Executive Secretary Office Manager

Rania Matar

Address: ** ***** **** ***** **, New Paltz, NY 12561

Contact: cell: 845-***-**** Email: adt1gc@r.postjobfree.com

A seasoned Experience with over 15 years /provides the department with an effective, efficient, and innovative process for document management.

Office Manager Adam Travel 2016-2019

Overseeing general office operation.

Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.

Coordinating appointments and meetings and managing staff calendars and schedules.

Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.

Coordinating domestic and international travel, including flight, hotel, and car rental reservations.

Purchasing office supplies and equipment and maintaining proper stock levels.

Producing reports, composing correspondence, and drafting new contracts.

Creating presentations and other management-level reports

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Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

Attend meetings and keep minutes

Receive and screen phone calls and redirect them when appropriate

Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

Make travel arrangements for executives

Handle confidential documents ensuring they remain secure

Prepare invoices or financial statements and provide assistance in bookkeeping

Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

Maintain electronic and paper records ensuring information is organized and easily accessible

Conduct research and prepare presentations or reports as assigned

Communicate between the executive and employees

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Performing accurate research and analysis.

Coordinating arrangements, meetings, and/or conferences as assigned.

Taking dictation and writing correspondence.

Compiling, proofreading, and revising drafts of documents and reports.

Daily record keeping and filing of documents.

Preparing reports, presentations, and correspondence accurately and swiftly.

Creating and organizing information and generating reference tools for easy use.

Answering and screening telephone calls, and responding to emails, messages, and other correspondence.

Operating and maintaining office equipment.

Managing a busy calendar, meeting coordination, and travel arrangements.

Professionally greeting and receiving guests and clients

PROFESSIONAL VALUE OFFERED

General Administration Performance Improvement Training and Mentoring Management

Process Improvement Change Management Data Analysis Reporting / Documentation

Program Management Project Coordination

Relationship Management

CREDENTIALS

Proficient in, Microsoft Office, Outlook, PowerPoint, Excel

Fluent in both English and Arabic.

EDUCATION

B.S Fine Arts, University of Alexandria, Alexandria, Egypt.

References and verifying documentation furnished upon request

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