Data Entry Office Assistant

Jacksonville, FL 904-***-**** adt1c9@r.postjobfree.com

PROFESSIONAL SUMMARY

Construction Coordinator Communication Data Entry Financial Auditing Auditing and data entry leader with 9 years of professional experience. Great attention to detail in managing data entry, financial auditing, and office coordination. Keen in business financial operations, recognized for effective management in collecting, analyzing, and summarizing accounts receivable data of up to $1Million. Core Competencies:

Organizational Skills Multitasking Written and Verbal Communication Data Entry Microsoft Office-Word, Excel, & PowerPoint Data Analysis Report Management Auditing Payroll Management Problem-Solving Flexible Stakeholder Communication Billing System Management Research Editing & Proof Reading Multi- Level Task Management Culturally Competent Buildertrend Pipedrive Sharepoint EDUCATION

Bachelor of Science in Communication Expected Graduation: 2023 Jacksonville University, Jacksonville, FL

CERTIFICATION

Notary Public, State of Florida 2019 – 2022

PROFESSIONAL OVERVIEW

Aerotek, Jacksonville, FL

Business Support Associate 01/22 – 08/22

Time and Expense Associate 04/21 – 01/22

Managing business operations in time processing, adjustments, and auditing for general and contracted employee payroll. Ensuring 100% accuracy in data entry and compliance with state-specific requirements in process finishes.

• Payroll Software Management: Managing timecards, billing audits, and data collection using PeopleSoft and Time Central. Uploading files into billing systems for 100+ assigned clients and stakeholders.

• Data Entry: Performing repetitive tasks with high accuracy, executing time and payroll system data entry for 200 contractors weekly.

• Payroll Management: Decreasing budget inaccuracies in employee under and over payouts in payroll. Monitoring employee’s regular, overtime, and other nontraditional hours collected, matching attendance against timesheets for accuracy.

• Business Financial Record Management: Developing and Executing tracking processes for contractor expense reports and adjustments. Ensuring accurate matching with claimable receipts for input into payroll systems.

• Report Management: Decreasing inaccuracies in timecard completion by running and analyzing system reports. Working with contractors to educate, validate and correct timecard submission processes.

• Problem-Solving: Coordinating with field officials to resolve time and expense processes for timely resolution and employee satisfaction.

Sandifer Design Build Remodel, Jacksonville, FL 01/2018 – 03/2021 Project Manager; Office Manager; Bookkeeper

Executed various organizational and project manager functions, ranging from materials procurements, installations, mechanical designing, electrical designing, construction, move management, client relationship building and follow up, and project closing. Demonstrated ability to work within deadlines and time restraints to meet project needs.

• Billing and Accounting Management: Managed the accounting functions for multi-million-dollar construction projects. Implemented business strategies, such as project planning, scheduling, and budgeting to increase daily site productivity. Maintained less than five percent in accounts receivable. Samantha Roberts

Samantha Roberts 2

• Quality Assurance: Decreased and met project completion deadlines, establishing quality assurance systems in budgeting, cost management, employee scheduling, and project progress tracking. Assist with developing and documenting the proposal plan, draft narratives, capture plan, and proposal and estimating team assignments. PROFESSIONAL OVERVIEW CONTINUES

• Plan, Organize, and Prioritize Work Independently: Directed a series of construction and business-related tasks, such as submitting permits, supported company President with initiatives in scheduling meetings and maintaining database information general liability insurance verifications, payments for sub-vendor invoices, processing client payments, maintaining inventory, and Worker’s Compensation coverage to dispatched project managers and sub-vendors, managed scheduled according to project needs, ensure project and business flows, assist clients with orchestration of calendaring and meeting planning for every stage of the homebuilding process.

• Decision-Making: Supported customer-centric decision-making by effectively managing end-to-end processes in client contracts and implementing industry best practices. The Bolles School, Jacksonville, FL 06/2015 – 01/2018 Business Office Assistant

Provided leadership within the educational setting, ensuring funding and financial compliance through systematic, result-oriented workflows in accounts receivable, accounts payable, and inventory management.

• Financial Audit Processing: Collaborated with the Chief Executive Officer (CEO), Chief Financial Officer

(CFO), and finance office to regulate pertinent administrative functions for identification of financial inefficiencies, adjustments, and state reporting.

• Compliance with Policies and Procedures: Aligned daily workflows and auditing operations with organizational policies and procedures to achieve established goals and objectives in financial record compliance.

• Subject Matter Expert: Improved system functionality by streamlining processes in reviewing, evaluating, and creating internal control procedures for monthly financial closing. Healogics, Jacksonville, FL 11/2013 – 06/2015

Billing Office Coordinator

Managed the billing operations for a medical equipment supplier, coordinating with various business units for third- party insurance billing—ensured accuracy in conveying and inputting billing data while meeting internal and external deadlines. five

• Accounts Receivable Functions: Implemented monthly reconciliation processes for revenue exceeding five million for the nation’s leading provider of advanced wound care.

• Managing Fast-paced Work Environments: Completed tasks simultaneously, demonstrating leadership abilities in handling escalated concerns, time-critical issues and records, and assembling reports.

• Internal Billing Initiatives: Improved efficiencies in financial billing processes, collaborating with executives to meet organizational objectives and implement workflow changes.

• Risk Management: Exceeded financial performance standards using the five stages of risk management, reducing inquiries and invoice discrepancies. Collected weekly and monthly reports, analyzing and summarizing accounts receivable data for up to one million. Researched, analyzed root cause, and resolved billing discrepancies and requests in a timely manner.

•

AWARDS & RECOGNITION

Leadership Award 2017 & 2018

The National Society of Leadership and Success

Notary Public 2019 – 2022

State of Florida

Contact this candidate