016 Lear West, Inc. Gilbert, AZ

Construction Office Manager

• Office Management A/P, A/R BIDS/Estimates in Quickbooks 2016 Contractor Pro.

• Managing Employee Payroll, Healthcare and Benefits. AIA Billings, Lien Waivers, Back up documentation.

• Managed all Contracts to completion up to 5 Million in Contracts. Managed all of my Subcontractors, Vendors/

Suppliers. Reconciling, Auditing. Managed Travel and Hotels for the guys. Union payroll and Fringes, Per Diem.

• Worked 50 + hours a week. Managed multiple Banking Accounts, including Credit Cards, revolving Accounts.

• IS Networld, NCMS Administrator, Safety Management Administrator, all Microsoft Office software.

03/2014 - 11/2015. Misc. Temporary/Contract Positions

Construction Office Administrative

• Accounting - Accounts payables/Accounts Receivable

• Upgrading Accounting Operating Systems Implementing policies and procedures.

• Tracking over charges and receivables.

• Researched several Vendor accounts and got them reconciled.

• Billings, Job Costing, Budget Forecasting, New Project start up's.

• Contracts, Insurance Certs/Prelims.

• P.O.'s to Vendors and Suppliers, Billings to G.C. and Owners, AIA Pay Apps G702/G703

• Submittals/O & M's, Close-out Documentation, Estimating/Bid Coordination

• Company Clean-up LLC, Corrected LLC Filings, Bonding, OSHA requirements Safety Manual

• Haz-Com, SDS Manual requirements

07/2008 - 02/2014 Ayala Consulting, LLC Scottsdale, AZ

RESIDENTIAL/COMMERCIAL CONSTRUCTION GENERAL ACCOUNTING/BOOKKEEPING

• Forensic Analysis to contribute to Mediation, Arbitration and Litigation if necessary.

• Professional Accounting/Bookkeeping for Construction.

• Scheduling, P.O.’s/C.O.’s, Procurement.

• A/R - A/P, Year- end, Quarterly Reporting, Taxes, Reconciling, Forensic Analysis of Bookkeeping for Residential/

Commercial Construction Companies.

• New company start up, Office Management.

• Accounting software, QuickBooks, Peachtree, Timberline, Mas 90, JD Edwards, Excel, Word, Computer Proficient.

EDUCATION

5/1993 American Institute Phoenix, AZ

Legal Para-professional, Secretarial Skills

08/1991 Scottsdale Community College Scottsdale, AZ

Liberal Arts

Contact this candidate