City Corporation Office Assistant

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ARUNA ALI

Queens, NY ***** 347-***-**** ****.*****@*****.***

PROFESSIONAL

SUMMARY

Personable Office Assistant with proven history of improving effectiveness of workplace communication and coordination. Computer-literate professional adapts quickly to new software and programs. Bringing strong written and verbal communication skills and proficiency in recordkeeping.

To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Office Assistant position. Ready to help team achieve company goals. Experienced Office Assistant with over five (5) years of experience in Administration. Excellent reputation for resolving problems and improving customer satisfaction. Dedicated and professional with history of meeting company goals utilizing consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. SKILLS • Valid Driver's License

• Data Entry

• Outgoing Mail Preparation

• Record Sorting and Filing

• Materials Organization

• Information Confidentiality

• Customer Service

• Calendar Management

• Payroll Processing

• Clerical Support

• Opening and Closing Procedures

• Data Gathering

• Verbal and Written Communication

• Organizing and Categorizing

• Data Recording

• Prioritizing Work

• Scheduling Meetings

• Event Planning

• Microsoft Office

• Call Transfers

• Accounting Familiarity

• Office Supply Management

• Running Errands

• Internal and External Communications

• Word Processing and Design

• Excel Spreadsheets

• Information Uploading

• Document Typing and Formatting

• Data Integrity

• Administrative Duties

• Event and Activity Planning

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WORK HISTORY OFFICE ASSISTANT 11/2021 to 08/2022

San Fernando City Corporation, San Fernando, Trinidad And Tobago

• Completed clerical tasks such as filing, copying and distributing mail.

• Interacted with customers by phone, email or in-person to provide information.

• Welcomed office visitors and alerted staff to arrivals of scheduled appointments.

• Delivered clerical support by handling range of routine and special requirements.

• Handled scheduling for the Councillor of Les Efforts/ Cipero, San Fernando, calendar and prepared meetings agenda and materials.

• Entered the City Corporation’s data using computer software, following procedures to keep information private and confidential.

OFFICE ASSISTANT 08/2019 to 10/2021

Naparima College, San Fernando, Trinidad And Tobago

• Planned, organised and coordinated and executed school events such as Walkathon, golf tournament, School's Bazaar/tea and fashion show, various food sales.

• Completed clerical tasks such as filing, copying and distributing mail.

• Interacted with customers by phone, email or in-person to provide information.

• Welcomed office visitors and alerted staff to arrivals of scheduled appointments.

• Delivered clerical support by handling range of routine and special requirements.

• Executed record filing system to improve document organization and management.

• Developed correspondence letters, memos and emails.

• Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.

• Processed invoices and expenses using QuickBooks to facilitate on-time payment.

• Coordinated, scheduled and arranged business meetings and travel calendars.

• Arranged rapid office equipment repair and maintenance with vendors.

• Oversaw automated tracking and documentation of data, client correspondence and office operations.

• Prepared meeting materials and took clear notes to distribute to stakeholders.

• Created presentations and proposals for use in meetings, assisted in bookkeeping and produced budget reports.

• Created detailed expense reports and requests for capital expenditures.

• Managed multiple projects simultaneously using organizational and analytical skills.

• Entered School data using computer software, following procedures to keep information private.

• Fostered operational efficiency and compliance with school policies through effective coordination of office activities.

• Edited School letters and typed documents to keep all school materials free of grammar errors.

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EXECUTIVE ADMINISTRATIVE ASSISTANT 06/2006 to 07/2019 Compressors And Components Sales And Service, Couva, Trinidad And Tobago

• Responded to emails and other correspondence to facilitate communication and enhance business processes.

• Organized and updated schedules for executives, managers, directors.

• Used software to coordinate meetings, appointments and tasks for senior executives, managers, and directors.

• Handled scheduling for executives, managers, directors calendar and prepared meetings agenda and materials.

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives, managers, directors and boost team productivity.

• Transcribed phone messages and relayed to appropriate personnel. EDUCATION Diploma : Human Resources Development, 03/2006 Institute of Tertiary Tutors Ltd. - San Fernando, Trinidad And Tobago Business Management and Administration

International Business Communications

Human Resource Development

High School Diploma : Human And Social Biology, 06/2005 St. Kevin's College - San Fernando, Trinidad And Tobago High School Diploma : 06/2003

Gasparillo Composite - Gasparillo, Trinidad And Tobago Mathematics

English

Spanish

Principles of Business

Principles of Accounts

Office Procedures

Typewriting

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