Office Assistant Facilities Manager

JACOB BRIGHT SELORM KWADZOKPO

P.O.BOX CO ****, Tema Ghana; +233 024*******; ******@*****.***

PROFILE

I have over twenty years achievement in facilities management and office administration in high speed-high efficiency multinational and local business environments, supporting businesses to create value by delivering innovative and cost-effective solutions in facilities management.

I leverage a clear logical mind and attention to detail with a practical approach to problem solving.

ACHIEMENTS

Championed all major office movements and relocation exercises of Maersk Ghana Limited across all company offices in Ghana between 2006 and 2016.

Handled the office setup design of the state- of- the art Maersk head office in Tema

EMPLOYMENT HISTORY

LEGACY GIRLS’ COLLEGE 2021 - DATE

Facilities Manager

Planned and coordinated upkeep and maintenance of all assets and facilities including owned and rented staff bungalows, academic and other domestic facilities and vehicles,

Ensured the school Farm, Dams, Roads and drainage systems, Grounds & Landscape Spaces are always well kept & free from litter.

Ensured facilities were regulatory compliant with Government regulations and Health, Safety, Environment and Security standards.

Managed the maintenance budget and ensured cost effectiveness.

Planned maintenance schedules and ensured buildings and equipment underwent scheduled renovations and maintenance.

Advised on energy efficiency and cost effectiveness, ensuring regular and consistent supply of water and electricity to dormitories, classrooms and staff housing.

Put an early warning system in place to ensure faults are promptly reported and fixed.

Provided leadership for grounds staff, external contractors and maintenance teams

Managed outsourced security company to ensure they achieve service level agreement.

Allocating and managing space between buildings.

Ensured all insurance policies are in place to cover and mitigate the impact of risk on all assets and facilities.

Managed the asset register of the school asset tagging.

Archetype

Facilities Manager 2017 - 2020

Increased management effectiveness by recruiting, selecting, orienting, training and developing a climate for offering information and opinions required.

Developed strategic plan by studying technological and financial opportunities, presenting assumptions and recommending objectives.

Accomplished subsidiary objectives by establishing plans, budgets, and results measurements, allocating resources, reviewing progress and making corrections.

Coordinated efforts by establishing, procurement, production, marketing, field, and technical services policies and practices, coordinating actions with corporate staff.

Built company image by collaborating with customers, employees, enforcing ethical business practices.

Maintained professional and technical knowledge by attending workshops, establishing personal networks, benchmarking state of the art practices etc.

Contributed to team effort by accomplishing related results as needed

Maersk Ghana Limited 2010 – 2016

Administrator/Office Manager/Protocol Lead

Processed visa application for official travel

Processed resident permit for expatriates

Develop itineraries and agendas, plan foreign and domestic visits, ceremonies and special events and arrange lodging and meeting accommodations.

Ensured all company vehicles were serviced promptly and properly maintained

Prepared and ensured all insurance contracts and documents (life, property and vehicle) were updated and renewed on time

Ensured all tom cards are timely created or recharged and invoices prepared for prompt payment

Prepared monthly report on vehicle usage (fuel, log, etc)

Ensured residence of expatriates are in good condition with facilities working well

Ensured a well-balanced housekeeping with uninterrupted supply of utilities in all office locations

Scheduled and monitored regular maintenance works at all branch offices

Redesigned a new method of archiving all office files with indexes for easier search and ensuring that destructions are done with proper approvals from appropriate authorities.

Prepared and distributed tender letters, inviting vendors and suppliers for negotiations at the end of every year

Ensured the availability of stock(stationery, toiletries, etc) at all the branches

Managed company drivers and ensured they adhered to their KPI’S effectively by conducting quarterly performance reviews

Liaised with the procurement department to purchase company vehicles when the need arises

Coordinated board meeting materials for annual board meetings

Maersk Ghana Limited 2006 – 2010

HR/ADM Coordinator

Received applications, sorted and selected the right candidates interviews

Called and organized shortlisted applicants for aptitude text

organized and supervised applicants during aptitude texts and the profiling process

Marking, coordinating, collating and scheduling selected applicants for interviews

Filed staff contracts and promotion letters appropriately

Coordinated the recruitment and selection process for final year students at the various universities in Ghana for management training programmes

Organized induction and conducting orientation for newly recruited staff

Coordinated end-to-end documentation of visa application for management trainees travelling abroad for modular programmes organized by the company

Maersk Ghana Limited 2000 – 2006

Office Assistant

Sorting and distributed newspapers, letters/posts of newspapers to the three companies under the APM Group: Maersk logistics, Maersk tracking and Maersk line

Organised and scheduled appointments, answered and directed phone calls and official calls on behalf of my head of department

Handled incoming requests and work enquiries

Filed official documents and Compiled records of office activities

Checked and distributed official documents and correspondence

Photocopied, faxed and scanned official documents

Organized and sent out going mails and packages to recipients

Controlled basic accounting functions such as checking invoices before submitting to the finance department for payment to be done

Coordinated petty cash documentation

Supervised and distribution of stationary and checking of inventory of office supplies

Supervised office cleaning and distribution of provisions to all departments

Westec Security (Ecobank) 1999 to 2000

Supervisor

Inspected guards at various posts in Greater Accra and followed up with any necessary action

Inspected security’s daily occurrence log book

Assisted in cash mobilization at Ecobank head office

Submitted weekly comprehensive reports to the regional commander

Scheduled and monitored shifts and training

Carried out patrol

EDUCATION

Ghana Institute of Management and Public Administration (GIMPA), Legon 2012 – 2016

BSc. Business Administration, 2nd Class Lower Honours

Bishop Herman College, Kpando 1994 – 1996

GCE A Level certificate

Presbyterian Secondary School, Hohoe 1989 – 1994 GCE O level certificate

IT KNOWLEDGE AND COMPETENCY LEVEL

Microsoft office (Word, Excel, PowerPoint, Outlook) – Advanced

COURSES AND SEMINARS ATTENDED

Effective office management and administration – University of Ghana Business School

Industrial Fire Protection and Fighting -Ghana National Fire Service

Anti-Corruption Basics

First Aid at Work

HOBBIES

Playing tennis and golf

REFEREES

Available upon request

Contact this candidate